What are the responsibilities and job description for the Account Clerk position at City of Buena Park?
JOB
Apply Early. This recruitment will remain open until 100 APPLICATIONS have been received or until Thursday, October 17th at 11:59 p.m.ACCOUNT CLERK WANTED! The City of Buena Park's Award-Winning Finance Department has an opportunity for a talented Account Clerk to assist our professional accounting staff. The position needs a responsible, dependable, and hard-working team player with a great attitude and commitment to superior customer service. Under general supervision, the account clerk performs clerical accounting work related to accounts receivable, accounts payable, and billing activities; prepares and maintains accounting records; and performs related work as required. The ideal candidate has cash reconciliation, customer service, accounting programs, spreadsheet (Excel/Google sheets) and word processing (Word/Word Perfect/Google Docs) experience. Learn more about the department and the requirements below and APPLY TODAY! ABOUT THE DEPARTMENT The Buena Park Finance Department is responsible for the revenue collection, invoicing, payroll, general accounting, auditing, financial reporting and budgeting for the City, Successor Agency, and the Buena Park Cable Foundation. The Finance Department also serves as the billing agent for water, trash, sewer, and paramedic subscription services within the City and administers the City's Business License program. The Finance Department consists of 12 employees, an operating budget of over $1.2 million, and manages an investment portfolio of over $120 million. DISTINGUISHING CHARACTERISTICS The Account Clerk is the entry-level position in the accounting clerical series and is distinguished from the Senior Account Clerk, which performs a greater range of more complex job functions under lesser supervision. The Account Clerk receives technical direction from the Senior Accounting Technician. ESSENTIAL FUNCTIONS The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class.Receives, sorts, checks, and distributes incoming bill payments and invoices and handles public counter payments for water bills, engineering fees, police alarms, and booking fees; codes bills and assigns proper account numbers; verifies payment information as compared with remittance stubs. Reviews, processes, and prints warrant checks and inputs data into the financial system; assures that check records are complete and accurate and conform with accounting rules and procedures; prepares extract for warrant register. Processes payments for parking citations, paramedic fees, film permits, administrative citations, and credit card transactions. Codes, prepares, and posts daily cash receipts; balances receipts for account payments and petty cash drawer. Prepares and reviews daily cash register, accounts payable register, payroll register, and petty cash register summaries; prepares month-end direct deposit journal entries.Processes insufficient funds checks and sends letters demanding payments; requests meter re-reads given questions or issues involving the accuracy of payments. Produces standard purchasing and accounts receivable reports for use by professional and accounting management personnel. Maintains and updates vendor database and prepares year-end 1099 forms. Assists citizens at the counter with business license and permit questions and payments, and processes renewal notices. Maintains files of correspondence, accounting records, and other documents. Compiles data for state and county reports by summarizing sanitation fees, permit review fees, independent contractor payments, and miscellaneous fees. Assists in preparing and distributing city payroll and timekeeping records.QUALIFICATIONS GUIDELINES Knowledge of: Basic methods, terminology, and practices of financial record keeping and governmental accounting; accounts payable, accounts receivable, and billing procedures; modern office practices, procedures, and equipment; business license procedures; basic payroll and timekeeping procedures; basic math; effective customer service techniques. Ability to: Complete basic accounting tasks; count cash, make accurate change, and balance cash drawer; post transactions and make accurate mathematical calculations; verify and review invoices and payments for completeness and accuracy; prepare basic accounting records; operate computer equipment and use spreadsheet, database, and word processing software applications; operate calculator and standard office equipment; follow oral instructions; communicate effectively, both orally and in writing; establish and maintain effective working relationships with customers, staff, management, vendors, contractors, and the general public. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Physical Demands: While performing the duties of this class, the employee is constantly required to sit, and occasionally to stand and walk. The employee must be able to talk and hear. The employee must be able to use hands to finger, handle, feel or operate computer hardware and standard office equipment; and reach above and below shoulder level with hands and arms. The employee occasionally lifts and carries records and documents weighing more than 20 pounds. Specific vision abilities required by this class include close vision and the ability to adjust focus. Mental Demands: While performing the duties of this class, the employee is regularly required to use oral and written communication skills; read and interpret data; use math and mathematical reasoning; establish priorities and work on multiple assignments and projects concurrently; and interact appropriately with customers, staff, management, vendors, contractors, and the general public in the course of work. WORK ENVIRONMENT The employee frequently works in office conditions where the noise level is usually moderate, at or below 85 decibels.
EXAMPLE OF DUTIES
High school graduation or G.E.D. equivalent AND one year of accounting and clerical support experience is required. Training or coursework in basic accounting procedures is desirable.
SUPPLEMENTAL INFORMATION
WRITTEN EXAM IS TENTATIVELY SCHEDULED FOR October 21stORAL INTERVIEW IS TENTATIVELY SCHEDULED FOR October 22ndApplicants must file a concise and complete City application regarding their qualifications for the position online through the Human Resources Department webpage at www.buenapark.com/hr as soon as possible. Applications may be accompanied by a resume describing experience, education, and training in relation to the requirements of the position, however, resumes will not be accepted in lieu of a City employment application. All applications will be reviewed and only those candidates determined to be most qualified on the basis of experience and education, as submitted, will be invited to participate in the selection process. The selection process may include but is not limited to oral interview and/or written exams and oral presentations. Successful candidates will be placed on the employment eligible list from which hires may be made. The list is valid for up to one year unless exhausted sooner. The City of Buena Park is an Equal Opportunity employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status or disability.Americans with Disabilities: Applicants with disabilities who require special testing arrangements must contact Human Resources. If you have a disability for which you require an accommodation, please contact Human Resources at (714) 562-3515 no later than 5 business days before the test date.Fingerprinting: Applicants who are selected for hire are fingerprinted during the pre-placement processing period. All fingerprints will be processed with the Department of Justice to verify criminal records or absence thereof.Physical Examination: Employment offers are conditional based, upon the successful completion of a medical examination which may include drug and alcohol screening. Physicals are performed by the City's designated physician at the City's expense.The City of Buena Park Alcohol and Drug Abuse Policy requires that all applicants undergo drug and alcohol testing prior to employment.
Apply Early. This recruitment will remain open until 100 APPLICATIONS have been received or until Thursday, October 17th at 11:59 p.m.ACCOUNT CLERK WANTED! The City of Buena Park's Award-Winning Finance Department has an opportunity for a talented Account Clerk to assist our professional accounting staff. The position needs a responsible, dependable, and hard-working team player with a great attitude and commitment to superior customer service. Under general supervision, the account clerk performs clerical accounting work related to accounts receivable, accounts payable, and billing activities; prepares and maintains accounting records; and performs related work as required. The ideal candidate has cash reconciliation, customer service, accounting programs, spreadsheet (Excel/Google sheets) and word processing (Word/Word Perfect/Google Docs) experience. Learn more about the department and the requirements below and APPLY TODAY! ABOUT THE DEPARTMENT The Buena Park Finance Department is responsible for the revenue collection, invoicing, payroll, general accounting, auditing, financial reporting and budgeting for the City, Successor Agency, and the Buena Park Cable Foundation. The Finance Department also serves as the billing agent for water, trash, sewer, and paramedic subscription services within the City and administers the City's Business License program. The Finance Department consists of 12 employees, an operating budget of over $1.2 million, and manages an investment portfolio of over $120 million. DISTINGUISHING CHARACTERISTICS The Account Clerk is the entry-level position in the accounting clerical series and is distinguished from the Senior Account Clerk, which performs a greater range of more complex job functions under lesser supervision. The Account Clerk receives technical direction from the Senior Accounting Technician. ESSENTIAL FUNCTIONS The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class.Receives, sorts, checks, and distributes incoming bill payments and invoices and handles public counter payments for water bills, engineering fees, police alarms, and booking fees; codes bills and assigns proper account numbers; verifies payment information as compared with remittance stubs. Reviews, processes, and prints warrant checks and inputs data into the financial system; assures that check records are complete and accurate and conform with accounting rules and procedures; prepares extract for warrant register. Processes payments for parking citations, paramedic fees, film permits, administrative citations, and credit card transactions. Codes, prepares, and posts daily cash receipts; balances receipts for account payments and petty cash drawer. Prepares and reviews daily cash register, accounts payable register, payroll register, and petty cash register summaries; prepares month-end direct deposit journal entries.Processes insufficient funds checks and sends letters demanding payments; requests meter re-reads given questions or issues involving the accuracy of payments. Produces standard purchasing and accounts receivable reports for use by professional and accounting management personnel. Maintains and updates vendor database and prepares year-end 1099 forms. Assists citizens at the counter with business license and permit questions and payments, and processes renewal notices. Maintains files of correspondence, accounting records, and other documents. Compiles data for state and county reports by summarizing sanitation fees, permit review fees, independent contractor payments, and miscellaneous fees. Assists in preparing and distributing city payroll and timekeeping records.QUALIFICATIONS GUIDELINES Knowledge of: Basic methods, terminology, and practices of financial record keeping and governmental accounting; accounts payable, accounts receivable, and billing procedures; modern office practices, procedures, and equipment; business license procedures; basic payroll and timekeeping procedures; basic math; effective customer service techniques. Ability to: Complete basic accounting tasks; count cash, make accurate change, and balance cash drawer; post transactions and make accurate mathematical calculations; verify and review invoices and payments for completeness and accuracy; prepare basic accounting records; operate computer equipment and use spreadsheet, database, and word processing software applications; operate calculator and standard office equipment; follow oral instructions; communicate effectively, both orally and in writing; establish and maintain effective working relationships with customers, staff, management, vendors, contractors, and the general public. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Physical Demands: While performing the duties of this class, the employee is constantly required to sit, and occasionally to stand and walk. The employee must be able to talk and hear. The employee must be able to use hands to finger, handle, feel or operate computer hardware and standard office equipment; and reach above and below shoulder level with hands and arms. The employee occasionally lifts and carries records and documents weighing more than 20 pounds. Specific vision abilities required by this class include close vision and the ability to adjust focus. Mental Demands: While performing the duties of this class, the employee is regularly required to use oral and written communication skills; read and interpret data; use math and mathematical reasoning; establish priorities and work on multiple assignments and projects concurrently; and interact appropriately with customers, staff, management, vendors, contractors, and the general public in the course of work. WORK ENVIRONMENT The employee frequently works in office conditions where the noise level is usually moderate, at or below 85 decibels.
EXAMPLE OF DUTIES
High school graduation or G.E.D. equivalent AND one year of accounting and clerical support experience is required. Training or coursework in basic accounting procedures is desirable.
SUPPLEMENTAL INFORMATION
WRITTEN EXAM IS TENTATIVELY SCHEDULED FOR October 21stORAL INTERVIEW IS TENTATIVELY SCHEDULED FOR October 22ndApplicants must file a concise and complete City application regarding their qualifications for the position online through the Human Resources Department webpage at www.buenapark.com/hr as soon as possible. Applications may be accompanied by a resume describing experience, education, and training in relation to the requirements of the position, however, resumes will not be accepted in lieu of a City employment application. All applications will be reviewed and only those candidates determined to be most qualified on the basis of experience and education, as submitted, will be invited to participate in the selection process. The selection process may include but is not limited to oral interview and/or written exams and oral presentations. Successful candidates will be placed on the employment eligible list from which hires may be made. The list is valid for up to one year unless exhausted sooner. The City of Buena Park is an Equal Opportunity employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status or disability.Americans with Disabilities: Applicants with disabilities who require special testing arrangements must contact Human Resources. If you have a disability for which you require an accommodation, please contact Human Resources at (714) 562-3515 no later than 5 business days before the test date.Fingerprinting: Applicants who are selected for hire are fingerprinted during the pre-placement processing period. All fingerprints will be processed with the Department of Justice to verify criminal records or absence thereof.Physical Examination: Employment offers are conditional based, upon the successful completion of a medical examination which may include drug and alcohol screening. Physicals are performed by the City's designated physician at the City's expense.The City of Buena Park Alcohol and Drug Abuse Policy requires that all applicants undergo drug and alcohol testing prior to employment.
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