1st Deputy Treasurer

Clark County Wisconsin

Position Description

Job Title: 1st Deputy Treasurer

Department: Treasurer Office/Real Property Lister

Reports To: Clark County Treasurer

Pay Schedule: L

FLSA Status: Hourly
EEOC Job Code: 1402

EEOC Function: 1

Purpose of Position:

The Deputy Treasurer assists the Clark County Treasurer in receiving payment to the county, collect and disburse taxes, maintain assessment records and perform the duties of the Treasurer in his/her absence.

Minimum Training and Experience Required to Perform Essential Job Functions

A high school diploma or equivalent and two years of vocational school or specialized certifications in bookkeeping/office practice or related field is required. A minimum of one-year previous experience in bookkeeping and cash handling is also required. Legal description experience not required but preferred. A combination of education and experience will also be taken into consideration.

Essential Duties and Responsibilities

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive.

Other duties may be required and assigned.

• Serve the public (taxpayers, attorneys, surveyors, abstractors, etc.) in a courteous, friendly and professional manner.
• Provide information to the public, municipals and other officials regarding tax payments and assessments
• Accurate & Timely Receipting of all money collected for Clark County.
• Make sure all monies collected each day are properly receipted and ready for deposit the following day.
• Get appropriate information from other departments as to their account numbers for money received.
• Assist Treasurer & Tax Lister in making accurate & Timely changes to the Tax Assessment Rolls.
• Make sure appropriate changes are made from documents recorded by ROD.
• Reconcile checks, bank statements, journal entries and ledgers and keep accurate spreadsheet of unpaid taxes and special charges.
• Verify and print voucher and payroll checks.
• Assist with checking mill rate sheets and tax bill preparation as needed.
• Process tax payments and do settlements with municipalities
• Assist with entering payments received by municipalities and balance them.
• Verify assessment roll changes and transfers for accuracy
• Collect delinquent tax bills, up to and including the Tax Deed process.
• Process tax deed on delinquent property by conducting research on tax delinquent parcels and distribute official legal notification
• Research properties and issue tax deed applications.

Clark County Position Description

1st Deputy Treasurer

Revised 10/21/2019

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• Work with taxpayers, mortgage holders, etc. in getting taxes paid before tax deed.
• Keep track of unpaid special charges and do vouchers for payments received each month.
• Keep track of unpaid tax certificates and payments each month.
• Print and verify payroll and voucher checks as issued by Finance Dept.
• Assist municipal clerks and treasurers with questions they may have.
• Performs the County Treasurer’s duties in her absence.

OTHER SKILLS AND ABILITIES

Computer and Office Equipment

• Ability to operate a variety of office equipment including personal computer, digital telephone, fax machine, calculator, copy machine, printers, etc.
• Must be proficient in Microsoft Office programs and ability to use the Outlook, Word and Excel functions.
• The ability to use department computer software including creating, downloading and uploading files to and from the AS400.

Mathematical Ability

• Ability to calculate figures and amounts such as interest, proportions, percentages, area, circumference, and acres. Ability to apply concepts of basic algebra and geometry.
• Knowledge of accounting and banking practices needed to reconcile complex bank statements.

Language Ability, Interpersonal Communication Skills, and Other Knowledge and Skills

• Ability to read and interpret documents such as deeds and other legal documents, maps and procedure manuals.
• Ability to write routine reports and correspondence. Ability to speak effectively to taxpayers, attorneys, title companies and others who contact this office.
• Knowledge of general county government functions, real and personal property tax assessment procedures, office policies and procedures, business English grammar and spelling, general government accounting principles, tax delinquent and tax deed policies and procedures.

Reasoning Ability

• Ability to apply common sense to diversified work of a technical and statistical nature requiring the use of good judgment, independent thinking and interpretation of facts.
• Ability to deal with problems effectively.
• Accuracy and attention to detail is extremely important.
• Ability to plan, prioritize and manage time to meet deadlines.
• Ability to recognize a potential problem and find a solution.

Environmental Adaptability

• Ability to work effectively and independently in an office environment.
• Ability to represent the office in a diplomatic, knowledgeable and courteous manner
• Skill in handling irate customers.
• Ability to effectively and accurately compile, analyze, record and assemble data.
• Knowledge of accounting and banking practices.

Clark County Position Description

1st Deputy Treasurer

Revised 10/21/2019

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• Knowledge of the real estate assessment and taxation process.
• Knowledge of Microsoft Word, Microsoft Xcel and financial software.
• Ability to read and interpret legal descriptions/documents pertaining to real estate.
• Ability to work and communicate effectively with the public, staff, municipal clerks and treasurers.
• Ability to plan, prioritize and manage time in order to meet deadlines.
• Ability to recognize a potential problem and find a solution.
• Ability to pay attention to detail.
• Ability to represent the office in a diplomatic, knowledgeable, and courteous manner.
• Ability to deal with angry customers.
• Ability to perform the duties of the County Treasurer in her/his absence.

Clark County Position Description

1st Deputy Treasurer

Revised 10/21/2019

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CONDITIONS OF EMPLOYMENT

Minimum Physical and Mental Abilities Required to Perform Essential Job Functions

To perform this job successfully, an individual must be able to perform each essential duty satisfactory. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Never Occas. Freq. Contin. Never Occas. Freq. Contin.

(0%) ≤44% of 45-66% of 67-100% (0%) ≤44% of time 45-66% of 67-100% time time of time time of time

LIFT/CARRY EQUIPMENT USE & OPERATION

1 – 10 lbs. x Motor Vehicles x

11 – 20 lbs. x Operate Foot Petals x

21 – 50 lbs. x

51 – 75 lbs. x WORK WITH/NEAR

76 – 100 lbs. x Machinery x

Electricity x

PUSH/PULL Power Tools x

1 – 10 lbs. x Impact Tools x

11 – 20 lbs. x Chemicals x

21 – 50 lbs. x Fumes x

51 – 75 lbs. x Height x

76 – 100 lbs. x

ENVIRONMENT

MOVEMENT Indoors x

Bend/Stoop/Twist x Outdoors x

Crouch/Squat x Extreme Heat x

Kneel/Crawl x Extreme Cold x

Reach above shoulders x Dusty x

Reach below shoulders x Excessive Noise x

Repetitive Arm Use x Other (explain)

Repetitive Wrist Use x

Repetitive Hand Use x

Grasping x ENDURANCE

Squeezing x Task Hours at one time Total Hours in 8 Hour Day

Climb Stairs/Ladder x Sit 2 7

Uneven Walking Surface x Stand 0 1

Even Walking Surface x Walk 0 0

VISION REQUIREMENTS ADDITIONAL CONSIDERATONS (Including clarification of any of the above)

Depth Perception

Less than 20 inches x

Color Vision x

Peripheral Vision

Clark County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the

County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.

By signing below, I certify that I have read the above information and am able to perform the essential job functions as it pertains to this position.

____ _________________________________

Employee’s Signature Supervisor’s Signature

____ _________________________________

Date Date

Clark County Position Description

1st Deputy Treasurer

Revised 10/21/2019

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1st Deputy Treasurer
CLARK COUNTY

Overview/Purpose of Position:
The Deputy Treasurer assists the Clark County Treasurer in receiving payment to the county, collect and disburse taxes, maintain assessment records and perform the duties of the Treasurer in his/her absence.

Requirements:

A high school diploma or equivalent and two years of vocational school or specialized certifications in bookkeeping/office practice or related field is required. A minimum of one-year previous experience in bookkeeping and cash handling is also required. Legal description experience not required but preferred. A combination of education and experience will also be taken into consideration.

Benefits:

Pay range for this position is $18.39 - $23.32, based on experience and qualifications, plus a competitive benefit package.

Apply:

To apply, please submit a cover letter, resume and Clark County employment application to: Personnel Department, 517 Court Street, Room 205, Neillsville,
WI 54456 or apply online at https://www.clarkcountywi.gov/employment by 12
PM on Friday, October 13, 2023. All applications must submitted with a cover letter and resume. Incomplete applications may not be considered.

Clark County is an Equal Opportunity Employer.

Job Type: Full-time

Pay: $18.39 - $23.32 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 1 year

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person