What are the responsibilities and job description for the Accountant position at Congregation Har Shalom?
Job Title: Accountant
FLSA Status: Exempt (this role is not eligible for overtime pay)
Role Summary:
As an Accountant, you will support and be responsible for managing the day-to-day bookkeeping and finances of our organization. This will involve reconciliation of payments, invoice tracking, quality control of invoicing and offering insights into the financial operations to the Executive Director, Treasurer and Financial Secretary. You will also oversee all financial administrative needs. Having strong interpersonal and communication skills will help you excel in this role as there are occasional difficult conversations that may arise with congregants related to bill pay. Displaying a keen sense of discretion and confidentiality is also a must to be successful in this position.
What are the day-to-day responsibilities?
Accounts Payable / Reconciliations:
- Evaluating and then coding invoices while implementing and then conducting thorough quality control measures to ensure that the charges are as expected. Analyzing and properly recording adjustments needed to billing as needed. Recording the adjustments prior to processing.
- Submitting invoices, inclusive of adjustment detail, for payment through accounting systems.
- Preparing credit card statement reconciliation, including allocations, and submitting to Kesef (external accounting firm) on a monthly basis. Communicating with Kesef to discuss any outliers or discrepancies.
- Reconciling staff member charges on expense reports, assigning appropriate coding and then submit to Kesef for processing. Communicating with staff directly if there are expense report questions or concerns.
- Reconciling auxiliary group reimbursements through exchange accounts and tracking payments as needed to general bookkeeping accounts. Conducting a thorough audit of all accounts on a quarterly basis.
- Receiving written approval for all reimbursements prior to processing – including no tax listed. Following the check request and submission process after verification.
- Performing other ad-hoc accounting-related duties as requested.
Accounts Receivable:
- Communicating with and setting up payment plans for congregants, Religious School and Early Childhood Center families. Upon completion, the payment plan is submitted via credit card/ACH form to Kesef.
- Reviewing Kesef monthly billing statements.
- Addressing billing inquiries directly with congregants in a kind and compassionate manner.
- Escalating complex unpaid matters to the Financial Secretary, inclusive of your recommendations, as needed.
- Partnering with Kesef through constant communication on congregation’s accounts.
Finance Support:
- Collaborating with the Executive Director on any payroll support needs, to include (but not limited to):
- Collecting police officer timesheets
- Calculating police offer pay on a monthly basis
- Running the necessary reports for the Executive Director from our Accounting system
- Operating Paychex for payroll, as needed.
- Evaluating AP trends and consulting on accounting issues, as needed.
- Providing reports and basic financial analysis support to the Treasurer and Financial Secretary, as needed.
Quality Control:
- Organizing, scanning and calculating totals for all checks received.
- Confirming payments were allocated to the appropriate accounts.
- Coordinating and sending all deposits to the congregation’s PO Box at our outside accounting firm for deposit.
Calculating Charitable (Tzedakah) Giving:
- Calculating and recording the amounts collected via the Tzedakah box in the chapel on a monthly basis.
- Placing the cash received in the cash box, with the amount and date collected documented.
What skills will you need to be successful in this role?
- Bachelor’s or Associate’s degree or certification in a financial field or related field.
- Minimum of four (4) years of accounting or bookkeeping experience.
- Familiarity with Quickbooks is desirable.
- Experience in processing payroll through Paychex.
- Independently being able to manipulate spreadsheets in Microsoft Excel.
- Comfortable use of Microsoft Office programs (i.e., Word, PowerPoint, Excel).
- Compassionate and empathetic demeanor, being able to handle occasional difficult conversations with a kind but steady presence.
- Ability to hold confidential matters with a high level of discretion.
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