Job Description
The City of Avondale has an opportunity for a Procurement Manager with the Finance and Budget Department. This is a FLSA exempt, full-time position with benefits.
Hiring Range: $97,762.00 - $122,203.00
Salary range is the entire compensation range for the position classification.
Hiring range is an estimate of the compensation amount for the selected candidate. The actual salary offer will carefully consider a wide range of factors, including skills, qualifications, experience, education, licenses, and/or training.
Serves as the City’s central procurement authority administering the City’s purchasing and procurement program and ensuring compliance with the City Procurement Code and appropriate regulations, policies, and procedures. Provides customer support and guidance on complex, formal, informal, and emergency procurements. Ensures needed supplies, equipment, and services are available to the City on a timely, economical basis.
Essential Functions
Under direction from the Finance and Budget Director, plans, directs, and manages the central procurement activities of the City including supervising procurement staff.
Ensures all City procurement activities conform to the City Procurement Code and other policies and procedures. Reviews contracts, solicitations, and bid protests and prepares oral and written responses. Interprets and evaluates contract provisions.
Resolves inquiries and complaints from the public. Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality customer service.
Draft procurement ordinances and modifications for Council approval. Writes and implements procurement operating procedures and writes policies for senior management approval.
Manages the work of professional procurement staff independently performing complex formal and informal procurements.
Makes determinations with respect to protests, and alternate procurements, such as single source or competition impracticable procurements.
Manages the City’s surplus program for acquisition, distribution, and utilization of City and federal surplus property.
Manages and assists with advanced-level formal solicitations and performs high-profile complex solicitations.
Minimum Qualifications
Bachelor's Degree in Business Administration, Public Administration, or a related field. Work requires broad knowledge in a general professional or technical field normally acquired through four years of college.
Five (5) years of technical experience administering and leading formal procurement and a minimum of three (3) years of supervisory experience are required.
Valid Arizona Operator’s Driver’s License.
Certified Public Purchasing Buyer (CPPB) is highly preferred.
Supplemental Information
Ability to comprehend and make inferences from sometimes technical material such as laws, rules, ordinances, regulations, and procedures governing public procurement, i.e., City Procurement Code, Arizona Revised Statutes, Contracts, vendor letters, etc.
Ability to make basic to complex arithmetical computations (multiplication, division, percentage calculations, addition, and subtraction). Review of bids will require computation on unit costs, and sales taxes utilizing various rates and contract price comparisons.
Ability to compose written documents with clearly organized thoughts using proper sentence construction, punctuation, and grammar. Composes council reports for contacts awards, policies and procedures, technical specifications, and contract terms.
Work requires supervising and monitoring performance for a regular group of employees in a work unit including providing input on hiring and disciplinary actions, work objectives/effectiveness, and realigning work as needed. Planning responsibilities include managing the work in the procurement division and prioritizing and delegating projects.
Prepares documents and research to justify the usage of specified language for the department and its budget allocations.
Work is widely varied, involving analyzing and evaluating many complex and significant variables. City-wide policies, procedures, or precedents are developed and/or recommended.
This position has contact within and outside the organization to include municipalities and government agencies for grant funding. Internal contacts may involve similar work units or departments within the City, which may be involved in decision-making or providing approval for purchases and projects. Vendors and suppliers may also be called upon for information on purchases, supplies, or products. Working with the public and citizens may also be required.
Employee must maintain regular work hours. Ability to work in a constant state of alertness and safe manner.