What are the responsibilities and job description for the HR Assistant position at City of Germantown?
GENERAL DEFINITION OF WORK:
The Human Resource Assistant performs administrative tasks and services to support effective and efficient operations of the organization’s human resource department. This position also serves as the first point of contact for employees and the general public.
ESSENTIAL JOB FUNCTIONS:
Receives and screens visitors and phone calls; provides general information to employees and the public on matters related to HR programs and services, employment requirements and benefit coverage which may require interpretation of policies and procedures and the use of tact and judgment.
Provides general clerical and administrative support to the HR Department; composes and types letters, memoranda, and other correspondence related to HR activities. Drafts materials ensuring completeness, accuracy, and appropriate English usage including grammar, punctuation and spelling.
Organizes all HR department records and employment files (paper and electronic); maintains confidentiality and exercises discretion and tact in processing documents and information of a confidential or sensitive nature.
Works with the HR Director to implement internal employee communication strategies; explore new methods to deliver HR messages, including e-newsletters and social media outlets. Manage HR information on the City’s website, keeping the site up-to-date and with relevant, engaging information for current and potential employees.
Supports management activities by opening and sorting mail, scheduling meetings, maintaining calendars, and making travel arrangements.
Maintains inventory of office supplies and equipment, ordering additional items as required.
Arranges for the repair and maintenance of office equipment and fixtures, utilizing the City’s work-order system.
Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
OTHER JOB FUNCTIONS:
Performs related tasks as required.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of standard office and administrative practices and procedures including business letter writing, records management, report preparation, and filing methods.
Knowledge of correct English usage, including spelling, grammar, punctuation and vocabulary.
Excellent verbal and written communication skills.
Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
Comfortable multitasking and prioritizing tasks without guidance.
Time management expertise to ensure tasks are completed in a timely manner throughout the day.
Excellent organizational skills and attention to detail.
Strong attendance history of punctuality.
Proficient with Microsoft Office Suite or related software.
Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.
EDUCATION AND EXPERIENCE: Associate’s Degree in any related field. Two years of relevant experience in an office environment. Experience working in a Human Resources office strongly preferred; or any combination of education, training, and experience providing the knowledge, skills, and abilities necessary to perform essential job functions.
WORKING CONDITIONS: Work takes place in a clean, pleasant, and comfortable office setting. On a continuous basis, sits at a desk for long periods of time in front of a computer screen. Uses telephone and computer keyboard on a daily basis.
Salary : $23 - $26
