What are the responsibilities and job description for the Event and Engagement Manager position at Colorado Mesa University?
ANNOUNCEMENT OF POSITION VACANCY
Event and Engagement Manager
ABOUT THIS POSITION
Summary: The President's Office and the CMU Foundation manage a number of events used to both network with community partners as well as fundraise. These events include table sponsorships at external events such as galas as well as internal events such as athletics hospitality suites, luncheons and fundraisers. The Event and Engagement Manager coordinates the communications coming from the President's office in regards to this portfolio of events to include invites, tracking of rsvp's, ticketing, and the guest experience at each of those events. The Event and Engagement Manager also will create and manage event standards and policies across campus to ensure a consistent and professional experience for all CMU partners and guests.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
Event and Engagement Manager
ABOUT THIS POSITION
Summary: The President's Office and the CMU Foundation manage a number of events used to both network with community partners as well as fundraise. These events include table sponsorships at external events such as galas as well as internal events such as athletics hospitality suites, luncheons and fundraisers. The Event and Engagement Manager coordinates the communications coming from the President's office in regards to this portfolio of events to include invites, tracking of rsvp's, ticketing, and the guest experience at each of those events. The Event and Engagement Manager also will create and manage event standards and policies across campus to ensure a consistent and professional experience for all CMU partners and guests.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
- Manages the Hospitality and Event Workbook
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Creates and manages all invitations to all events, ensuring the invite comes from the appropriate office and is of a high standard (formatting, spelling, in alignment with brand standards, etc.).
- Coordinates details with reservations and catering (internal and external), ensuring all items are within budget.
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Manages all communications with guests to include responses to invites and confirmations.
- Manages all ticketing for events to guests, including working in University tickets for e-ticket and paper ticket distribution.
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Is familiar and knowledgeable about CMU donors, partners, and friends in order to assist the President and CMU Foundation office with guest lists for events and tables.
- Creates an etiquette standards and practice policy document for campus.
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Provides outreach to all CMU departments to increase awareness and provide assistance on meeting etiquette standards and practices.
- Manages and provides oversight of President's sponsorship account at CMU Foundation.
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Spot checks CMU events across departments to provide quality control on etiquette standards and practices.
- Assists President's Office with events and community outreach as needed (hospitality gifts, cards, peach deliveries, holiday gifts etc.)
- Assists the CMU Foundation as needed with events and fundraising.
- Assists the VP of External Relations as needed with VIP functions.
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Represents the President's Office and Foundation at events in order to support the university and cultivate donors.
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Travel, weekend and evening work expected to oversee events and projects.
Minimum Qualifications Required:
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Bachelor's degree from an accredited institution
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Knowledge of office and productivity software; proficiency in Microsoft Office
- Excellent writing, oral and interpersonal skills
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Ability to effectively present information and respond to questions from groups of managers, students, parents, and the general public
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Experience writing and editing
- Two years experience in event management
Salary: $45,000.00 - 55,000.00. Commensurate with education and experience. Excellent health and retirement benefits package: Click here for more information!
Department: Colorado Mesa University
Employment Type: Administrative
HOW TO APPLY
Application Deadline: To ensure full consideration, complete applications must be received by 8/27/2023.
How to Apply: Applicants will be asked to complete an online application by creating a profile and then providing personal and demographic information. In addition, please be prepared to upload a:
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Cover letter
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Resume
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Include the name, phone number, email address and relationship of at least three professional references who can attest to your ability to perform the job you are applying for. Professional references should include at least one current or former supervisor. Professional reference may also include current or former employers, colleagues or other professionals who have first-hand knowledge and can recommend you for employment.
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Copy of transcripts for all degrees completed (if your transcripts include a social security number or birthdate, please redact that information before uploading the document. Official transcripts will be required upon hire)
Direct Inquiries Contact: Robin Brown, robinbrown@coloradomesa.edu
ABOUT COLORADO MESA UNIVERSITY
Colorado Mesa University provides exceptional educational opportunities on a state-of-the-art campus located in Grand Junction. As western Colorado's largest university, CMU serves students on its main campus in Grand Junction, its satellite campus in Montrose, its community college, Western Colorado Community College and via online offerings. Founded in 1925, it's a dynamic university enrolling more than 11,000 students at the associate, baccalaureate and graduate levels.
At the heart of the CMU experience is an integrative and experiential approach to higher education that encourages students to think differently and empowers them to challenge assumptions. CMU brings students together with expert scholars and thinkers from different disciplines to make connections between ideas and gain the skills to solve the unstructured, complex problems they'll encounter in life. Our focus is on providing quality academic programs, built on a strong liberal arts core that support students' interests and regional employment needs, as well as technical programs that respond to vocational workforce demands.
The Grand Valley is home to some of the best outdoor recreation in the state of Colorado and you won't have to fight traffic and crowds to enjoy it. CMU is surrounded by the Grand Mesa, Book Cliffs and the Colorado National Monument. We have world-class mountain biking, rock climbing, hiking, and rafting. In addition to a mountain resort that's less than 45 minutes from campus for skiing, snowboarding and cross-country skiing. Living and working in Grand Junction, you will be able to explore one of Colorado's best kept secrets.
Colorado Mesa University is particularly interested in candidates who have experience working with students from diverse backgrounds and who have a demonstrated commitment to improving the levels of access and success for underrepresented students within higher education.
Colorado Mesa University is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial and/or motor vehicle history. Applicant must be able to verify U.S. employment eligibility. Colorado Mesa University is an Equal Opportunity Employer, committed to a culturally diverse faculty, staff and student body. Women and minorities are encouraged to apply. Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact the CMU Human Resources Office by phone or email. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed.
Colorado Mesa University
Attn: Human Resources Office
1100 North Avenue
Grand Junction, CO 81501
970.248.1820
Salary : $45,000 - $55,000
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