Finance Coordinator

About us

We are professional, agile, rewarding and our goal is to Classroom Central equips teachers and students in need with the FREE educational resources needed to succeed..

Our work environment includes:

• Modern office setting
• Food provided
• Food provided
• Work-from-home days
• Growth opportunities
• Regular social events
• Casual work attire
• Relaxed atmosphere
• Flexible working hours
• Safe work environment
• Lively atmosphere
• On-the-job training

Job Summary:

Seeking an experienced bookkeeper to facilitate and manage the day-to-day financial activities of Classroom Central, a non-profit organization with an annual budget exceeding $2 million. The ideal candidate will have experience working with non-profit accounting, management of accounts payables and receivables and other financial compliance requirements.

Essential Duties and Responsibilities

The following statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties & responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. Classroom Central may change the specific job duties with or without prior notice based on the needs of the organization. The specific responsibilities of the position are:

Bookkeeping/Accounting Services

· Oversees all financial functions of the organization to ensure compliance and proper maintenance of all accounting systems

· Responsible for accounts payable, accounts receivable and ensuring accurate and timely entry of income and expenses

· Maintains QuickBooks Online general ledger and payroll systems, including integration with supporting software

· Manages petty cash account

· Work with development staff to reconcile receivables against donor database

· Records and monitors all restricted funds and expenditures

· Reconciles multiple bank, balance sheet and credit card accounts

· Reconciles payroll information in the accounting system

· Completes monthly and annual closing processes

· Assist Executive Director and Director level staff to develop the annual operating budget; input annual budget into QuickBooks Online; monitor the organizational budget to keep spending within limits

· Ensure compliance with agency policies and procedures regarding cash management, assets, endowment and agency reserves

· Develop, implement, and maintain systems and procedures that enable generation of accurate and meaningful financial reports to satisfy the needs of internal and external stakeholders

· Work with Executive Director and Finance Committee to maintain a system of internal controls to protect the assets of the organization and ensure compliance with Generally Accepted Accounting Principles

· Identify areas of management review regarding process and practice to improve efficiency and ensure compliance

Reporting

· Prepare accurate and complete monthly financial statements including Profit and Loss, Budget vs. Actual and Balance Sheet for Executive Director, Finance Committee and Board of Directors by the 10th of the following month

· Complete necessary reports and processes as required to maintain compliance (1099’s, State Sales Tax Refunds, Tax and Usage, State Solicitation Licenses, etc.)

· Prepare reports as requested by the Management Team, Finance Committee and Board of Directors

· Assist with grant reporting as needed

Audit and 990 Preparation

· Participate in annual financial audit to include document preparation and onsite report

· Prepare year-end reports, schedules and other documents required by the auditor

· Provide reports and data required for completion of audit and annual tax return filing (990)

Human Resources

· Manage bi-weekly payroll administration (currently 11 employees)

o Work with payroll provider to complete bi-weekly payments

o Track tax payments made by payroll company

o Ensure legal and regulatory compliance with all payroll activities

· Coordinate Benefits Administration

o Enroll eligible employees in benefits programs including health, vision and dental insurance as well as retirement plan

o Maintain records for all enrolled employees in each benefits plan

o Direct payroll deductions for fees associated with enrollment in various benefit packages where applicable

o Provide periodic updates at staff meeting regarding benefit packages

o Respond to employee questions regarding benefits programs

o Comply with all audit requests by insurance vendors (health insurance, workers’ compensation, property and liability, etc.)

Other

- Attends Finance Committee meetings and delivers reports as needed.

- Assists Executive Director with general tasks as needed.

- Perform other duties as assigned.

Benefits:

- Competitive salary based on experience

- Retirement savings plan with employer match

- Paid time off and holidays

There is an opportunity for this to be a shared position for those interested in Full TIme work. With Full Time status, health, dental, vision insurance are included among other benefits.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

To apply, please submit your resume and cover letter detailing your relevant experience. Only qualified candidates will be contacted for an interview.

Job Type: Part-time

Pay: $25.00 - $30.00 per hour

Expected hours: 20 – 29 per week

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• On-the-job training
• Paid time off

Experience level:

• 2 years

Schedule:

• Day shift
• No nights
• No weekends

Work setting:

• Hybrid work
• Office

Work Location: Hybrid remote in Charlotte, NC 28208