Human Resources Assistant

Responsible for administrative tasks and services to support effective and efficient operations withing the Human Resources department. Work is performed under the supervision of the Assistant Personnel Director.  No supervision is exercised over other employees.

• Maintains accurate and up-to-date HR files, records, and documentation (both electronic and paper)
• Tracks and documents yearly policy sign-offs. 
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filled appropriately. 
• Assists with record retention and tracking of all HR related documents. 
• Serves as contact for HR related questions from applicants and employees. 
• Serves as backup to the SR HR Generalist for employee onboarding. 
• Provides clerical support to the HR department
• Processes payments of all bills relative to the office. 
• Maintains office supplies inventory, including ordering and supply management.
• Processes and disburses vendor contracts and all corresponding documentation, including contract files; balanced draw down cards; invoices submitted for payment.
• Prepares contract amendments as required.
• Attends local recruiting events as needed.
• Performs related duties as required 

• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn HRIS and talent management systems.
• Working knowledge of the statistics and research methods as applied to human resources work.
• Working knowledge of the principles, practices, and techniques of modern human resources administration.
• Ability to establish and maintain effective working relationships with employees, department heads and other municipal officials.

• Bachelor’s degree from an accredited college or university with major course work in business administration or a related field; OR, any equivalent combination of four (4) years.

Salary : $48,115