Accounting Clerk

Summary

The Accounting Clerk works across multiple company functions while carrying out the day-to-day administrative tasks. This position helps to develop, maintain and adhere to our financial policies and procedures ensuring required tasks are done in a complete, thorough and accurate manner, and is a key member ensuring a smooth and accurate accounting process. The position reports to the Controller and works closely with the Assistant Controller as well as administrative, purchasing and engineering team members.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The general expectations will include, but not be limited to the following:

• Assist in monitoring open receivables and following up on past due amounts.
• Provide customers with appropriate paperwork and follow up as necessary
• Distribute paperwork to/from vendors for setup approval in accounting system
• Match purchase orders and packing slips to invoices and code for approval with correct general ledger account number; work with other departments to resolve discrepancies and/or open items
• Detailed and accurate input of approved accounts payable invoices into accounting system
• Review payable aging reports on a weekly basis
• Reconcile vendor and credit card statements, research and correct discrepancies or unusual activity
• Review all accounts payable invoices for appropriate documentation and approval prior to payment
• Maintain vendor certificate and compliance records
• Review, analyze and reconcile subsidiary ledgers and reports on a daily, weekly or monthly basis as applicable
• Review, analyze, investigate and correct accounting entries and discrepancies as needed
• Assist with external audits as necessary
• Assist with budget preparation, review and comparison
• Audit job accounts to ensure accurate postings and correct where necessary
• Maintain labor hour files and update as required
• Review purchase order accuracy and monitor exposure/reporting of open items
• Prepare/compile historical reports, records and/or information as necessary
• Assist with communication and other materials as necessary
• Performs special projects and other responsibilities as assigned

Supervisory Responsibility

This position does or does not have supervisory responsibility

Work Environment

This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and projectors. This position requires time spent on the shop floor and exposure to shop elements including noise, moving parts, dust and fumes.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee may be required to climb stairs, sit or stand for extended periods of time, and lift up to 15lbs.

Position Type & Expected Work Hours

This is a full-time hourly position, Monday through Friday, 7:00 a.m.-3:30p.m. This position may require longer hours and weekend work. This position is expected to be on-premises daily, this is not a remote job.

Travel

No travel is expected for this position.

Required Education and Experience

• Bachelor's Degree in a related field
• Minimum 5 years of experience
• Excellent computer and organizational skills
• Strong analytical skills and ability to accurately process numerical data
• Ability to multi-task, work under pressure, and meet deadlines required with minimal supervision
• Excellent oral and written communication skills; detail-oriented
• Must be a team player with a professional demeanor, good interpersonal and organizational skills.
• Able to protect confidential information
• Passionate and enthusiastic
• Regular and reliable attendance
• Ability to analyze problems, develop and recommend solutions, and resolve issues
• Excellent time management and prioritization skills.

Preferred Education & Experience

• Knowledge of QuickBooks, ERP/SAP systems
• Proficiency with Microsoft Office
• Advanced Microsoft Excel knowledge
• 5 years of accounts payable and basic bookkeeping experience

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Activities, duties, and responsibilities may change at any time with or without notice.

This job description has been approved by all levels of management: