Job Posting for Temporary Human Resources Assistant at Community College of Rhode Island

Department

Talent Management

Position Category

Staff - NonClassified

About CCRI

The Community College of Rhode Island is New England’s largest community college, and a nationally-recognized leader in catalyzing student success and achievement for recent high school graduates and returning adults alike.

We provide affordable, open access to higher education, and we deliver on our mission to offer all students the opportunity to acquire the knowledge and skills necessary for intellectual, professional and personal growth.

Diversity is our strength. We champion equity, and we celebrate, support and thrive on the diverse experiences, backgrounds, and perspectives that are represented across our four campuses.

We strive to hire and retain culturally competent faculty and staff whose demographics are reflective of our diverse student body. To learn more about our employees’ values and what it means to work here, learn about our Guiding Principles here.

Job Summary

This is a full-time, temporary, non-benefited position not to exceed six months.

The Human Resources Assistant will assist with the day-to-day administration of all pre-employment and employment related matters, calendaring and other human resources matters. The Assistant will respond to employee inquiries, provide assistance as needed and support a variety of other routine human resources functions and complex projects as needed.

Duties and Responsibilities

Assist the VP of HR with the day-to-day administration of all pre-employment matters including but not limited to: employment, discipline, research and reports, background screenings, etc.)
Process Tuition Waivers, reconcile tuition waiver bills from other schools.
Manage calendars (meeting, appointments, travel, etc.) in accordance with priorities set by the Director of HR.
Screen and interpret telephone calls; receive visitors; and supply authoritative information on policies and operations.
Make arrangements for meetings, including scheduling, notification and preparation of materials including preparations and meeting notes.
Prepare requisitions, order supplies receiving reports, and related materials for the acquisition and payment of goods and services.
Type reports, correspondence, meeting minutes and other documents; set up and manage spreadsheets for tracking and analytic purposes.
Proofread all documents and make or recommend appropriate changes or corrections in grammar, punctuation and usage.
Organize and maintain all files of a highly confidential nature, including but not limited to personnel actions, union documents/matters, maintenance contracts, and other legal documents; maintain a log of all labor grievance activity.
Select or compose letters and emails for transmission to correspondents.
Perform related clerical tasks such as filing, copying, managing office budget, maintaining office supplies inventory, and managing operating office equipment, initiate requests for goods, services or information.
Prioritize work to ensure efficiency and that all required deadlines are met. Maintain an office environment conducive and sensitive to the varying needs of employees, College and other agency officials and the general public.
Maintain cordial working relationships with various college departments to ensure the proper processing, delivery and/or receipt of information.
Assist with large scale department activities including but not limited to employee recognition training sessions, and other types of ceremonies.
Perform other duties and responsibilities as assigned by the Director of HR.

Minimum Requirements

High school diploma required.
At least three years of progressively responsible experience in a complex professional environment
Excellent time management and organizational skills in a multiple priority environment
Proficiency with word processing, spreadsheet, database and scheduling software; excellent interpersonal and written and verbal communication skills
Demonstrated experience in the organization, coordination and supervision of support staff;
Demonstrated ability to maintain confidentiality
Demonstrated ability to work in a culturally diverse environment.

Competencies and Desired Qualifications

Associate’s degree preferred
Ability to respond to employees, state agency personnel, union representatives, general callers, etc., in a polite, sensitive and competent manner.
Excellent communication, organizational and strong analytical skills.
Demonstrated competency in use of contemporary computer software including word-processing and spreadsheets, and business practices. Working knowledge of PC software for data management.
Ability to understand and maintain the confidentiality of employee personal information relative to union related matters/grievances, affirmative action matters, HR transactions, files and reports.
Ability to remain calm under pressure. Ability to collaborate cooperatively with others.

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Temporary Human Resources Assistant

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