What are the responsibilities and job description for the Police Records Specialist position at City of Reedley?
The Police Department is recruiting for one (1) full-time Police Records Specialist position.
This position is in the Police Department and works under the immediate supervision of the Police Records and Communications Supervisor. This position is in the RPOA Bargaining Unit and subject to the terms and conditions of employment as specified in the RPOA Memorandum of Understanding (MOU) and the City's Personnel Policies & Procedures Manual. Please review the job description below for employment requirements.
This position is in the Police Department and works under the immediate supervision of the Police Records and Communications Supervisor. This position is in the RPOA Bargaining Unit and subject to the terms and conditions of employment as specified in the RPOA Memorandum of Understanding (MOU) and the City's Personnel Policies & Procedures Manual. Please review the job description below for employment requirements.
Applicants must apply online at: https://www.governmentjobs.com/careers/reedley
No paper applications will be accepted. The successful candidate will be required to undergo additional background clearance checks before the hiring process is complete.
For more information about this position, please read the attached flyer or you may contact Nataly Juarez at (559) 637-4200 ext 246.
E.O.E.
DEFINITION
Under general supervision, to perform responsible, specialized clerical and computer data entry work in the preparation and maintenance of police records, criminal information, reports, and documents.
SUPERVISION EXERCISED
Exercises no supervision, however, may exercise technical and/or functional direction over assigned staff.
EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES
- Screen telephone calls; retrieve and transfer emergency telephone calls.
- Perform a variety of specialized record keeping and clerical duties necessary for the Police Department; enter data into computer from forms, verbal direction, felony and misdemeanor complaints, forms, and reports; duplicate and distribute materials to departments.
- Maintain complex department records and files; maintain and operate recordkeeping machines specific to the police department.
- Receive, sort, and distribute incoming mail.
- Observe and monitor the public at the counter; respond to questions and routine requests for information; collect monies for public requests for reports and services.
- Assist dispatch personnel in emergency situations as necessary by gathering and relaying pertinent information.
- Purge records from physical files and computer database.
- Respond to officers' request for information.
- Write dispositions and transmit records; assemble materials for court upon request; collate and bind materials.
- Assist in training records personnel in the performance of assigned duties.
- May perform matron duties as required.
OTHER JOB RELATED DUTIES
- Perform related duties and responsibilities as assigned .
JOB RELATED AND ESSENTIAL QUALIFICATIONS
Knowledge of:
- Modern office procedures, methods, and computer equipment.
- Techniques used in public relations.
- Basic mathematical procedures.
- English usage, spelling, vocabulary, grammar, and punctuation.
Skill to:
- Operate modern office equipment including computer equipment.
- Type and enter data at a speed necessary for successful job performance.
Ability to:
- Learn, interpret, and apply the policies, procedures, laws, codes, and regulations pertaining to assigned programs and functions.
- Learn police terminology and law enforcement codes.
- Prepare and maintain accurate and complete records.
- Prepare clear and concise reports.
- Handle multiple tasks with frequent interruption.
- Perform accurate mathematical computations.
- Meet and deal tactfully and effectively with the public.
- Interact effectively and sensitively with individuals from diverse backgrounds.
- Respond to requests and inquiries from the general public.
- Maintain confidentiality of sensitive information and data.
- Assist dispatch personnel in emergency situations as necessary by gathering and relaying pertinent information.
- Understand and follow oral and written instructions.
- Communicate clearly and concisely, both orally and in writing.
- Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
Experience and Training Guidelines:
Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be:
Experience:
- Two years of responsible general office clerical work experience; previous experience in a law enforcement office is desirable.
Training:
- Equivalent to the completion of the twelfth grade.
- Possession of, or ability to obtain, an appropriate, valid California driver's license.
Special Requirements:
Employees performing the essential duties of this position are required to utilize the physical skills and work in environment(s) as noted below:
Physical Abilities:
Employees must be able to maintain physical condition necessary for sitting, walking and standing for extended periods of time. Employees must be able to talk and hear, in person and by telephone, operate standard office equipment and have the ability to lift and move records documents weighing up to 20 pounds.
Continuous: walking, standing.
Frequent: sitting, standing, walking, reaching with arms and hands, crouching, smelling, kneeling, stooping, talking, handling, fingering, data entry, keyboarding, repetitive hand/arm movement, climbing, balancing, lifting, carrying, bending, and squatting.
Occasional: pushing and pulling, twisting at waist, upward and downward flexion of neck, side-to-side turning of neck; lifting of objects weighing up to 75 lbs. form below waist level to above shoulder level, with or without assistance; lifting objects weighing from 76 – 100 lbs. from below waist level to shoulder level, with or without assistance; transporting of objects weighing up to 25 lbs. for distances up to 300 yards, with or without assistance; transporting of objects 26 – 50 lbs. for distances up to 100 feet, with or without assistance; transporting objects weighing 51 – 100 lbs. for distances up to 50 feet, with or without assistances; transporting objects weighing over 100 lbs. for distance up to 50 feet with assistance; hand strength and manual dexterity to grasp and manipulate tools, parts and supplies; fine finger dexterity to operate computer and equipment.
Infrequent: crawling, lifting of objects weighing over 100 lbs. below and at waist level, with or without assistance.
Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens, printed documents, meter-reading equipment, dials, and gauges and to operate vehicles and equipment; color vision acuity.
Hearing: Hear in the normal audio range with or without correction.
Environment: Employee works indoors in a computerized office environment, in direct contact with personnel and the public, with high volume of work and firm deadlines. May be required to travel away from the office to assist in field duties and/or attend trainings or meetings. Exposure to noise, heat and vibration of equipment; mechanical and electrical hazards of operating equipment; fumes and odors of sewage, chemicals, and gases; explosive materials/environments; confined spaces; toxic substances such as chemicals, cleaners, solvents, and gases; all types of weather and temperature conditions; health hazards such as bacteria and viruses; traffic hazards. Work and/or walk for long periods of time on various types of surfaces including slippery or uneven surfaces and rough terrain.
Employees performing the essential duties of this position are required to utilize the physical skills and work in environment(s) as noted below:
Physical Abilities:
Employees must be able to maintain physical condition necessary for sitting, walking and standing for extended periods of time. Employees must be able to talk and hear, in person and by telephone, operate standard office equipment and have the ability to lift and move records documents weighing up to 20 pounds.
Continuous: walking, standing.
Frequent: sitting, standing, walking, reaching with arms and hands, crouching, smelling, kneeling, stooping, talking, handling, fingering, data entry, keyboarding, repetitive hand/arm movement, climbing, balancing, lifting, carrying, bending, and squatting.
Occasional: pushing and pulling, twisting at waist, upward and downward flexion of neck, side-to-side turning of neck; lifting of objects weighing up to 75 lbs. form below waist level to above shoulder level, with or without assistance; lifting objects weighing from 76 – 100 lbs. from below waist level to shoulder level, with or without assistance; transporting of objects weighing up to 25 lbs. for distances up to 300 yards, with or without assistance; transporting of objects 26 – 50 lbs. for distances up to 100 feet, with or without assistance; transporting objects weighing 51 – 100 lbs. for distances up to 50 feet, with or without assistances; transporting objects weighing over 100 lbs. for distance up to 50 feet with assistance; hand strength and manual dexterity to grasp and manipulate tools, parts and supplies; fine finger dexterity to operate computer and equipment.
Infrequent: crawling, lifting of objects weighing over 100 lbs. below and at waist level, with or without assistance.
Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens, printed documents, meter-reading equipment, dials, and gauges and to operate vehicles and equipment; color vision acuity.
Hearing: Hear in the normal audio range with or without correction.
Environment: Employee works indoors in a computerized office environment, in direct contact with personnel and the public, with high volume of work and firm deadlines. May be required to travel away from the office to assist in field duties and/or attend trainings or meetings. Exposure to noise, heat and vibration of equipment; mechanical and electrical hazards of operating equipment; fumes and odors of sewage, chemicals, and gases; explosive materials/environments; confined spaces; toxic substances such as chemicals, cleaners, solvents, and gases; all types of weather and temperature conditions; health hazards such as bacteria and viruses; traffic hazards. Work and/or walk for long periods of time on various types of surfaces including slippery or uneven surfaces and rough terrain.
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