What are the responsibilities and job description for the Administrative Technician position at City of Hanford?
JOB
The City of Hanford is seeking to fill the vacancy of Administrative Technician in the Public Works department. This position is to perform technical level administrative related duties in assistance to an assigned operational function; to research, collect and analyze data and prepare draft reports; to perform administrative and technical work of assigned program area; and to provide technical assistance to management.
EXAMPLE OF DUTIES
EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: Develop, coordinate and implement activities in area of assignment related to operational activities; prepare technical documents and/or brochures related to program activities. Review, verify and input data and documents related to operational and/or program activities such as budgets, contracts, grants, claims, legislation, schedules, personnel actions and/or other related information. Respond to requests for documentation related to assigned area of responsibility; explain and interpret assignment area policies and procedures to internal or external customers; perform outreach and marketing duties related to assigned program area. Perform technical duties related to area of assignment including interpreting, analyzing and determining compliance or acceptance of information and materials; prepare reports and/or graphics to document results of duties performed. Assist professional staff in performing and conducting studies, special projects, administrative and technical functions; perform data collection and analysis; prepare draft reports, graphics and technical documents. Plan, prioritize, assign and review the work of clerical staff involved in duties related to area of assignment. Ensure areas of responsibilities are in compliance with related laws, codes, ordinances and legislation; advise staff of any irregularities in compliance. Establish and maintain a wide variety of filing and reporting systems as necessary; develop record keeping procedures; provide relevant information to relevant parties; prepare and type correspondence, and compile and type reports. Compile and develop information for special studies and reports from a variety of resources; assist with various special projects, including coordination, research and development of systems. Assist supervisor with a variety of administrative operations and prepare or recommend on procedural modifications; order supplies and equipment; maintain calendars; process and respond to office communications and requests; process invoices. May attend evening meetings and provide support to various boards and commissions, including transcribing minutes and preparing agenda packets. Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. Foster an environment that embraces diversity, integrity, trust and respect. Be an integral team player, which involves flexibility, cooperation and communication. Perform related duties as assigned.
SUPPLEMENTAL INFORMATION
Screening will consist of a competitive assessment of relevant education, training, and work experience to be followed by a written examination and/or an interview before an Oral Board to determine the most qualified candidates. Applicants meeting the minimum qualifications are not guaranteed advancement to an interview, and the decision of the screening committee is final. Those candidates who are determined eligible for appointment to the position will be placed on the City’s Certified Eligibility List. Applicants will receive written notification regarding the results of all phases of the recruitment process up to the establishment of the Eligibility List, if applicable.
The City of Hanford is seeking to fill the vacancy of Administrative Technician in the Public Works department. This position is to perform technical level administrative related duties in assistance to an assigned operational function; to research, collect and analyze data and prepare draft reports; to perform administrative and technical work of assigned program area; and to provide technical assistance to management.
EXAMPLE OF DUTIES
EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: Develop, coordinate and implement activities in area of assignment related to operational activities; prepare technical documents and/or brochures related to program activities. Review, verify and input data and documents related to operational and/or program activities such as budgets, contracts, grants, claims, legislation, schedules, personnel actions and/or other related information. Respond to requests for documentation related to assigned area of responsibility; explain and interpret assignment area policies and procedures to internal or external customers; perform outreach and marketing duties related to assigned program area. Perform technical duties related to area of assignment including interpreting, analyzing and determining compliance or acceptance of information and materials; prepare reports and/or graphics to document results of duties performed. Assist professional staff in performing and conducting studies, special projects, administrative and technical functions; perform data collection and analysis; prepare draft reports, graphics and technical documents. Plan, prioritize, assign and review the work of clerical staff involved in duties related to area of assignment. Ensure areas of responsibilities are in compliance with related laws, codes, ordinances and legislation; advise staff of any irregularities in compliance. Establish and maintain a wide variety of filing and reporting systems as necessary; develop record keeping procedures; provide relevant information to relevant parties; prepare and type correspondence, and compile and type reports. Compile and develop information for special studies and reports from a variety of resources; assist with various special projects, including coordination, research and development of systems. Assist supervisor with a variety of administrative operations and prepare or recommend on procedural modifications; order supplies and equipment; maintain calendars; process and respond to office communications and requests; process invoices. May attend evening meetings and provide support to various boards and commissions, including transcribing minutes and preparing agenda packets. Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. Foster an environment that embraces diversity, integrity, trust and respect. Be an integral team player, which involves flexibility, cooperation and communication. Perform related duties as assigned.
SUPPLEMENTAL INFORMATION
Screening will consist of a competitive assessment of relevant education, training, and work experience to be followed by a written examination and/or an interview before an Oral Board to determine the most qualified candidates. Applicants meeting the minimum qualifications are not guaranteed advancement to an interview, and the decision of the screening committee is final. Those candidates who are determined eligible for appointment to the position will be placed on the City’s Certified Eligibility List. Applicants will receive written notification regarding the results of all phases of the recruitment process up to the establishment of the Eligibility List, if applicable.
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