Recruiting Assistant

What we are looking for:

As a Certified Community Behavioral Health Clinic, CNS Healthcare's mission is to serve the people of our communities. We are expanding our recruiting team and are seeking a Recruiting Assistant to support our talent acquisition activities by supporting the recruiting team with pre-screening activities, employee onboarding, system updates, and other administrative tasks.

Please note: While this position does provide remote flexibility, it is primarily an office-based position.

Compensation Range:

The starting pay for this position is $15.94 - $18.75 hourly rate, and is based on non-discriminatory factors such as skills and experience.

What’s in it for you:

As a member of our team, you will have an opportunity to make a meaningful impact on our community and the lives of the individuals that we serve. CNS Healthcare provides a robust total rewards program to support our team members and their loved ones. We’ve shared some highlights below, but you can visit the benefits guide posted on our careers page to learn more!

• Comprehensive medical insurance options
• Employer-paid benefits including dental, vision, life, and short-term disability insurance
• Retirement program with generous company default contribution and match
• Generous PTO program starting at 18 days annually
• 16 paid holidays, including 3 floating holidays
• Paid parental leave
• Student loan forgiveness eligibility, including Public Service Loan Forgiveness (PSLF), HRSA, and more

Interested in learning more about this role?

Please see below for a summary of job responsibilities and qualifications!

Essential Functions

• Responsible for the onboarding process for new hires and transfers.
• Coordinate and facilitate timely pre-screening activities with external vendors for job applicants including, but not limited to, health screenings, drug screenings, and background checks.
• Review pre-screening results to ensure compliance with agency requirements.
• Partner with the recruiting and human resource team to provide support to the talent acquisition process and determine appropriate course of action, referral, and/or response when issues arise.
• Align new employees with direct supervisors and their teams and serve as the main point of contact throughout the onboarding process.
• Schedule and conduct onboarding meetings with candidates to complete and process all required paperwork and documentation.
• Ensure the timely transmission and communication of candidate information and files to the appropriate parties.
• Prepare the employee file in accordance with policies and procedures to ensure compliance with regulatory requirements.
• Audit data and set up employee profiles in internal HR systems; assist with the coordination, preparation, and distribution of employee documentation.
• Follow-up with new hires, promotions, and transfers at regular intervals to assess job satisfaction.
• Create, update, and maintain job postings through the applicant tracking system.
• May support talent acquisitions events including career fairs.
• Provide support to the talent acquisition and human resources team as needed.
• Assist with the preparation of various ad-hoc and recurring reports in an accurate, thorough, and timely manner.
• Maintain electronic file system to ensure that information is readily available and accessible.
• Create documents, forms, spreadsheets, and presentations using Microsoft Office and other tools.
• Attend and conduct meetings in-person in the office or the community, virtually through video (audiovisual), and by phone (voice only) as required.
• Travel off-site as needed for various opportunities including meetings, conferences, activities, and events.
• Ensure that the CNS Healthcare standards of service are applied to interactions with individuals served, guests, and staff.
• Participate in and promote departmental and agency quality improvement initiatives.
• Assume responsibility for professional growth by current reading and attendance at educational programs and conferences.
• Maintain knowledge and compliance with established policies and procedures, corporate compliance program, code of ethics, applicable federal, state, and local laws and regulations, HIPAA standards, and other regulatory programs.
• Perform other related duties as assigned.

 Qualifications:

Required

• High School Diploma or General Education Diploma (GED)
• At least 2 years of experience providing administrative support
• Proficient with computers and Microsoft office products including Word, Outlook, and Excel
• General understanding of computer hardware and software systems
• Ability to format documents and use proper grammar, punctuation, and spell check
• Ability to analyze information, research issues, pay attention to detail, and meet deadlines
• Ability to operate standard office machines such as photocopiers, faxes, computers, and video/tele-conferencing equipment
• Ability to understand and value cultural and ethnic differences, their alternatives perspectives, lifestyles, etc.
• Ability to work collaboratively and build positive working relationships
• Ability to communicate effectively, professionally, and courteously
• Ability to use discretion and judgmental when handling matters of a sensitive or confidential nature
• Ability to be forward thinking and take initiative to accomplish goals and objectives of the department
• Ability to work in a fast-paced office environment with the usual pressures of managing multiple priorities with time constraints

Preferred

• Prior experience supporting human resources, onboarding, recruiting, and/or talent acquisition activities
• Prior experience utilizing applicant tracking systems and human resource information systems
• Experience with Microsoft Teams, PowerPoint, SharePoint and/or Smartsheet

About CNS Healthcare:

CNS Healthcare (CNS) is a non-profit, Certified Community Behavioral Health Clinic (CCBHC) with seven clinics and two clubhouses in Southeastern Michigan. CNS employs approximately 400 employees, paraprofessionals, and support staff, delivering services to more than 7,000 people annually. 

• CNS provides comprehensive integrated health services in partnership with several community organizations, and uses a patient-centered approach to identify, support, and promote the overall health of children, adolescents, adults, and older adults.
• Visit our website to learn more about our mission, vision, and values!

COVID-19 Vaccination Requirement: CNS Healthcare complies with federal, state, and local laws in regard to COVID-19 vaccination. Candidates will be required to provide proof of being fully vaccinated against COVID-19 upon commencing employment. Reasonable accommodations will be considered on a case-by-case basis for medical or religious exemptions to these requirements in accordance with applicable law. 

Salary : $16 - $19