Assistant Director for Events and Operations

First Section

Who We Are
At Gonzaga we don’t just state our mission. We live it every day as a Catholic, Jesuit, and humanistic University. It is the reason we exist and the foundation for our purpose: educating students for lives of leadership and service. From students to faculty and staff members, everyone here knows what we stand for – and they know how valuable our mission is to the success of our institution.

Our diverse selection of benefits is part of Gonzaga’s commitment to care for and meet the needs of our employees and their families. The University provides full-time employees in their first year: a PPO Medical plan administered by Premera Blue Cross, employer-paid dental programs through Delta Dental, vision coverage through VSP , employer-paid Life Insurance, and optional employee-paid Life Insurance through Lincoln Financial, TIAA 403(b) Retirement plan including free onsite financial planning and advising, Employee Assistance Program through Supportlinc, Zagfit Wellness program with access to GU’s onsite fitness center and Spokane Transit Authority ( STA ) bus passes. Additionally, full-time (40 hours per week) staff employees accrue 4 hours of sick time per pay period (pro-rated for less than 40 hours/week), vacation time starting at 5 hours per pay period (pro-rated for less than 40 hours/week) and 17 paid holidays. Additional benefits such as Long Term Disability and Tuition Waivers are available after the first year of employment.

For more information, click here .

Position Title
Assistant Director for Events and Operations

Posting Number
S2250P

Department
New Student & Family Programs

Work Schedule
8:00am – 5:00pm, Monday through Friday, may need to work some nights and weekends.

Employment Status
Regular

Temporary or Fixed-Term Assignment End Date

Hours per Week
40

Months per Year
12

Job Purpose
The Assistant Director for Events & Operations is responsible for leading all event planning and logistical aspects of an exemplary program of new student and family orientation and year-long transition programs designed to integrate students and their families into Gonzaga’s Jesuit Catholic university community, promote belonging, and facilitate academic success and retention. These programs include, but are not limited to: New Student Orientation, Parent & Family Orientation, Welcome Weekend, and Fall Family Weekend. As a member of the New Student & Family Programs leadership team, the Assistant Director will develop and strengthen partnerships within and across divisions and work collaboratively with students, faculty, staff, and community partners to support inclusive programming for a diverse population of new students and families.

The budgeted annual salary that the University reasonably expects to offer for this position is $58211 – $58769.
The full internal range is $58211- $78755

Anticipated/Budgeted Salary (Annualized 12 months, 40 hours/week)
58211 - 58769

Minimum Salary (Annualized 12 months, 40 hours/week)
58211

Salary Midpoint (Annualized 12 months, 40 hours/week)
68483

Maximum Salary (Annualized 12 months, 40 hours/week)
78755

Essential Functions

Essential Function Category Title
Event & Program Delivery

% of time for section
50%

Function Details

Lead the development, delivery, and evaluation of orientation and transition-focused programs for more than 1500 new undergraduate students and their families.

Lead the planning and implementation of Gonzaga’s Fall Family Weekend, hosting over 4000 students and family members on campus.

Create pathways for students of diverse identities to belong and succeed at Gonzaga by designing programs that promote wellbeing, inclusion, and integrated educational experiences for new students and their families.

Maintain awareness and management of programming budget in excess of $200,000.

Routinely communicate program and student needs and progress to campus constituents.

Adapt changes to programs by projecting trends and future needs of students and the field of orientation, transition, and retention.

Engage faculty members’ input on transition program planning and vision and create opportunities for campus-wide participation in new student and family programming initiatives.

Negotiate goals, procedures, and planning details with stakeholders.

Seek out and defer appropriately to campus experts in other functional areas.

Solicit new partnerships that strengthen program offerings.

Assist in the logistics and communication regarding parallel orientation programs, including Transfer Orientation, International Student Orientation, Honors Pre-Orientation, and other Student Affairs based extended orientation programs.

Develop emergency response processes and protocols in accordance with institutional directives, understanding the impact of procedures on the physical and emotional safety and security of constituents.

Essential Function Category Title
Transitional Programs

% of time for section
20%

Function Details

Plan and implement opportunities for educational sessions and engagement throughout the year led by various campus partners, including first year experience programs that support an Integrated Jesuit Experience.

Imagine and develop new programs that create pathways for new students and families to develop meaningful relationships, have common experiences, and reflect on who they are as part of their integration into GU’s campus culture.

Apply knowledge of student development theory and practice to inform decisions, methods, and strategies.

Engage a wide variety of constituents, including students, faculty, staff, administrators, parents, and higher education leaders and community agencies.

Essential Function Category Title
Support New Student & Family Programs Events & Office

% of time for section
20%

Function Details

Serve as a generalist in student affairs and student development.

Aid in hiring, training, and supervision of student planning teams, orientation leaders, graduate interns, and student volunteers.

Lead campus partners and collaborators on the orientation and transition needs of diverse student populations or special populations.

Assess institution’s access barriers and pathways as it impacts orientation, transition, and retention within diverse populations.

Utilize thoughtful written and verbal communication skills for a variety of audience sizes and types, including in-person, electronic, and social media avenues.

Work collaboratively with Student Affairs, faculty and other colleagues across campus.

Have the competency to analyze, interpret, apply, and follow policies and procedures.

Represent the university and department with tact and diplomacy at all times.

Essential Function Category Title
Supervision Responsibilities

% of time for section
10%

Function Details

Supervise program coordinator(s), and a team of graduate and undergraduate staff.

Supervisory tasks such as, but not limited too, effective and ongoing performance management, team development, conflict managment, hiring and onboarding, creating opportunities, and building morale.

Meet operational targets, develop innovate solutions, and continuously
improve department and operational efforts.

Develop and support inclusive environments by actively building relationships and demonstrate a bias for collaboration, and communicate regularly with all team members through multiple mechanisms.

Other Functions

Other Functions

Serve on department and University committees as assigned.

Other tasks as requested by the Department.

University Competencies

University Work Values

Promoting Excellence in Academic Endeavors and Professional Practice

• Fostering intellectual depth, competence, reflection, and creativity in pursuing exemplary, rather than satisfactory, outcomes

Sharing Responsibility for Mission Identity and Leadership

• Making a personal commitment to learn about Gonzaga’s mission, discovering ways to contribute individually and collaboratively to our distinctive learning and research community

Affirming a Commitment to Human Dignity

• Engaging one another with profound respect, professionalism, and cura personalis while supporting one another’s continued learning, development, and maximizing of potential

Advancing a Culture of Inclusiveness

• Developing cultural fluencies and global awarenesses, and practicing habits that enable us to value, recruit, and support community members from historically underrepresented backgrounds

Caring for Our Common Home and Integral Ecology

• Growing ecological awareness of and respect for the interconnectedness of human and non-human life, and the need to develop and practice habits that are mutually beneficial to all life

Cultivating Individual and Community Accountability

• Demonstrating mutual commitment to our shared project by holding ourselves and others responsible for actions, expecting appropriate behavior, and aligning activities with ethical and professional standards

Qualifications/Knowledge Required/Years Experience Required

Degree Required
Bachelor's Degree or Equivalent Experience

Certifications and/or Licensures required
N/A

Knowledge Required
Specialist Knowledge in field

Years Experience Required
3-4.99 years

Minimum Qualifications

BA four (4) years of full-time professional work in college student affairs or eight (8) years of related professional work experience in college student affairs experience if substituting experience for education requirement.

Demonstrated experience in delivery and assessment of programs and events for a diverse group of constituents.

Demonstrated organizational, leadership, communication, and public relations skills.

Ability to work autonomously; take initiative and able to think critically and creatively to solve problems.

Strong collaboration skills with a team focus.

Ability to plan, implement, and assess complex programs.

Ability to cultivate and maintain effective, cooperative working relationships with a diverse group of students, faculty, staff, and administrators.

Comfort with learning and using new technology and/or experience with various forms of technology including Zoom, Microsoft Teams, Banner, Microsoft Office, etc..

Desired Qualifications

Master’s degree in College Student Personnel, Student Affairs, Counseling, Social Work, or a related field.

Experience leading, supervising and/or managing college students.

Understanding of challenges and barriers faced by communities around ethnicity, race, class, gender, privilege and oppression.

Knowledge and understanding of the issues surrounding equity, diversity, inclusion, implicit bias, institutional racism, and other systemic oppressions.

Be a self-starter with strong organization and time management skills, with the ability to balance multiple priorities, efficiently multi-task, work under pressure, handle interruptions, and meet deadlines.

Demonstrated leadership and experience in a higher education setting working with orientation and transition programs designed to increase student engagement and retention.

Experience at Gonzaga University or another Jesuit or mission-based institution.

Physical / Environmental Qualifications

Remain in a stationary position majority of the time.

Ability to prep for and attend meetings and events across campus in various weather conditions.

Wrist and hand movement related to computer work.

Bend, stoop, kneel, stretch and reach.

Pick-up, carry and move items up to 25 lbs.

Posting Detail Information

Open Date
04/02/2024

Close Date
04/16/2024

Open Until Filled
No

Application Review Begins On
04/16/2024

Special Instructions to Applicants

EEO Statement
Gonzaga University is a Jesuit, Catholic, humanistic institution, and is therefore interested in candidates who will contribute to its distinctive mission. Gonzaga University is a committed EEO /AA employer and diversity candidates are encouraged to apply. All qualified applicants will receive consideration for employment without regard to their disability status and/or protected veteran status. Applicants with disabilities needing reasonable accommodations to complete the application or hiring process should contact Human Resources (509) 313-5996.

Clery Statement
Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics

The safety of all members of the campus community is of vital concern to Gonzaga University. Information regarding crime prevention advice, the law enforcement authority of Campus Security, policies concerning the reporting of any crimes which occurred on the campus (and other specified locations), other security and safety-related policies, as well as the crime statistics for the most recent 3-year period may be found in the Campus Safety and Security Guide and Annual Fire Safety Report. The Gonzaga-In-Florence Safety & Security Guide is also available.

A copy of the report can be found online at www.Gonzaga.edu/Clery . A paper copy of the Campus Safety & Security Guide and Annual Fire Safety Report or the Gonzaga-In-Florence Safety & Security Guide may be obtained by contacting the Student Development Office on main campus, College Hall 120. The Florence Guide may also be obtained on the Florence campus in room 105.