Purchasing Manager

GENERAL DESCRIPTION OF CLASS

Professional and responsible administrative work of complex large volume purchasing of goods, services, equipment and/or construction material in compliance with laws and statutes. Employee works under general supervision and exercises considerable initiative and independent judgment in planning, scheduling, and administering projects. This position supervises the work of the Senior Buyer, the Contracts Coordinator, Warehouse Supervisor, and the Purchasing Assistant. The Purchasing Manager serves as the principal officer for purchasing all goods and services for the City. As such, the Purchasing Manager is delegated certain administrative responsibilities by the City Manager, the Purchasing Manager must make every attempt to represent the administration's management philosophies and report timely to their superior's key information regarding the purchasing functions.This position is responsible for the materials management function relating to the planning, procurement, storage, control, and distribution of materials and products to meet City objectives and guidelines. This involves directing and administering Purchasing, Central Stores, and Inventory Control.

ESSENTIAL FUNCTIONS AND ADDITIONAL FUNCTIONS

• Establishes and administers purchasing practices and policies to ensure honest, fair, and ethical relationships with vendors.
• Develops purchasing objectives, programs, and operating procedures for purchasing and contracting all goods and services.
• Oversees access for continuing exploration programs for new materials, suppliers, and processes to achieve the best possible quality, reliability, prices, continuity, and delivery.
• Supervises recruitment, development, retention, and organization of all Purchasing and Central Stores staff in accordance with budgetary objectives and personnel policies.
• Responsible for the motivation and development of subordinates to optimize their performance utilizing performance metrics and personal and professional growth.
• Ensures the welfare of employees and protects the City’s interest by maintaining a safe working environment.
• Remain well-informed of current developments in the field of purchasing, including but not limited to emerging technology, , market conditions, and new products.
• Secures for the City the benefits of research conducted in purchasing by other governmental jurisdictions, national technical societies, trade associations, private businesses, and private organizations.
• Promote goodwill and public relations between the City and its vendors.
• Encourages full and open competition wherever possible.
• Ensures fair and equitable business dealings for vendors in accordance with the City Charter, ordinances/resolutions, administrative policies, and Purchasing Manual.
• Educates bidders/vendors on City purchasing policies, City procedures, and the bid process.
• Identify vendors who default on their contracts with the City and recommend an action of suspension or debarment by the Purchasing Manager.
• Work with departments/divisions to establish standardization of goods and services, where practical, within a competitive environment.
• Maintains high standards of accuracy in exercising duties and responsibilities.
• Exercises immediate remedial action to correct any quality deficiencies in areas of responsibility.
• Maintains high-quality communications and interaction with internal and external parties with whom the position interacts.
• Performs described Essential Functions and related assignments efficiently and effectively to produce the quantity of work that consistently meets established standards and expectations.
• Assumes responsibility for completing assigned work.
• Completes assigned work within deadlines in accordance with directives, policy, standards and prescribed procedures.
• Maintains accountability for assigned responsibilities in the technical and conceptual areas.
• Exercises analytical judgment in areas of responsibility.
• Identifies issues or situations as they occur and specifies decision objectives.
• Identifies or assists in identifying alternative solutions to issues or situations.
• Implements decisions in accordance with prescribed and effective policies/procedures.
• Seeks expert or experienced advice where appropriate and researches issues, situations, and alternatives before exercising judgment.
• Oversees city-issued purchasing cards and yearly P-Card inventory.
• May be required to work alternate hours, as necessary for the efficient operation of the department.
Position is designated as Mission Critical by Department Director.

• Performs related work as required.

QUALIFICATIONS (EDUCATION, TRAINING AND EXPERIENCE) AND SPECIAL REQUIREMENTS

• Bachelor's Degree in Finance, Accounting, Economics, Business Administration, Public Administration, or a related field.
• Six (6) years of progressively responsible purchasing operation experience, including two (2) years of public purchasing experience.
• Three (3) years supervisory experience.

• Must possess and maintain a valid driver's license.
• Must maintain a valid phone number.
• Certified Purchasing Manager (CPM) or Certified Public Purchasing Officer (CPPO) is preferred.
• Knowledge of public procurement laws, ordinances, practices and techniques is preffered.
• Five years of procurement experience in governmental entity is preferred.

KNOWLEDGE, SKILLS, ABILITIES AND WORKING ENVIRONMENT/PHYSICAL REQUIREMENTS

• Extensive knowledge of procurement principles and practices.
• Extensive knowledge of City governmental accounting, organization, and functions.
• Knowledge of accounting principles as they relate to procurement and inventory
  Strong strategic, analytical and organization skills.
• Ability to analyze market prices/trends to anticipate possible impending changes to prices or supplies.
• Ability to manage multiple projects at one time.
• Ability to maintain highly effective working relationships.
• Ability to manage and supervise staff.
• Ability to delegate and prioritize work.
• Knowledge of product and service research methods.
• Basic knowledge of budgeting principles.
• Ability to use computer and related software applications.
• Ability to perform mathematical calculations.
Strong oral and written communication skills.

• Requires sedentary work that involves walking or standing some of the time, exerting up to 10 pounds of force regularly, and routine keyboard operations.
• May be some risk associated with warehouse oversight visits.
• The job risks exposure to some significant environmental hazards.
• The job requires normal visual acuity, field of vision, hearing, speaking, color perception, sense of smell, depth perception, and texture perception.