Public works

CURRENT VACANCY : The Public Works Department is searching for office aides to assist with reception activities (both in person and on the phone), calendaring of meetings, and general office clerical work.

This is a part-time position, with typical hours between 8 : 00 am and 5 : 00 pm Monday-Friday.

The full job description covers all associated skills, previous experience, and any qualifications that applicants are expected to have.

THE IDEAL CANDIDATE has strong communication skills and interpersonal skills, works well in a busy environment, and has familiarity with various office software applications.

Note : This recruitment may close at any time, and will close once the hiring manager determines that enough qualified applications have been received.

This is a Non-Perm, Part-Time position.

Temporary / part-time employment is restricted to 1,000 hours within a 12-month period (July 1 June 30) and does not qualify to receive City benefits, except those required by law.

The City does not belong to the Social Security system. However, enrollment in an alternative retirement program is mandatory which requires an employee contribution of 7½% of base earnings to the Public Agency Retirement System (PARS).

There are no rights to employment and employment may end with or without cause or advance notice. Further restrictions apply to CalPERS Annuitants.

The following are examples of the essential duties performed within this job assignment :

• Answers multi-line telephone and routes calls to the appropriate personnel.
• Provides front counter assistance and information within the area of assignment.
• Responds to requests for information and distributes appropriate forms.
• Receives, sorts, and distributes incoming and outgoing mail and correspondence.
• Maintains accurate and up-to-date logs, files, calendars, and records for the assigned area.
• Sorts, cross-indexes, codes, and files various materials using established procedures.
• Copies, collates, and binds documents.
• Enters data into computer from various sources; inputs corrections and updates; verifies data for accuracy and completeness.
• May perform some of the more routine specific functional duties relative to the area of assignment.
• Performs related duties and responsibilities as required.
• Knowledge of : Modern office procedures, methods, computer equipment and software; methods and techniques of proper telephone etiquette;

English usage, spelling, grammar, and punctuation; basic mathematical principles; customer service principles and practices.

• Ability to : Learn to correctly interpret and apply City policies and procedures; perform general clerical work including maintaining files and compiling information for reports;
• type and / or enter data at a speed necessary for successful job performance; effectively respond to requests and inquiries from the general public and City staff;
• operate and use modern office equipment including computer; learn to use various software packages including Microsoft Office Suite;
• communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work;

deliver quality customer service.

Education and Experience : Equivalent to a high school diploma and three (3) years experience in clerical support, reception, and customer service in an office environment.

APPLICATION & SELECTION PROCEDURE :

• Application
• Department Interview
• Selection Process
• Background Investigation
• Appointment

Public Employee Disaster Service Worker : In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.

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Last updated : 2024-09-28