What are the responsibilities and job description for the Office Manager position at City Staffing?
This is a direct hire position in Chicago, IL.
Duration: Direct Hire
Location: Onsite in Downtown Chicago, IL
Schedule: Monday - Friday | 8:30am - 5:00pm
Compensation: $80,000 - $90,000 salary, plus benefits
Our client, a Chicago-based consulting firm in the aviation industry, is seeking an Office Manager to provide professional administrative support to key members of their executive team. Ideal candidates should have 5 years of admin experience and be comfortable working relatively independently.
RESPONSIBILITIES:
Calendar/Travel Management
- Manage the calendar for one executive, including scheduling appointments, meetings, and handling email exchanges
- Handle all travel bookings, including flights, accommodations, and transportation for the executive and other team members as needed
Office Supply Management & General Office Functions
- Oversee office supplies and ensure that all general office functions are running smoothly
- Set up and manage conference registrations, including coordination and logistical support
- Utilize strong MS Office skills (Word, PowerPoint, Excel) to create and manage documents, presentations, and spreadsheets
Assist with Drafting Projects
- Complete administrative forms for competitive bids, ensuring accuracy and timeliness
- Compose and proofread letters and other correspondence, ensuring solid grammar and professional tone
Supervision/Onboarding
- Supervise the receptionist and administrative staff, providing guidance and support to ensure efficient office operations
- Assist with the onboarding process for new employees, including preparing onboarding materials and facilitating orientation sessions
Purchasing/Bookkeeping
- Place office supply orders as needed and manage associated vendor relationships
- Perform light bookkeeping duties, including basic financial record keeping and reporting.
QUALIFICATIONS:
- Bachelor's Degree preferred
- 5 years’ experience in an administrative role; some experience supporting executives preferred
- Strong organizational and multitasking skills
- Able to work independently and take initiative without constant, direct supervision
- Ability to supervise and manage administrative staff
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel)
- Basic bookkeeping knowledge
- Ability to supervise and manage administrative staff
- Detail-oriented with strong problem-solving abilities
- Ability to handle confidential information with discretion
- Comfortable with technology and willing to learn new software and tools
City Staffing is committed to diversity, equity, and inclusion (DEI) in all aspects of our business. As a women-owned and operated business, WBE certified, we recognize the importance of creating an inclusive and welcoming work environment for all individuals regardless of age, race, creed, color, national origin, sex, ability, marital status, gender identity and/or expression, or sexual orientation.
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Salary : $80,000 - $90,000
