What are the responsibilities and job description for the Attendance Secretary position at Clayton Valley Charter High School?
ABOUT Clayton Valley Charter High School
Clayton Valley Charter High School (CVCHS) is a high performing charter high school in Concord, CA. The school opened in 1958 and converted to a charter school starting in the 2012-13 school year. With a strong academic reputation, CVCHS has a relentless commitment to the academic success of all students and has achieved remarkable academic growth for all subgroups of students. As a comprehensive high school, CVCHS is committed to providing students tremendous opportunities to be well-rounded, with a commitment beyond academics that includes character development, athletics, and the arts. We are focused on our vision of preparing all students for college and career readiness. Our Governing Board and Administration are united in our vision of academic rigor with relevant application to student’s current and future real-world experiences, with a commitment to empowering teachers and staff to fulfill the mission of providing the best education to our students.
ROLE SUMMARY
Under general supervision by the Principal or designee, the attendance secretary performs a variety of clerical activities while being responsible for maintaining student attendance records and data associated with the high school attendance office.
ESSENTIAL RESPONSIBILITIES
Strong verbal and written communication skills
Comfortable working on tasks of varying complexity in a demanding environment
Proactively prepare and maintain all student attendance records
Record and conduct follow-up activities on daily student absences
Receive and file notes regarding student appointments and past and pre-arranged absences. Call parents to verify notes when necessary.
Issues passes and last slips to students
Preparation of daily attendance report for teachers
Provides specific attendance data and reporting to Administrators on a frequent basis
Attend weekly attendance meetings with administrators and office manager
Answer and process incoming phone calls, emails, retrieval of voicemail messages from numerous phone lines and taking messages regarding excuse for absences, parent inquiries, etc.
Operate computer and related software to enter and retrieve absence information and parent contact information
Oversee the creation, processing, and tracking of Truancy letters/responses updating computer system and reporting
Provide information to students, staff, parents, and visitors by assisting and/or directing persons visiting the school
Participates in the work of the school office, including telephone and counter receptionist tasks
Monitor the workflow of assistant Attendance Secretary
May provide assistance to school administrators as needed
May assign, instruct and review the help of student and adult helpers
Assist during registration as requested
Perform other duties as assigned
WHAT WE ARE LOOKING FOR:
Minimum Qualifications:
Thorough knowledge of standard office practices and procedures, equipment and secretarial techniques.
Excellent attention to detail and communication skills
Excellent time management skills and the ability to easily shift priorities in a demanding and ever-changing environment
The ability to demonstrate initiative and work independently in the absence of specific instruction
The ability to interpret and apply policies and procedures
The ability to maintain a friendly demeanor while working in a busy office with extensive student/parent contact
Prefer candidate with two-plus years’ experience working in a High School attendance office
Desire working knowledge of PowerSchool and Microsoft office suite of products - Word and Excel, Outlook
Equivalency of two years of college-level coursework relating to administrative/educational field
High school diploma or equivalent; including arithmetic and statistical tabulation methods
PHYSICAL ACTIVITY REQUIREMENTS
Work Position (Percentage of Time):
Standing : 10 Walking : 30 Sitting : 60
Body Movement (Frequency):
None (0) Limited (1) Occasional (2) Frequent (3) Very Frequent (4)
Lifting (lbs): 25 Lifting: 1 Bending : 3
Pushing and/or Pulling Loads: 1 Reaching Overhead: 2 Kneeling or Squatting : 2
Climbing Stairs: 1 Climbing Ladders : 0
NON-DISCRIMINATION: Clayton Valley Charter High School does not discriminate on the basis of race, color, religion, gender, marital status, ancestry, political affiliation, age, sexual orientation, disability, medical condition, national origin, or mental or physical handicap in any of its policies or procedures related to admissions, employment, educational services, programs or activities.
Salary : $21 - $27