Accounting Assistant

Description

Examples of Essential Functions

• Perform a variety of responsible clerical and routine technical accounting duties in support of assigned accounting system, function, or program area including in the areas of accounts payable and receivable, and sewer billing.
• Prepare, maintain, and/or verify a variety of accounting, financial, and statistical records, ledgers, logs, and files; gather, assemble, tabulate, enter, check, verify, balance, adjust, record, and file financial data; code data according to prescribed accounting procedures; review information to ensure accurate reporting; resolve discrepancies; establish and maintain various files and records.
• Assist in the preparation of financial, accounting, and statistical statements, analyses, documents, and reports; gather and organize data to assist staff in the preparation of reports and recommendations; prepare routine financial, accounting, budgetary, and statistical studies and reports.
• Balance and reconcile various statements and accounts; analyze accounts to determine accuracy of records; research, compile, and prepare reports for higher level staff as requested.
• Receive, code, and balance invoices for payment; enter invoice data into computer; balance invoices to accounts payable; prepare and issue checks to vendors; run and verify warrant reports.
• Create new sewer accounts from certificate of occupancy lists and other sources; enter information into computer; enter meter reading, adjust accounts, and send bills as required.
• Collect and verify sewer payments; balance and post sewer use fees; process payment stubs and enter payment information into computer; run penalty and billing programs for sewer use fees; process sewer lien releases.
• Audit and balance sewer payments to accounts receivable records; initiate adjustments to the general ledger; correct payment entries as required to balance.
• Process refunds and adjustments for sewer accounts; process returned checks for collection.
• Receive requisitions; process and verify purchase orders, invoices and packing slips; research discrepancies and unauthorized purchases.
• Process travel and training requests and expense forms.
• Answer questions and provide information and assistance to other staff and the general public in a courteous manner; interpret and explain City ordinance or administrative policies; provide information within the area of assignment; resolve complaints in an efficient and timely manner.
• Utilize various computer programs and applications; enter and maintain data; generate reports from a database or in-house system; create spreadsheets and generate reports using spreadsheet software; create documents using word processing software.
• Perform general clerical duties; answer, screen and route telephone calls; respond to sewer billing customers at the central cashiering division; open, sort and distribute mail.
• Provide back up support for other clerical accounting functions as required.
• Perform related duties as required.

Minimum Qualifications

The following minimum qualifications are required to be met at the time of application.

Combinations of relevant work experience and education that are equivalent to the following are acceptable.*

Education:

• High school diploma or equivalent

• Two years of responsible clerical accounting experience involving the maintenance and posting of accounting, financial, and/or statistical records.

• Two years (60 semester/90 quarter hours) or more of college level course work in Accounting or Business Administration will substitute for one year of the required relevant work experience.

Supplemental Information

• Responses to your T&E questions should be consistent with the information given in your application details. Answers are subject to verification.
• Failure to complete all of the questions or incomplete responses will result in a lower score; therefore, it is advantageous for you to provide a full and complete response to each supplemental question.
• In order to receive credit for education or training, you must attach copies of your transcripts, diploma, or relevant certificates to your online application.
• Resumes or questionnaires uploaded as attachments to the application will not be accepted in lieu of completing each question online.
• "See Resume" or "See above," etc., are not qualifying responses and will not be considered.
• Changes or corrections to your responses cannot be made once your application packet has been submitted.
• TIP: It may be more efficient to develop your responses in a word processing document and then paste them into the online questionnaire to be submitted.

Please use this Health and Welfare Benefit Link to learn more about the City of Reno's great employee benefit plans and wellness programs.