Office Services Assistant

Overview

Corgan Office Services seeks a dependable Office Assistant to join the team in our New York office.

At Corgan we are passionate about great design. We are also passionate about great people, whether they’re clients, consultants, or coworkers. Corgan creates opportunities for personal and professional growth that bring out the best in ourselves and those around us by sharpening skills, leveraging technology, and encouraging communication. Our strength lies in our people, and those people consistently exceed expectations.

Responsibilities

• Responsible for furniture checks of meeting room furniture, tables and chairs
• Complete daily/weekly rounds and routines throughout the facility to ensure that issues are addressed in a timely manner
• For conference rooms/areas helps maintains clean whiteboards, stocks conference rooms with dry erase markers and supplies Stock office supplies, clean air filters on ice and water machines
• Stocks sodas, coffee, office and kitchen supplies and other facilities-related supplies daily and as needed, arrange delivery or pickup with assigned vendors as requested
• Provide support for Dallas office moves, including providing boxes, as well as extra trash and recycling receptacles
• Collaborates with other Office Services staff to promote equitable work distribution, resolve scheduling and employee concerns and foster a collaborative team environment
• Provides coverage for other Office Services staff as needed to accommodate time off
• Uses MS Office and other business applications to facilitate the efficient and effective completion of tasks
• Assist with the archiving process at our offsite warehouse and archive storage
• Supports preparation and cleanup of events
• Provides support with the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of the office facilities
• Set up, break down, organize, and maintain conference rooms, training rooms, and meeting rooms
• Assist with stocking office supplies, cleaning air filters and ice and water machines, and coordinates repairs and services for appliances and furniture as needed
• Monitors Corgan’s interior parking lot reserved for client and vendor parking
• Responds and completes assigned Office Services ServiceNow tickets
• Participates in special projects as requested

Qualifications

• 1 years of experience in facilities/office services
• Associate degree; or combination of high school diploma and equivalent experience
• Adapts to rapidly changing environment, exhibiting the flexibility to maintain evolving responsibilities and accountabilities
• Exceptional client service skills
• Proficient in the use of Microsoft Office Suite
• Occasional lifting is required

Corgan believes in partnering for success, building on our legacy for the future, and providing an excellent product. Corgan’s project sectors include aviation, data centers, commercial, education, interiors, and healthcare. Our 92% repeat client business record is a testament to our ability to serve clients in a competent, ethical, and professional manner. Corgan offers a competitive compensation and benefit package and in addition to our excellent environment, philanthropic culture and numerous awards, we offer the ability to work with the highest level of technical equipment and programs.

*Only applications received through our website will be considered.* EOE/M/F/Disability/Vet

Base Salary Range: $48,000-$58,000 annually – New York locations only 

The estimate range represents the general base salary range of candidates hired in New York only. Factors that may be used to determine your actual salary may include internal equity, experience, education, specialty, and training. In addition, base salary is not inclusive of total compensation.