Police Quartermaster

Under supervision, the Police Quartermaster is responsible for the general oversight of the police department’s equipment and supply function, to include, issuing equipment and other supplies to department personnel, identifying and evaluating “police specific” equipment, making equipment and supply purchases, and maintaining inventory records.  The police quartermaster also assists administrative personnel with the oversight and inventory of other department assets as needed.
 
Scope of Responsibility: 
The Police Quartermaster maintains and purchases inventory and supplies for most functions within the police department. 

1. As directed by administrative staff, works with vendors and obtains quotes for department equipment and supplies, to include duty gear, radar units, badges, awards, guns and other items.  Assists administrative staff with equipment and supply budget administration.
   1. Requests equipment for test and evaluation for possible purchase; assists in the evaluation of products and supplies for police officers and other department personnel; obtains management approval for new lines of goods;
   2. Analyzes past expenditures, expected needs and future cost projections in order to develop detailed input into equipment budget development;
   3. Reviews year-to-date spending reports and monitors performance against plan during the entire budget cycle, recommending adjustments as necessary to achieve a desired balance at the end of the cycle;
   4. Works to ensure the most cost effective alternatives are identified when planning expenditures.
2. As directed by administrative staff, coordinates the installation of equipment in police vehicles with the appropriately designated installer.
3. Orders and maintains the inventory of all department equipment and supplies including to whom it is assigned and where it is located.   Also arranges for the service, repair and maintenance of department equipment.
   1. Maintains a supply of uniforms, duty gear, portable radios, guns, body armor, badges and other equipment officers and other staff need for their daily work function;
   2. Works with newly hired officers/staff to establish uniform and duty gear needs, issues same and maintains equipment issued inventory; instructs officers about what items they are authorized to order on-line;
   3. Shops locally for the department for office supplies; maintains a supply of general office materials, including print cartridges, toners, batteries and other miscellaneous items; typically picks up and delivers office supplies;
   4. May pick up and deliver equipment to central garage; 
   5. Obtains bids for larger expenditures;
   6. May check with Administrative Sergeant or Lieutenant on account used for larger purchases;
   7. Tracks equipment warranty and service schedules and arranges for replacement, service or repair as needed;
   8. Orders, stocks and maintains the forms used by the department.
4. Communicates and maintains working relationships with others in carrying out job functions.
   1. Frequently  interacts with others in the work unit to exchange detailed and/or technical information;
   2. Frequently interacts with vendors to exchange detailed and/or technical information
5. Under the direction of the administration, coordinates police facility security systems, to include changing door locks and other building security features as necessary.
   1. Works with a lock company to ensure key control and security;
   2. Maintains a listing of serial numbers for building keys issued and the core/locks corresponding to keys;
   3. Assigns lockers and locks to staff; maintains list of locker assignments.
6. Performs all job duties in compliance with safety guidelines and with an ongoing awareness of safety practices.
   1. Knows and follows department and city rules as well as sound work and safety practices in order to accomplish the job objectives and avoid injury or loss;
   2. Wears proper protective equipment when policy requires or conditions indicate a need exists and utilizes proper body mechanics and ergonomics while performing work;
   3. When potentially unsafe conditions are observed makes efforts to avoid or correct them if they are controllable and draws them to the attention of the responsible supervisor or safety representative in a timely manner.
7. Ensures biohazard cleaning is done for officer uniforms, equipment, and vehicles.
8. Performs other duties and activities as assigned

The job requires one year of specialized technical training in office administrative skills and three or more years of previous administrative support experience involving the recording and dissemination of information, property storage responsibility, asset management/inventory, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

 

Knowledge, skills and ability include:

• Knowledge of data processing methods, information storage and retrieval techniques;
• Knowledge of common practices and procedures of processing and disseminating information and supporting documentation;
• Knowledge of basic record keeping practices;
• Knowledge of proper handling of firearms, drugs, and hazardous materials.
• Knowledge of police department supply and acquisition procedures;
• Knowledge of proper inventory procedures;
• Skill in basic PC based software applications such as Microsoft Word/Excel 
• Knowledge of internet use, email and credit card transactions for ordering;

Skill in communication as applied to the interaction with co-workers, supervisors, the general public, and others, sufficient to exchange and/or convey information and to receive work direction.

Most work is performed in a normal office environment.  About 60% of the work is performed at the desk.  Work is generally medium with considerable variety.  Daily work often involves moving between buildings and rooms.   Occasional local driving is required to pick up or deliver material.  

 Activities include, reaching, standing, walking, pushing, pulling, lifting, climbing, balancing, stooping, kneeling, crouching, fingering, grasping, talking, hearing/listening, and seeing/observing.

 Medium Work: The work is classified as medium work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or negligible amount of force constantly to move objects.  If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for medium work.

 Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.  All requirements are subject to modification to reasonably accommodate individuals with disabilities.

 Requirements are representative of minimum levels of knowledge, skills, and experience required.  To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently.

 This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.  The City Administrator retains the discretion to add duties or change the duties of this position at any time.

Employment is contingent upon successful completion of a background investigation, pre-employment physical, polygraph test and drug screen.

Salary : $23 - $24