Event Producer

COMPANY OVERVIEW:

For over 30 years, Cornerstone has established itself as a leader in event production by providing world-class customer service and state-of-the-art technical expertise to industry-leading corporations and organizations. Cornerstone offers custom virtual platforms, set fabrication, destination management, and entertainment booking. This client-driven, multi-faceted approach provides Cornerstone customers with a single point of contact to ensure the success of their events.

POSITION SUMMARY:

From inception to completion, the Cornerstone Event Producer (EP) manages local, regional, and national events of all shapes and sizes. The EP is primarily client-facing and works to develop a deep understanding of the event's needs while guiding budgets and logistics throughout the process. The EP also helps manage the event team, including all technical, creative, and logistics personnel, ensuring a seamless and successful event. Our end goal is to produce mind-blowing, standing-ovation-delivering events that keep our clients coming back, show after show, year after year.

POSITION REQUIREMENTS:

Education: Bachelor's degree in a related field is preferred, but relevant work experience will be considered.

Experience: Three years of prior corporate event and project management experience are required. Audio-visual technical experience is also preferred.

Qualifications:

• Exhibit effective time management skills as the position often requires overseeing multiple projects simultaneously.
• An effective leader who possesses excellent written and verbal skills.
• Desire to be a part of a collaborative team of dedicated industry professionals.
• Understand the demands of the events industry, including long days, weekends, and extensive travel.
• Proficiency in budget management is important for ensuring that events are executed within financial constraints while still meeting quality standards.
• Contribute creative concepts that embrace new trends and ideas.
• Events can be unpredictable, so flexibility and adaptability are key traits for an Event Producer to possess.
• The ability to think quickly on your feet, remain calm, and solve problems as they arise is crucial for handling unexpected challenges during events.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

General Duties

• Event Planning: Lead the planning process for events from conception to completion, including budgeting, scheduling, and logistics.
• Vendor Management: Coordinate with various vendors such as caterers, venues, audio-visual technicians, and decorators to ensure all aspects of the event are properly arranged.
• Risk Management: Identify potential risks and develop contingency plans to mitigate them, ensuring the safety and security of attendees and the success of the event.
• Sales: Participate with the Cornerstone sales team to pitch proposals to potential clients as needed.
• Team: Actively work within the Event Producer and Production Assistant departments to build a thriving team environment while espousing the Cornerstone mission and vision.
• Multitask: Develop systems and procedures to manage multiple projects and tasks efficiently.
• Software: Learn and utilize the various software programs Cornerstone uses to manage events and operations, including Lasso, Flex, Microsoft Office Suite, and Monday.com.
• Other Duties: Any other duties needed to help drive our Vision, fulfill our Mission, and abide by our Organization’s Values.

Pre-Event Management

• Guide the client through the various phases and details of the event, including budgets, schedules, and logistics.
• Schedule site visits as needed to understand the unique demands of the location.
• Create an ongoing meeting schedule with the client to facilitate all event details in preparation for the final event, including detailed scope of work documents, timelines, and project schedules.
• Manage client questions and concerns as the main point of contact throughout the event cycle.
• Meet with the assigned internal team, including the Technical Director, to create needed event details, including all CAD drawings, equipment lists, labor needs, video elements, scenic builds, and final logistics.
• Work directly with subcontractors, rental companies, suppliers, and vendors to procure needed elements while managing all associated costs.
• Communicate with the Accounting department throughout the process to ensure the completion of all financial tasks.
• Maintain quality control throughout the process while identifying issues that may impact the budget, schedule, and project.

Event Management

• Meet all client needs with professional onsite management via production schedules and timelines.
• Understand all venue requirements, including fire, health, and safety regulations, to ensure compliance with all local laws and the well-being of the staff.
• Maintain communications to relay all relevant information to internal and freelance event labor, vendors, and venue staff throughout the event.
• Promptly manage any onsite issues that arise during the event.
• Work with the Labor Coordinator to manage event staffing.

Post-Event Management

• Finalize all event reports, including accounting and billing details.
• Prepare exit reports to close out projects.
• Schedule post-mortems with all key personnel after the event's completion to discuss improvement areas.
• Review profit and loss information after each event to understand profitability in relationship to department goals.

The Cornerstone Mission

We envision, create, and flawlessly deliver immersive brand environments and transformative attendee experiences.

Benefits

• Competitive benefits package that includes medical, dental, vision, 401K with match, and HSA with a company contribution
• Accident insurance and life insurance
• Three weeks of annual PTO
• Paid holidays
• Fitness reimbursement

At Cornerstone, we embrace a culture of inclusion for all employees that allows for individual strengths, views, and experiences. We believe these differences make us a better team that makes better decisions, drives innovation, and delivers better business results.