Head Secretary

SUMMARY OF ASSIGNMENT

Under general direction of the building principal provides secretarial/clerical, public relations, registration, and supervision of clerical and student staff and for the school to which assigned. Serves as confidential secretary to the building administrator.

ESSENTIAL FUNCTIONS

1. Provides confidential secretarial services to the principal or administrator to which assigned. Prepares correspondence, evaluations, bulletins, newsletters, school calendars records, and other correspondence. Assists with preparation of schedules for employees, equipment, facilities, parent conferences and school activities.

2. Serves as building receptionist; greets and refers visitors; answers telephone and gives information, takes message or refers to appropriate person. Receives, sorts, screens and distributes mail. Schedules appointments.

3. May enroll and withdraw students; maintains procedures attendance accounting, data processing reconciliation, and compliance with state immunization statutes.

4. Establishes office procedures, trains and provides daily lead direction to assistant secretary, other clerical staff, student assistants and volunteers; logs and reports absences for building staff. Requests and releases substitutes. Maintains time worked records for subs. 5. Maintains budgets and implements District procedures for the Associated Student Body and Revolving Funds, various fees and District cash transmittals. Balances budgets and prepares reports.

6. Prepares all required reports including attendance, budget estimates, Associated Student Body, mileage, inventories, and others that may be required.

7. Requests, screens and transmits student records; collects free and reduced lunch cards.

8. Assists with preparation of schedules for employees, equipment, facilities, parent conferences and school activities.

9. Maintains records and files. Inventories and orders supplies. Distributes and collects films and other audio-visual items.

10. Coordinates activities for the opening and closing of school and for special activities such as festivals, graduation, open house and other school events.

11. Performs related duties as assigned. The essential functions listed above are not exhaustive and may be supplemented as necessary. The position may perform a variety of non-essential functions consistent with the scope and intent of the position

MINIMUM QUALIFICATIONS

A. Education and Experience

1. Two years of college or business/vocational training and two (2) years of school –related clerical experience; or

2. Four (4) years of increasingly responsible office clerical/secretarial experience to include responsibility for client/customer service, and

3. Working knowledge of computer databases and proficient in word processing and spreadsheet applications.

B. Required Knowledge, Skills and Abilities

1. Highly proficient keyboarding ability in use of Microsoft Office and other computer applications.

2. Ability to use dictation and other office equipment such as computer software for word processing.

3. Knowledge of English grammar rules, spelling, composition and punctuation.

4. Knowledge and understanding or ability to learn District policies and procedures.

5. Ability to maintain confidentiality of the position.

6. Ability to communicate effectively and courteously in person and by telephone with students, staff, parents and volunteers in a diverse environment.

7. Ability to maintain composure and make sound judgments under pressure.

8. Ability to collect, accurately count and handle money and ability to work with multiple budgets and bank accounts.

Job Type: Full-time

Pay: $29.67 - $35.59 per hour

Benefits:

• Dental insurance
• Health insurance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $30 - $36