Police Administrative Assistant

POLICE ADMINISTRATIVE ASSISTANT

City of Hudson-Police Department

101 Vine Street

Hudson, WI 54016

GENERAL STATEMENT OF DUTIES

Performs a variety of responsible record-keeping, clerical, reception, and administrative tasks for the Hudson Police Department; related work as required; exhibits a positive attitude.

DISTINGUISHING FEATURES OF THE CLASS

Employees in this class are primarily responsible for coordinating the daily office operations of the Police Department under the direction of the Chief of Police or their designee. Duties involve compiling data in the recorders management system, receiving complaints and inquiries, dispatching officers via the radio, filing, general receptionist duties, including responding to telephone calls and dealing with the public; and the training of Clerk’s positions I & II when necessary. Work is performed under the general supervision of the Chief of Police.

EXAMPLES OF WORK (Illustrative Only)

1. Processes all police records on a daily basis.

2. Manage Evidence Control Program to include chain of custody, inventory of evidence room, and audits.

3. Manage Municipal Court Warrants.

4. Manage False Alarm Program, sends warning letters and determine when a citation is warranted.

5. Conduct background checks as directed for individuals applying for city permits or operator licenses.

6. Type confidential reports for the Chief of Police or other supervisors pertaining to department disciplinary matters.

7. Type confidential reports for Detective division.

8. Time Agency Coordinator (TAC) for department with Crime Information Bureau (CIB). Responsible for monthly validations of time records, managing officer certifications and recertification for the use of the time system, and correspondence between CIB and department.

9. Serves as secretary for department personnel performing general secretarial responsibilities.

10. Functions as a secretary to the Public Safety Committee, preparing the agenda, recording the meeting minutes and distributing all pertinent material.

11. Files state accident reports with the State of Wisconsin Motor Vehicle Department, enters data in computer and maintains up-to-date files.

12. Receives all telephone calls, handling any inquiries or complaints.

13. Handles office counter which includes inquiries from the public regarding complaints, driver’s license and vehicle registration information, bicycle registrations, and payment of fraud checks, gas drive-offs, ect.

14. Responds to request for copies of police reports from businesses, private, and public parties.

15. Prepares, processes, and audits traffic citations and warning tickets.

16. Prepares citations and court docket and maintains files for pretrial, trial, and preliminary hearings.

17. Compiles a monthly report on all Police Department activity for the Chief of Police, Common Council, the Mayor, and the State of Wisconsin.

18. Submits a copy of all arrests and supporting material to the St. Croix County District Attorney and City Attorney for trial preparation.

19. Capability of accompanying an officer in a law enforcement vehicle, serving as a matron, when transporting a female prisoner; observe female prisoner’s actions.

The examples of work are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

ESSENTIAL JOB FUNCTIONS

1. Read and comprehend legal and non-legal documents, including the preparation and processing of such documents.

2. Ability to deal firmly and courteously with the public; good professional judgment; integrity; tact.

3. Routinely adheres to and maintains a positive attitude towards city and department goals.

4. Ability to maintain confidentiality.

5. Patience in responding to verbal and mental abuse when confronted with an antagonistic/hostile person.

6. Communicate effectively and coherently over law enforcement channels and telephone while initiating and responding to communications.

7. Working knowledge of vehicle registrations.

8. Maintain uniform in appropriate manner, presenting a professional appearance to the public daily.

9. Computer technology to enter and extract data.

10. Related work.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

Good knowledge of office terminology, procedures and equipment; good knowledge of the operation of police radios and other communication equipment; clerical and communication skills; ability to keep and prepare accurate reports; ability to understand and follow oral and written instruction; ability to meet the public cordially and to elicit complete and accurate information; tact; courtesy.

ACCEPTABLE QUALIFICATIONS, EXPERIENCE AND TRAINING

High school diploma and previous experience in clerical work; computer knowledge; minimum typing speed of 65 words per minute; experience with transcribing equipment, calculator, fax machine and copy machine; experience in public relations and working with the general public.

The position is open until filled, but priority consideration will be given to applications received on or before 3:00PM on Monday October 2, 2023.

Additional questions on the position may be directed to Chief Geoff Willems via email at gwillems@hudsonwi.gov or by phone at (715) 386-4771

Job Type: Full-time

Pay: From $24.94 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift

Experience:

• Clerical Work: 1 year (Preferred)

Work Location: In person

Salary : $25 - $-1