Contract Management Specialist

Job Description:

• Supports a centralized Contract Management team whose core job responsibility is to develop and oversee contracts across various Business Areas assisting with the procurement process; monitoring contract spend/expiration; scoping, mini bidding & distributing work; tracking cost commitments; verifying and processing invoices and developing standardized reports.
• Develops and assists in tracking metrics for business processes. Collects, documents, and maintains business requirements for business process driven tasks.
• Supports established relationships with business and contractors/supplier counterparts and becomes a credible partner, who seeks to understand business issues.
• Creates benchmarks and insights based on analytic techniques to address issues and improve financial and operational performance.
• Assists with preparing purchase requisitions, solicitation requests (RFP, RFQ, RFI), leads bid/proposal reviews and obtains necessary approvals for all contractual forms.
• Assists with the creation of accurate, complete, and strategic purchase requisitions and supporting documents prior to contract development by the Procurement team.
• Interacts regularly with Contractors/Suppliers, Contract Managers, Procurement and Accounts Payable ensuring accurate & timely invoice validation and payment.
• Plans and facilitates meetings and related materials & communications.
• Use appropriate interpersonal skills and communication methods both verbally and written to build constructive relationships with employees, customers, vendors, business units, and other stakeholders to meet shared goals and objectives.
• Receives & accurately processes invoice workflows by validating rates, work performed, and deliverables are met in accordance with the contract documents.
• Work with Contractors/Suppliers for additional invoice support documentation, invoice discrepancies, rejection of invoices and other invoice related issues
• Perform service entry sheet tasks
• Processes MYID security requests for contractors
• Close tracked cost commitments when invoices are paid
• Track and log POs issued with cost estimates and status of invoice payment
• Prepare contractor spend summaries using pivot tables
• Performs other duties as assigned

Minimum Education:

• High School Diploma or GED
• Minimum Knowledge and Abilities
• Basic knowledge of fundamental concepts, practices and procedures of a particular field of specialization. Incumbent must set priorities, organize work and make occasional exceptions
• Ability to multi-task various critical work assignments in a fast-paced environment in a professional manner
• Well-developed written and verbal communication skills for interaction with all levels of personnel
• Ability to meet goals and objectives with minimal direct supervision
• Effective interpersonal and customer service skills
• Ability to make recommendations and independent decisions
• Exceptionally strong analytical and problem-solving abilities
• Ability to interface with high levels of leadership.
• Demonstrated ability to forge strong relationships across levels and organizational lines of business.
• Proficient in Microsoft Office Package, including word processing, spreadsheets, database, presentation software, electronic mail and scheduling.

Preferred Qualifications:

• Bachelor’s degree in Business Administration, Technology, Accounting, Finance or other
• quantitative field
• Knowledge of SAP preferred.
• Experience in Procurement, Accounts Payable, Contract Management or Procure to Pay processes