Office Administrator

We are seeking a Office Administrator for on e of our clients Proform. Proform American Manufacturing are skilled craftsmen that deliver strong, reliable, and timely manufactured precision parts. Precision manufacturing doesn't leave room for error, and neither do we. When you need parts that match your specs, rely on Proform, a manufacturing company for precision fabrication at its best.

Key Responsibilities

• Record Financial Transactions:
• Accurately record all financial transactions, including sales, purchases, receipts, and payments, in the company's accounting software.
• Ensure all transactions are properly categorized and coded according to the company's chart of accounts.
• Manage Accounts Receivable and Accounts Payable:
• Monitor accounts receivable, generate invoices, and follow up on overdue payments.
• Process and pay supplier invoices on time, avoiding late fees.
• Reconcile accounts receivable and accounts payable with bank statements and internal records.
• Bank Reconciliation:
• Reconcile bank statements with the company's internal records on a regular basis.
• Identify and resolve discrepancies between bank statements and accounting records.
• Payroll Processing:
• Prepare and process payroll, ensuring employees are paid accurately and on time.
• Calculate and withhold taxes and other deductions, ensuring compliance with payroll laws and regulations.
• Maintain records of employee earnings, deductions, and tax withholdings.
• Maintain the General Ledger:
• Update and maintain the general ledger with accurate and up-to-date financial information.
• Post journal entries, including accruals, deferrals, and adjustments.
• Ensure all entries are balanced and the ledger reflects the company's financial transactions accurately.
• Prepare Financial Statements:
• Prepare basic financial statements, such as the income statement, balance sheet, and cash flow statement.
• Ensure financial statements are prepared in accordance with generally accepted accounting principles (GAAP) or other relevant standards.
• Tax Compliance:
• Prepare and file tax returns, including sales tax, payroll tax, and other relevant taxes.
• Maintain accurate records for tax purposes and ensure compliance with all tax regulations.
• Assist with tax audits by providing necessary documentation and explanations.
• Assist with Budgeting and Forecasting:
• Support the preparation of budgets and financial forecasts.
• Monitor actual performance against budgeted figures and report variances to management.
• Provide financial insights to support decision-making and financial planning.
• Support Internal and External Audits:
• Assist with internal and external audits by providing accurate financial records and documentation.
• Implement recommendations from audits to improve financial processes and controls.
• Maintain Accurate Financial Records:
• Organize and maintain financial documents, including receipts, invoices, and bank statements.
• Ensure financial records are stored securely and are easily accessible for audits and reviews.
  
  

Qualifications

• Proven experience as a Bookkeeper or in a similar role.
• Demonstrated QuickBooks Proficiency.
• Demonstrated ERP Proficiency.
• Strong understanding of GAAP and financial reporting.
• Excellent attention to detail and accuracy in financial record-keeping.
• Strong organizational and time-management skills.
• Ability to work independently and as part of a team.
• Excellent communication skills, both written and verbal.
  
  

Proform American Manufacturing, bringing excellence to our customers since 1984.

The foundation of our company is our customer's satisfaction. We build each part with honor and craftsmanship. We understand that if your machine doesn't work because one of our parts failed, then we failed, and that's detrimental to both of us. Therefore, we quality-check every step of the process. No part is too small. We take all our projects seriously.

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