Mgr - Accounts Payable

POSITION SUMMARY:
Manage payment processing to ensure timely and accurate payment of invoices. Strengthen relationships with vendors, and effective vendor management. Implement and maintain automated AP system, processes, and procedures to ensure adherence to internal controls and company guidelines.

ESSENTIAL FUNCTIONS:

1. Accounts Payable Management - 

   • Manage payment processing to ensure timely and accurate payment of invoices.

   • Manage, guide and mentor Accounts Payable staff.

   • Develop best practices to allow the Accounts Payable team to improve payment efficiency, reduces risks and adhere to company policies.

   • Assist COPT staff with invoice/payable/payment processing questions and issues. 

2. Vendor Management Relations - 
   • Maintain vendor relations.
   • Oversee and review vendor data to ensure completeness and accuracy to facilitate payment and tax processes.
3. Regulatory Compliance - 
   • Ensure timely and accurate issuance of annual 1099 forms and electronic reporting to IRS.
   • Ensure completion of OFAC screening as new vendors are requested and as payments are processed.
4. Special Projects - 

   • Perform annual and special testing of upgrades and changes to the Accounts Payable automated system. 

   • Align with the Financial Systems and Treasury teams to research and implement systematic improvements.

   • Lead AP audits.

   • Other projects as assigned.

5. User Training - 
   • Provide training of the automated AP system to COPT employees as needed; new hire, new functionality and refresher training.
6. Process Documentation Controls - 
   • Maintain assigned internal controls, retaining all necessary documentation, updates to procedure and department manuals, and fulfill audit requests. 

SECONDARY RESPONSIBILITIES:

• Perform other job-related duties as assigned.

QUALIFICATIONS :

Education - Bachelor’s degree in Accounting, Business or other relevant discipline or equivalent experience.

Professional Experience - 

• Minimum of 5 years of accounts payable processing experience.
• 3 or more years of supervisory experience. 

Computer Skills - 

• PC proficiency using Microsoft Office applications (Word, Excel, Outlook, etc.) and ability to learn company specific software.
• Ability to adapt to new or changing software programs.
• Familiarity with automated accounts payable workflow solutions.
• Familiarity with Yardi Voyager systems preferred.

Mobility - N/A

Other Requirements - 

• Understanding of complete accounts payable cycle in an automated environment.
• Understanding of internal controls, risks and security considerations preferred.
• Familiarity with IRS regulations concerning 1099s preferred.
• Ability to multi-task and willingness to learn new skills.
• Strong interpersonal skills for interacting with vendors, accountants, external auditors, support personnel and top management. Strong organizational, analytical, and problem-solving skills as well as attention to detail.
• Ability to adapt to change and prioritize workload.