Grants Manager

Thank you for your interest in our GRANTS MANAGER position. 

 

The City of Selma is a vibrant and steadily growing community with a population of nearly 25,000 and is situated in the heart of California’s Central Valley.  The City provides a full-range of services to our citizens.  We are building Selma into a place of Prosperity, Unity and Strength.

To be considered for this outstanding career opportunity applicants must submit an application with detailed information in each section of the application: Education, Work Experience, Certificates and Licenses, and Skills.  Resumes may be attached but will not be accepted in lieu of a complete, detailed application.

 

After recruitment closes and review of all application submittals is complete, you will be notified if you meet the minimum qualifications for the position and are selected to advance to the testing and interview phase.

PURPOSE: 
Perform highly responsible research and analysis on a wide range of management, administrative, and other organization issues in support of the planning and execution of City goals and objectives to determine how these can be supported through grants.  Prepare grant proposals and supporting documents.  Develop recommendations and oversee consideration of grant matters. Maintain administrative and fiscal records; coordinates grant programs. Fosters cooperative working relationships among City departments and acts as liaison with various community, public, and regulatory agencies.  Ensures that the City is adhering to all Grant agreements.
 
SUPERVISION RECEIVED AND EXERCISED: 
Receives general supervision from the City Manager or other management staff as assigned.
 
CLASS CHARACTERISTICS:
This is a single position class that performs the full range of grants administration duties. Responsibilities include research, application preparation and organization, grant funding and reporting, expenditure monitoring and grant funds disbursement. Incumbents serve as a resource for grants administration analyses and studies. This class is distinguished from other administrative support classifications by its complexity and specialized knowledge required in regards to grants programs and overall city management/administration.
 
ESSENTIAL FUNCTIONS STATEMENT: Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees may perform the essential functions of the job.
 
Essential Functions (Illustrative Only): 

• Plan, develop and implement the City’s grant program.
• Coordinate and perform grants administration and reporting, including researching and evaluating grant funding opportunities relative to City policies
• Analyze, review, and ensure compliance of proposals and grant budgets with policies, regulations, funding agency requirements, and protocols and procedures; facilitates documentation requirements.
• Develop and maintain specialized databases and systems for recording and tracking grant proposals, awards, and related statistical information.
• Collect, compile, and analyze information from various sources on a variety of specialized topics related to assigned projects.
• Prepare comprehensive technical records and reports to present and interpret data, identifies alternatives, and makes and justifies recommendations.
• Advise and guide Grant Writer Consultants on the application of grant funding policies, regulations, and procedures.   
• Services as liaison with grant funding organizations pertaining to grant submissions and future funding.
• Provides information and assistance to the Grant Writer Consultants regarding research of funding opportunities.
• Receives and responds to questions relating to assigned areas of responsibility.
• Oversee and participate in special projects and programs, as directed by the City Manager.   
• Prepare and monitor assigned departmental budget.
• Develop presentations related to Grant program activities and services.
• Analyze State and Federal legislation.  Coordinate, update and implement the City’s legislative platform.        
• Coordinate with legal counsel on the development and preparation of agreements and leases.
• Maintain files, databases and records related to grant programs.
• Prepares a variety of written reports, memoranda, and correspondence.
• Prepare requests for proposals (RFP) and participates in the selection and oversight.
• Represent the City in meetings with members of other public and private organizations, community groups, and the public.  
• Perform periodic program evaluation and auditing.
• Provide financial analysis and tracking of grant funds.
• Provide periodic grant progress reports.
• Attend meetings, conferences, workshops, and training sessions to remain current on grant funding policies, regulations, and procedures.  Prepare reports of changes to management and provides recommendations on implementation and impact of changes. 
• May assist other staff as needed and with overflow work as assigned 

 
QUALIFICATIONS / REQUIREMENTS: 
Knowledge of: 

• Local government organization and functions
• Principles, practices and procedures of budgeting, funding sources, and grant funds disbursement.
• Project management, analytical processes, and report preparation techniques; municipal programs such as grant administration, finance, budgeting, and other related governmental programs, policies, and procedures.
• Principles and practices of public administration as applied to operational units and program administration.
• Research and reporting methods, techniques, and procedures.
• Sources of information related to a broad range of municipal programs, services, and administration.  
• Applicable Federal, State, and local laws, codes, and regulations.
• Recordkeeping principles and procedures.
• Techniques to effectively represent the City in contacts with government agencies, community groups, and various business, professional, regulatory, and legislative organizations.

 
Ability to: 

• Develop goals, objectives, policies, procedures, and work standards for grant administration.
• Coordinate and oversee budgeting and fiscal reporting activities as they relate to grants administration.
• Research and identify grant opportunities.
• Coordinate and manage grants application submittals and approvals.
• Report and document grant management and develop compliance reports.
• Ensure compliance with complex Federal State, and local laws, codes, regulations, policies, and procedures.
• Analyze, interpret summarize and present administrative and technical information and data in an effective manner.
• Prepare clear and effective financial, statistical, narrative, informational and educational reports.
• Make accurate arithmetic, financial and statistical computations.
• Analyze a situation and identify pertinent problems/issues, conduct research to gather relevant information, evaluate alternatives, make sound recommendations, and prepare effective technical reports.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner.  Organize own work, set priorities, and meet critical time deadlines. 
• Report and document grant management.  Develop compliance reports.
• Operate computer equipment and software applications related to Grants and grant writing.  
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

REQUIREMENTS: 
Education and Experience: Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying.  A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in urban planning, public policy, public or business administration, finance or a related field and three (3) years of municipal government experience, including grant writing and management.
 
Licenses and Certifications: 

• Possession of, or ability to obtain, a valid Class C California driver’s license.

 
ADDITIONAL INFORMATION: 
Physical Demands:
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification, although standing in work areas and walking between work areas may be required.  Finger dexterity is needed to access, enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment.  Positions in in this classification may occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.   Positions in this classification frequently lift and carry reports and records that typically weigh less than 20 pounds.
 
Environmental Elements: 
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Salary : $61,704 - $78,002