Payroll Assistant

Under supervision, performs a variety of technical tasks associated with processing the City's payroll services, processes employee records and checks, and provides various accounting and payroll reports and related documentation.  Exercises no supervision.Examples of duties may include, but are not limited to, the following:

• Assists with the preparation and processing of timesheets in accordance with established guidelines;
• Receives, researches, evaluates, and inputs payroll changes into applicable computer system;
• Identifies erroneous information and contact appropriate individual(s) to obtain correct information;
• Balances, reconciles, and processes payroll which includes payroll taxes, insurance deductions, union dues, direct deposits, W-4s, adjustments, and/or other related information;
• Assists with preparation of federal and state payroll tax payments and ensures compliance with federal, state and city regulations and procedures;
• Assists with processing of employee garnishments, wage verifications, and other third party requests;
• Prepares and submits payments related to the payroll process including reporting to CalPERS, child support, credit union, and deferred compensation;
• Researches, responds, and resolves various  employee inquiries, concerns, and/or complaints;
• Prepares and distributes paystubs to employees;
• Makes suggestions for process improvements; and
• Performs related duties and responsibilities as assigned.

Experience:

• One year of progressively responsible experience in payroll, tax and insurance deductions and employee customer service;
• Experience in municipal payroll operations and/or experience with CalPERS is desirable.

Education: 

• High School diploma or equivalent;
• Some college units in accounting or a related field. For units obtained outside of the U.S., an official equivalency is required.

License or Certificate: 

• Possession of, or the ability to obtain, a valid California Driver’s License at the time of appointment.

Special Requirements:
Essential functions and duties require the following physical abilities and work environment:

• Ability to work in a standard office environment; ability to travel to different sites and locations;
• Regularly required to talk or hear.  Required to sit, stand, walk, use hands to finger, handle or feel; and reach with hands and arms.
• Occasionally required to climb or balance; and stoop, kneel, crouch or crawl. 
• The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

 

Candidates must clearly demonstrate through their application material that they meet the minimum qualifications of the position. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the positions may consist of any combination of written, performance, and oral exams to evaluate the applicant's skills, training, and experience for the position. 

The employment application must be completed and submitted online.  Applicants must list current and past work experience.  Do not indicate “See Resume”. 

Proof of education such as but not limited to, university/college transcripts and degrees must be submitted online with your application.  Applicants are responsible for attaching proof of education, certification, and/or license to each position for which they apply.  

The following documents are required for this position:
1. Unofficial transcripts from an accredited college or university verifying completion of some college units in accounting, or a related field.  

An applicant with college level coursework obtained outside the United States must have education records evaluated by a credentials evaluation service. This evaluation must be submitted by the application deadline.

Failure to provide all required documents will result in elimination from the selection process.

Please note, the City of Redlands’ preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders.

The successful candidate will be required to undergo a reference/background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which may include a drug/alcohol screening depending upon job classification).  The City of Redlands utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.

For questions regarding this recruitment, please contact Julie Maher at jmaher@cityofredlands.org

Salary : $48,906 - $62,453