Business Coordinator

Title: Business Coordinator

State Role Title: Gen Admin Supv I Coord I

Hiring Range: $52,522 - $85,348

Pay Band: 4

Agency: VA Dept of Transportation

Location: Dept of Transportation

Agency Website: www.jobs.virginia.gov

Recruitment Type: General Public - G

Job Duties

VDOT's Lynchburg District is seeking a highly skilled Business Coordinator for their Facilities Section. As the qualified candidate, you will coordinate functions for budget development and monitoring, financial and account management, records management, procurement and administrative activities. Specifically, you will:
• Provide administrative support services to the Facilities Section.
• Ensure payments for goods and services are processed in compliance with policies and procedures. 
• Process, verify and track assigned contracts. 
• Serve as point of contact for customers submitting work orders for facilities issues.
• Research and compile data and prepare reports or presentations for a variety of programs or projects.
• Prepare requisitions and purchase orders for goods and services in compliance with established policies and procedures and procure items from state contract and resolve billing discrepancies. 
• Assist in developing assigned budget.
• Supply projected costs, monitor expenditures, and prepare financial status reports. Recommend resolution to administrative or business problems resulting in an effective program. Lead, manage and direct new processes to streamline workflow.
• Organize and maintain records in computerized maintenance management system for the Facilities Section per established retention schedules and policies.
• Coordinate with VDOT Central Office to reconcile accounts, records, real estate assets and other information.
• Issue Access and Identification Badges and maintain database.

Minimum Qualifications

• Experience with Word, Excel, Access
• Knowledge of GAAP, accounting policies, practices, procedures.
• Experience using financial management and budgeting computer programs.
• Knowledge of budget development and monitoring.
• Valid driver’s license

Additional Considerations

• Experience using Cardinal system.
• A combination of training, experience, or education in Business, Accounting, or related field desired.
• Senior level management experience in an engineering organization, transportation organization or public sector.
• Administrative experience coordinating a variety of business functions for a designated program area.
• Experience with state budgeting practices and procedures.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

You will be provided a confirmation of receipt when your application and/or resume is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.​

State applications will only be accepted as submitted online by 11:55 pm on the closing date through the PageUp System. State applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State application and/or resume. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility. ​ ​

In addition to a rewarding work experience, VDOT offers excellent health and life insurance, benefits, pre-tax spending accounts, state funded Short- and Long-Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.​ ​

We have Shared Values and a Code of Ethics: your success in our organization depends upon modeling these values, therefore please access the following link:  https://www.vdot.virginia.gov/about review them and; if in agreement, we welcome you to apply.​

Valid Driver’s License required. Fingerprint based background check, references, work history, and DMV records check will be verified prior to employment. May be required to work outside normal hours to include nights, weekends, and holidays in emergencies and inclement weather.
Applicants must be eligible to work in the United States. H1B VISA Sponsorship is not available.
VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.​

The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: http://www.virginiadot.org/jobs/information_for_employees.asp ​

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800- 552-5019.  

Contact Information

Name: Marsha Reese

Phone: 540-430-6313

Email: marsha.reese@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.