Community Events Coordinator (Part-Time)

The City of Upper Arlington is an equal opportunity employer, striving to foster an equitable and inclusive work environment.

ESSENTIAL FUNCTIONS: For purposes of 42 USC 12101:

1. Assist Arts Manager and Recreation Supervisors in planning and organizing community festivals and events; researching and communicating with all event vendors; managing contracts; developing site plans; coordinating with sound and stage production and performers; maintaining proper documentation; event setup and teardown.

2. Leads event volunteer recruitment, training, and retention for the Department; supervises volunteers on event days.

3. Coordinates department marketing and communication efforts in collaboration with Department and Community Affairs Division; compiles content for e-newsletters, social media and other marketing platforms and materials.

4. Assists in coordinating art exhibits; manages exhibits including installation and tear-down; assists Arts Manager and artists to design and display exhibits; maintaining cleanliness and proper display or exhibits; compiles content for gallery guide and signage; promotes exhibits; facilitates gallery receptions.

5. Assists in the planning and implementation of goals and objectives as provided through City, Department and Division guiding documents (comprehensive plans, master plans, etc.)

6. Provides support to the Department and Arts Manager; manages event supply inventory; provides administrative support; picks up and delivers items as required; creates and writes letters, memos, invoices, name tags, signage, calendar information, website information, social media postings, exhibition invitations, and other written materials adhering to the Department’s graphic standards.

7. Coordinates projects with a variety of individuals, commissioners, volunteers, community members, vendors, artists, and staff from other departments; attends and contributes to meetings, shares ideas and represents the Department as appropriate.

8. Assists with the City’s special event permit application and approval process.

9. Maintains licenses and certifications as required, if any.
10. Demonstrates regular and predictable attendance.
11. Meets all job safety requirements and all applicable OSHA safety standards that pertain to essential functions.

OTHER DUTIES AND RESPONSIBILITIES:

     12. Performs other duties as required. (5%)

KNOWLEDGE, SKILLS, AND ABILITIES: (* indicates developed after employment).

Knowledge of:  *City, Department, and Division goals and objectives; *City, Department, and Division policies and procedures; *personnel rules and regulations; best practices in diversity, equity and inclusion practices, strategies, systems, and policies as it relates to area of work; event planning and management; team leadership and coordination; Arts and Culture; risk management; recreation trends and best practices; workplace safety; inventory; public relations; community resources and services; office management; project management; computer applications; English grammar and spelling. 

Skill in:  computer operation; use of modern office equipment; problem-solving; creativity and innovation. 

Ability to:  carry out detailed but basic written or oral instructions; interpret a variety of instructions in written, oral, picture, or schedule form; deal with problems involving several variables within familiar context; compile and prepare reports; instruct others; respond to routine inquiries from public and/or officials; communicate effectively; understand a variety of written and/or verbal communications; develop and maintain effective working relationships; resolve complaints; cooperate with coworkers; travel to and gain access to work site.