What are the responsibilities and job description for the Scheduling Assistant position at Core Casting Group?
Looking for located near Pittsburgh, PA (can also be located anywhere in PA or even in OH) to help schedule participants for fun motion capture sessions.
Job duties include:
- Recruiting people local to Pittsburgh to partake in Motion Capture sessions
- Contact people who apply and scheduling them
- Reaching out and contacting people from a database to see if they would be interested in doing a session
- Schedule phone calls. On these phone calls you would then go through survey questions with them to see if they are eligible for the session
- If they are eligible, then checking their schedule to see when they can do a session, and then booking them
- Keeping a very organized internal database and notating who is scheduled for what session.
- Would need to start work by 7am EST as sessions start then, and sometimes there are cancellations and need to find last minute replacements
- Sending reminder texts the day before
- Sometimes checking on ETA's on where participants are if they are late
There are A LOT of last minute cancellations… in this case, you would have to aggressively find last minute replacement. This includes:
- Contacting everyone in database who has not been scheduled and see if they can do a session.
- Mass email & then individual texts.
- Organizing database to put who completed what study/session/status (there are 3 different studies)
- Sending out confirmation emails
This is a very fast paced job with lots of moving parts.
Requirements:
- Must be familiar and strong knowledge of google drive. Especially google sheets
- Must be comfortable making many phone calls
- Strong organizational skills with attention to detail
- Excellent communication skills, both verbal and written
- Ability to multitask and prioritize tasks in a fast-paced environment
- Flexibility to adapt to changing schedules or urgent situations
Note: This job description is intended to provide a general overview of the position. Other duties may be assigned as necessary to meet the needs of the organization.
Please submit your resume along with a cover letter highlighting your relevant experience. Only qualified candidates will be contacted for further consideration.
Job Type: Full-time
Pay: From $7.25 per hour
Expected hours: 40 per week
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Work Location: Remote
Salary : $1 - $7
