Legal Secretary

LEGAL SECRETARY NEEDED

We are seeking a Legal Secretary to become a part of our team!

We are a growing and entrepreneurial civil litigation firm. We are known for reducing our clients’ stress and being the great team that cared and fought for them.

If the statements below appeal to you, then you may be our next Legal Secretary:

• You smile when you answer the phone
• You are an amazing scheduler with a sickening degree of attention to detail
• You are very good with calendars, e-mail, spreadsheets, word processing and the internet
• Your middle name is 'No Drama'
• You have the ability to work independently and as part of a team
• You are an awesome juggler of tasks and can change gears quickly
• You take the initiative to anticipate a lawyer’s needs

This position requires one to be:

• Quick and precise
• Dedicated to serving our clients, with care and compassion, throughout our representation
• Awareness that customer service is key to a happy and successful firm
• Affable and even tempered with clients and fellow employees
• Skilled at scheduling depositions, motions and other hearings when needed for multiple parties
• Experienced with e-filing in state and federal courts
• An expert at preparing motions and discovery shells
• Adapt at preparing trial/mediation/arbitration documents with a clear understanding of the documents/steps required
• Exemplary with grammar and spelling skills

Qualifications:

• College degree preferred
• At least 5 years of legal experience working in a law firm
• Proficient in basic computer applications including: Windows 7 and 10, Microsoft Office (Word, Excel, PowerPoint, Outlook) and type 70 wpm
• Have good organizational skills and be able to prioritize workload
• Great client service skills, including being comfortable interacting with firm clients
• Demonstrated ability to communicate effectively and professionally in a fast-paced and deadline driven environment
• Organized with great attention-to-detail
• Demonstrate initiative to anticipate lawyers’ needs

Responsibilities include but are not limited to:

• Maintain calendar and contacts for attorneys
• Coordinate attorneys’ hearing and client-related meeting logistics
• Maintain precise electronic tasks, reminders, and calendar via Outlook
• Finalize legal briefs including ensuring styles are consistent throughout
• Preparing Table of Contents and Table of Authority
• Type correspondence, memoranda and legal documents, such as summons, complaints, motions, subpoenas from various sources of origination (handwritten, typed copy, electronic copy, tape transcription, etc.)
• Proofread documents
• Experience with e-filing with State and Federal courts
• Initiate Conflicts Checks for potential new clients and /or matters
• Prepare and process new Business Intake Forms
• Prepare, finalize and distribute new client Engagement Letters, including follow-up with client to ensure receipt of fully-executed Engagement Letter
• Assist with trial preparation and document production
• Assist with the preparation of presentation materials for firm and client audiences
• Prepare Excel spreadsheets for ongoing clients, matter analyses and other topics
• Prepare attorney expense reimbursements
• Process client-related vendor invoices for payment
• Input invoices into Zola Suite (billing program)
• Document conversions, i.e., PDF to Word, etc.
• Coordinate messenger pick-ups and deliveries
• Coordinate travel arrangement
• Maintain and update firm Policies and Procedures Manual
• Handle telephone calls from internal and external sources including taking accurate messages and appropriately routing calls
• Coordinate conference calls
• Sort, open, scan, route and prioritize incoming mail
• Prepare outgoing mail including U.S.P.S., U.P.S. and Federal Express
• Maintain electronic and physical client files
• Prepare inactive case files and attorney materials for off-site storage
• Assist other secretaries in back-up support and vacation coverage
• Perform other related duties and assignments as required

How to Apply:

If this exciting opportunity appeals to you, we look forward to reviewing your resume. Please follow these instructions.

· Apply to this Ad

· Attach your Resume

· And a Cover Letter

If you do not attach a RESUME and COVER LETTER.

Your application WILL NOT be considered.

Job Type: Full-time

Pay: $34,066.43 - $84,859.25 per year

Schedule:

• Monday to Friday

COVID-19 considerations:
Yes, protocols are followed.

Work Location: One location