Event Center Support

City of Keizer
On-Call Employment

This announcement is not an implied contract and may be modified or revoked without notice

WORKING JOB TITLE: Event Center Support Staff
PAY RATE: $17.00 per hour
WORK HOURS: On-call based on scheduled Event Center activities, mostly weekends

JOB
SUMMARY

The City of Keizer is adding to an established small pool of on-call support staff with
the goal of covering any Event Center hours as needed. The 9000 sq. ft. Event Center
is scheduled for events during the week, evenings, and on weekends. Hours of work
vary depending on scheduled events and needs of the customers renting the venue.
The majority of work shifts are scheduled during the evenings and on the
weekends. This position is classified as temporary within the Finance Department
reporting to the Event Center Manager.

As a temporary employee, no medical or retirement benefits are provided, beyond
Social Security contributions and sick leave. Temporary employees will be eligible for
paid sick leave on the 91st day of employment (1 hour accrued sick leave for every 30
hours worked) and 24-hour access and use of the City’s employee-only Fitness Center
and Zen Room (massage chair) upon signing the required release forms.

Event Center Support staff may perform any of the following duties; however, these
examples do not include all the specific tasks which an Event Host may be expected
to perform.

1. Set up rented room(s) to specifications provided; including moving room dividers,
table and chairs, setting up projector, screen, microphone, lighting, audiovisual
(A/V) equipment, stage, etc.

2. Check in with client(s) throughout the event and address any needs/concerns. Be
familiar with rental agreement guidelines.

3. Ensure facility is serviced as needed during event; make sure trash cans are
emptied, bathrooms are clean and supplied, clean up significant spills, etc.

4. Ensure that only guests of the client(s) are in the facility for after-business-hours
events and that all have exited building post-event.

5. Clean-up following the event:
a. Return remainder of facility to prior-use condition; empty trash receptacles,

clean, sweep, and mop all restrooms, and set up for next event, as needed.
b. Return rented room(s) to pre-event condition, resetting tables, chairs,

screens, stage etc.

Note: Appointment to this position in no way implies or assures a subsequent
appointment to any regular status, seasonal, or other position with the City of Keizer.

WORKING
CONDITIONS

This is not an administrative position. Physical effort is required to perform solitary
work, manual labor, climb ladders, janitorial duties (mop, sweep, vacuum), bend,
reach, talk, hear, and stand for long periods of time. Regular lifting of objects and
equipment up to 60 pounds is required. Occasional contact with clients in conflict
situations. Must be available to work a minimum of one shift every month and
respond to all emails sent by the Event Center Manager. Most shifts are scheduled
during evening hours and on the weekends. Excellent customer service is expected
in all situations.

MINIMUM
QUALIFICATIONS

High school diploma or equivalent and ability to perform the duties as described in
this announcement. Preference may be given for prior event set-up, customer service
and/or, Audio/Visual (A/V) equipment experience.

ADDITIONAL
DETAILS

Bilingual Spanish/English candidates are encouraged to apply.

Veterans who wish to request Veteran’s Preference must complete the Veteran’s
Preference Form and provide the required supplemental paperwork. The Veteran’s
Preference Form is available in printed format at City Hall or electronically by clicking
here.

HOW TO
APPLY

Submit a completed City of Keizer Employment Application to the City of Keizer’s
Human Resources Department.

Employment applications are available in printed format at City Hall, 930 Chemawa
Road NE, Keizer or electronically by clicking here.

Applications may be delivered via:

✓ e-mail to HR@keizer.org;

✓ fax to 503-856-3445;

✓ postal mail to PO Box 21000, Keizer, OR 97307-1000;

✓ hand delivery to City Hall located at 930 Chemawa Rd NE, Keizer, Oregon

For additional information, please call Human Resources at 503-856-3430 or send an
email to HR@keizer.org.

CLOSING
DATE & TIME

OPEN UNTIL FILLED. Faxed and unsigned electronic applications must be followed up
with signed original by mail or in-person delivery.

• Materials that are incomplete will not be eligible for consideration.
  

SELECTION
PROCESS

Evaluation of all application materials will be conducted to determine candidates who
will receive further consideration, including interview process. If you wish
modification of this selection process to accommodate a disability, please make your
request in writing and submit it with the required application materials. Status of
recruitment will be posted at www.keizer.org.

Employment offer contingent upon successful completion of a physical exercise and
drug test.

RECRUITMENT
UPDATES

Applicants selected for an interview will be contacted by phone, e-mail, or postal
mail. We are not able to confirm receipt or provide status personally to each
applicant. To check the status of this recruitment visit
https://www.keizer.org/Current-Openings. Each recruitment is updated as the status
changes.

Save this document for future reference!

City of Keizer Event Center
On-Call (Temporary) Support Duties

Effective July 2024

The overall role of On-Call/Temporary Event Center Support staff is to provide facility support to the
clients of the City of Keizer Event Center. Staff may perform any of the following duties; however,
these examples do not include all the specific tasks which an employee may be expected to perform.

Role during set-up of the facility

• Under the guidance of the Event Center Assistant, set-up the rooms to the specifications

provided

• Move walls to specification

• Set up tables and chairs according to selected floor plan

• Set up projector, screen, microphone, audiovisual (A/V), and stage

• Ensure set-up meets fire code regulations

• Log any broken or damaged equipment

• Perform minor repairs (e.g. replace table sliders, secure loose chair seats by tightening

screws, change light bulbs, patch walls or molding, service a vacuum cleaner or carpet

cleaner, replace batteries in equipment such as soap dispensers or hand sanitizers)

• Ensure room is clean (vacuumed, no visible trash, tables wiped down)
  

Role with client

• Walk through the rented space to verify room is set up to written specifications

• Answer client questions about usage rules, decorating rules, etc.

• Familiarize client with A/V equipment and operation

• Ensure lighting needs are met

• Communicate any issues/concerns with vendors before the event starts and throughout the

event (e.g. Caterer, DJ, Alcohol Providers, Security, etc.)

• Remain available, professional, and provide excellent customer service to clients at all times

Role during the event Ensure trash cans do not overflow and are emptied as needed

• Ensure bathrooms are clean and supplies are restocked as needed

• Clean up any significant spills and/or major messes to prevent permanent facility damage

• Log and take pictures of any damage that could result in client forfeiting part of their

refundable security deposit

• Ensure the catering kitchen is used as warming kitchen only

• Ensure all equipment continues to work as needed

• Ensure event complies with fire code regulations

• Politely decline food or beverage or any other gifts from client group

Role after the event Wipe down tables

• Vacuum the floors

• Spot clean any stains on walls, carpets, or chairs

• Wipe off counters, tables, refrigerator, freezer, microwaves, and range top in warming kitchen

• Scrub sink, sweep, and mop in warming kitchen

• Reset facility to specification provided (tables, chairs, screens, etc.)

• Empty all trash cans and wipe the lids

• Restrooms: Restock paper product(s), empty trash, wipe down counters, clean soiled stalls

• Ensure the facility is emptied of people

• Ensure lights are turned off

• Ensure facility is locked, all doors secured BEFORE leaving

• Document any issues specific to the event to the Event Center Manager

Event Center Maintenance Carpet cleaning

• Deep cleaning of warming kitchen and Event Center surfaces

• Chair and table cleaning

• Table and chair glide replacements

Working Conditions: Physical effort is required to perform manual labor, janitorial duties (mop,

sweep, vacuum), climb ladders, bend, reach, talk, hear, and stand for long periods of time. Regular

lifting of objects and equipment up to 60 pounds is required. Occasional contact with customers in

conflict situations.

The majority of shifts are scheduled during evening hours and on weekends.
Must be available to work a minimum of one shift each month.
Must respond to all emails sent by the Event Center Manager.

ADDITIONAL APPLICANT INFORMATION

SHARP Certification – The City of Keizer is the first municipality in the State of Oregon to earn Safety & Health
Administration Recognition Program (SHARP) certification from the Occupational Safety and Health
Administration (OSHA). This is a testament to our commitment to safety for our employees and our
community.

ADA Accommodation – Will Be Provided Upon Request. If you wish modification of this selection process in
order to accommodate a disability, please make your request in writing and submit it with the required
application materials.

Drug Free Workplace – The City of Keizer is committed to maintaining a safe and healthy workplace free from
the influence of alcohol and drugs. Employees will be required to participate in reasonable cause and post-
accident drug and/or alcohol screening during the course of employment.

Immigration Law – In accordance with the Immigration and Reform Control Act of 1986, employment of any
individual will be contingent upon presentation of acceptable documents verifying identity and eligibility for
employment in the United States.

Equal Employment Opportunity – The City of Keizer is dedicated to a policy of equal opportunity in
employment without regard to race, religion, sex, national origin, age, marital status, or disability.

Veteran’s Preference – The City of Keizer is proud that many of our employees are Veterans. We support
Oregon’s Veteran’s Preference law by providing a method for qualified candidates to request preference in
the hiring process.

For additional information, please call Human Resources at 503-856-3430 or visit: www.keizer.org.

The information provided above or as part of the recruitment announcement
is not an implied contract and may be modified or revoked without notice.

Keizer is a place where you can make a difference.