What are the responsibilities and job description for the Deputy Court Clerk position at City of Port Arthur Texas?
SALARY: $20.5183 - 25.5654, Hourly (DOE&Q NON-EXEMPT
OPENING DATE: October 31, 2023
CLOSING DATE: November 7, 2023 by 5:00 PM
DEFINITION:
To perform a variety of general support work to the Municipal Court and Municipal Court Clerk. To perform a wide variety of clerical duties and Municipal Court work (i.e. processing of warrants, fine payments and collections, and other matters related to Municipal Court functions).
SUPERVISION RECEIVED AND EXERCISED:
Receives immediate supervision from higher level professional and/or administrative staff. Act in the absence of the Municipal Court Clerk.
EXAMPLES OF IMPORTANT RESPONSIBILITIES AND DUTIES – :Essential and other important duties and responsibilities may include, but are not limited to, the following:
ESSENTIAL DUTIES AND RESPONSIBILITIES::
Act as receptionist assisting the public over the telephone or in person by providing routing information pertaining to policies and procedures of assigned division; refer inquiries as appropriate.
Prepare and review a variety of memorandums, correspondence, reports, public notices work orders, bills and documents as assigned; complete various forms.
Perform a wide variety of general clerical work including the maintenance of accurate and detailed records and files, verifying accuracy of information, researching discrepancies and recording information.
Sort and file documents and records, maintaining alphabetical, index, and cross-reference files.
Research and compile easily accessible information and data for use in statistical and financial reports; maintain a variety of statistical records; check and tabulate statistical data.
Contact the public and outside agencies in acquiring and providing information and making referrals.
Collect and process warrant and fine payments.
Prepare and process complaints, warrants, etc.
Process appeals, set cases on court docket, notarize court documents and assist in selecting potential Jurors for court cases.
Assist Attorneys involved in litigation.
Process defendants.
OTHER IMPORTANT RESPONSIBILITIES AND DUTIES::
Process Bond payments, refunds, etc.
Receive, sort and distribute incoming and outgoing correspondence; maintain accurate records pertaining to outgoing mail including postage and pieces of mail distributed.
May maintain and review work and leave time records for various personnel; assist in processing personnel forms.
Order and maintain supplies.
Perform related duties as assigned.
QUALIFICATIONS:
Knowledge of::
English usage, spelling, grammar and punctuation.
Modern office practices, procedures, methods and equipment.
Ability to::
Learn and correctly interpret and apply the policies and procedures of the function to which assigned. Balance daily receipts to monies received and assign to proper accounts.
Perform general clerical work including maintenance of appropriate record and compiling information for reports.
Communicate effectively, both orally and in writing.
Type and transcribe at a speed necessary for successful job performance.
Maintain effective audio-visual discrimination and perception needed for:
Maintain physical condition appropriate to the performance of assigned duties and responsibilities, which may include the following:
Perform simple mathematical calculations.
Establish and maintain cooperative working relationships with those contacted in the course of work.
Become bonded.
To be commissioned as a Notary Public within six (6) months of employment.
EXPERIENCE AND TRAINING GUIDELINES: - :Any combination of experience and training that would likely provide the required knowledge and abilities if qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
One (1) year of responsible clerical or secretarial experience is required.
Training::
Equivalent to the completion of the twelfth grade. Additional specialized training in administration, secretarial science, etc., is desirable.
:Deputy Court Clerk - Municipal Court Posting #23-52.:
OPENING DATE: October 31, 2023
CLOSING DATE: November 7, 2023 by 5:00 PM
DEFINITION:
To perform a variety of general support work to the Municipal Court and Municipal Court Clerk. To perform a wide variety of clerical duties and Municipal Court work (i.e. processing of warrants, fine payments and collections, and other matters related to Municipal Court functions).
SUPERVISION RECEIVED AND EXERCISED:
Receives immediate supervision from higher level professional and/or administrative staff. Act in the absence of the Municipal Court Clerk.
EXAMPLES OF IMPORTANT RESPONSIBILITIES AND DUTIES – :Essential and other important duties and responsibilities may include, but are not limited to, the following:
ESSENTIAL DUTIES AND RESPONSIBILITIES::
Act as receptionist assisting the public over the telephone or in person by providing routing information pertaining to policies and procedures of assigned division; refer inquiries as appropriate.
Prepare and review a variety of memorandums, correspondence, reports, public notices work orders, bills and documents as assigned; complete various forms.
Perform a wide variety of general clerical work including the maintenance of accurate and detailed records and files, verifying accuracy of information, researching discrepancies and recording information.
Sort and file documents and records, maintaining alphabetical, index, and cross-reference files.
Research and compile easily accessible information and data for use in statistical and financial reports; maintain a variety of statistical records; check and tabulate statistical data.
Contact the public and outside agencies in acquiring and providing information and making referrals.
Collect and process warrant and fine payments.
Prepare and process complaints, warrants, etc.
Process appeals, set cases on court docket, notarize court documents and assist in selecting potential Jurors for court cases.
Assist Attorneys involved in litigation.
Process defendants.
OTHER IMPORTANT RESPONSIBILITIES AND DUTIES::
Process Bond payments, refunds, etc.
Receive, sort and distribute incoming and outgoing correspondence; maintain accurate records pertaining to outgoing mail including postage and pieces of mail distributed.
May maintain and review work and leave time records for various personnel; assist in processing personnel forms.
Order and maintain supplies.
Perform related duties as assigned.
QUALIFICATIONS:
Knowledge of::
English usage, spelling, grammar and punctuation.
Modern office practices, procedures, methods and equipment.
Ability to::
Learn and correctly interpret and apply the policies and procedures of the function to which assigned. Balance daily receipts to monies received and assign to proper accounts.
Perform general clerical work including maintenance of appropriate record and compiling information for reports.
Communicate effectively, both orally and in writing.
Type and transcribe at a speed necessary for successful job performance.
Maintain effective audio-visual discrimination and perception needed for:
- Making observations
- Reading and writing
- Operating assigned equipment
- Communicating with others
- Making sound decisions
- Demonstrating intellectual capabilities
Maintain physical condition appropriate to the performance of assigned duties and responsibilities, which may include the following:
- Standing or sitting for extended periods of time
- Operating assigned equipment
Perform simple mathematical calculations.
Establish and maintain cooperative working relationships with those contacted in the course of work.
Become bonded.
To be commissioned as a Notary Public within six (6) months of employment.
EXPERIENCE AND TRAINING GUIDELINES: - :Any combination of experience and training that would likely provide the required knowledge and abilities if qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
One (1) year of responsible clerical or secretarial experience is required.
Training::
Equivalent to the completion of the twelfth grade. Additional specialized training in administration, secretarial science, etc., is desirable.
:Deputy Court Clerk - Municipal Court Posting #23-52.:
CITY OF PORT ARTHUR:
Attn: Hiring Manager
P.O. Box: 1089:
Port Arthur, Texas 77641-1089:
(EEO/AA/V/F/RC/H)
The City of Port Arthur is an Equal Employment Opportunity Employer:
Attn: Hiring Manager
P.O. Box: 1089:
Port Arthur, Texas 77641-1089:
(EEO/AA/V/F/RC/H)
The City of Port Arthur is an Equal Employment Opportunity Employer:
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