Prosecuting Attorney Assistant

JOB
This position provides legal administrative support to the City of Webster Groves Prosecuting Attorneys, including preparing and processing legal documents and schedules; performing preparatory work for trials, hearings and administrative proceedings; and provides courteous and efficient office support and customer service. An ideal candidate would have an associates degree in a paralegal or criminal justice field, two (2) or more years’ work experience in a legal setting, and the ability to pass a criminal background check. An equivalent combination of experience and training may be considered by the City with higher education. This position is part-time, scheduled for 28 hours a week.

EXAMPLE OF DUTIES
Retrieves citations from the Police Department to process such documents in accordance with the Municipal Prosecutor’s policies.Establishes case files, creates files for trial, and contacts individuals for Court appearances, schedules hearing, trial dates and times.Attends court hearings, as assigned.Communicates and schedules with the Courts, dates and times of Court hearings.Organizes and manages case files; organizes pleadings, discovery, research and correspondence; prepares lists, exhibits, schedules and other information for Court proceedings.Maintains scheduling calendars and reminder system for appointments, meetings, Court proceedings and deadlines for department attorneys.Sorts, copies, and distributes a variety of correspondence, deliveries, and mail; opens, logs, and routes office mail; retrieves, delivers, and sends faxes. Composes routine correspondence; proofreads and edits documents; enters, scans, updates, and maintains information in spreadsheets, databases, and reports. Maintains electronic and paper filing and record systems to provide easy access to records and information; provides retention of records as required. Updates and maintains department electronic and paper files, databases, records, plans, lists and other related documents. Performs records management duties to ensure statutory timelines are met for all cases.Updates legal resources with supplements and replacement pages.Sorts, indexes and files correspondence, legal documents, memoranda, reports, minutes.Drafts legal documents for review, as assigned.Provides other administrative support, as requested.Knowledge, skill, and ability to understand and use legal terminology, legal format, and processes. Knowledge of standard and legal office practices, procedures, and clerical techniques.Basic knowledge of Missouri Statutes with the ability to recognize statutory, procedural and format changes.Skill to take notes or dictation and accurately incorporate essential details in preparing legal documents. Ability and skill to prepare Court documents in a timely and accurate and error free manner. Ability to perform detailed work accurately and independently in compliance with stringent time limits requiring minimal direction and supervision.Ability to maintain accurate and legible notes.Ability to establish and maintain accurate records of assigned activities and operations.Ability to understand and implement local court rules, local policies and procedures, written or oral instructions, general correspondence or directions.Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.Ability to think quickly, maintain self-control, and adapt to stressful situations.Knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software.Knowledge of computer software consistent for this position.Ability to perform mathematical calculations required of this position.Ability to communicate clearly, concisely, calmly and effectively in English in both written and verbal form. Skill in researching and understanding complex written materials.Ability to prepare and maintain accurate and concise records and reports.Ability to apply sound judgment and discretion in performing duties, resolving problems, and interpreting policies and regulations.Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing.Ability to handle sensitive interpersonal situations calmly and tactfully.Ability to maintain professionalism at all times.Ability to maintain effective working relationships with individuals within and outside the organization.Ability to maintain confidentiality and discretion regarding confidential and sensitive files, reports, materials and conversations in compliance with applicable State and Federal statutes and regulations.Ability to work the allocated hours of the position and respond after hours as needed.Other duties as assigned.

SUPPLEMENTAL INFORMATION
This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.Work has standard vision requirements.Vocal communication is required for expressing or exchanging ideas by means of the spoken word.Hearing is required to perceive information at normal spoken word levels.Work requires preparing and analyzing written or computer data and observing general surroundings and activities.Work has no exposure to environmental conditions.Work is generally in a moderately noisy office setting (e.g. business office, light traffic).