Event Coordinator

POSITION SUMMARY

Talented and motivated event coordinator to organize outstanding and unforgettable events. You will be responsible for every part of event coordination with reference to venue, developing seating plans and evaluating success afterward. You should be well-organized and possess a sound knowledge of vendor management. Excellent communication and attention to detail skills are vital in this role, as our success depends on meeting our client’s tailored requirements.

Key Performance Elements/Essential Functions

Responsibilities and essential job functions include but are not limited to the following:

Employs honesty, integrity, forthrightness, and willingness to admit mistakes and offer solutions in all endeavors for the good of Weston Entertainment and Mule Restaurant Group

Effectively understands, considers, and expeditiously executes the wishes of upper management

Identify the client’s requirements and expectations for each event by coordinating with Event Sales

Design room layout in coordination with Event Sales

Continual communication with Event Sales regarding every aspect of the daily event process

Utilize Tripleseat for all client communications

Liaise with vendors during the event planning process to ensure everything is in order

Coordinates and places orders with in house vendors (tables, liquor, etc.).

Manage all event set-up, tear down, and follow-up processes

Manage banquet staff, culinary services, and venue security

Input sales data in POS system and ensure event paperwork is accurately recorded

Supervise alcohol inventory, consumption, and sales during event

Maintain inventory of alcohol

Maintain inventory of banquet supplies: linens, decorations, etc.

Maintain banquet readiness daily (includes pre-approved banquet display for each room)

Maintain event budgets

Conduct final inspections on the event day to ensure everything adheres to the client’s standards

Assess an event’s overall success and submit findings

Finalize Event invoices: update all Tripleseat invoices with the final sales from Square and send to accounting for entry. Close out the sale in Tripleseat

Company-wide Key Performance Elements/Essential Functions

Responsibilities and essential job functions include but are not limited to the following:

All work will be performed morally, ethically, and legally in accordance with all government laws, regulations, ordinances, and court rulings in those jurisdictions in which the company operates.

All work will be performed according to company policies and standards inherent in all position contracts, system action plans, employee manuals, ongoing policy memoranda, and facilities and dress codes.

COVID-19 guidelines will be followed and enforced.

Client and company information will be held strictly confidential from anyone outside the company.

All business communications, whether verbal, visual, or written, whether for internal or external use, will be professional in tone, content and in accordance with applicable and existing company policies and standards.

Qualifications

Education/Training/Work Experience

At least 3 years’ experience as an event coordinator

Well-organized with excellent multi-tasking abilities

Outstanding vendor management skills

Bachelor’s degree in hospitality management or public relations is preferred

Strong communication and interpersonal skills

Physical Requirements

Must be able to effectively operate a computer and other office equipment

Must be able to perform repetitive motions, including but not limited to typing or writing

Constant use of hands to handle, control, or feel objects, tools, or equipment (e.g., laptop, etc.)

Must be able to speak and express or exchange ideas both orally and written

Must be able to listen/hear/comprehend detailed information both orally and over the telephone

Must be able to organize and prioritize own work schedule

Job Type: Full-time

Pay: $38,000.00 - $41,500.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Weekend availability

Work Location: One location