Mgr-Procurement

JOB SUMMARY:

As a member of the Procurement team, the Manager of Procurement provides expertise and support to properties and the functional objectives of the department. This role will support act as an on-site subject matter expert in the optimization of the eProcurement platforms. This Associate works as part of an operations support team and with a high degree of independence.

The Manager also has broad knowledge and understanding of finance policies and procedures, reporting and analytics, business applications along with procurement compliance objectives. 

EXPECTED CONTRIBUTIONS

Business Strategy/Analytics
 

• Work closely with internal stakeholder and suppliers to evaluate and identify business opportunities and make recommendation to optimize spend
• Organize, reconcile, standardize datasets and conduct relevant analyses
• Synthesize results, prepare whitepapers, and powerpoint presentations
• Monitor inventory exposure and share information to mitigate risk
• Regularly evaluate sourcing plan and identify opportunities to improve timelines, savings or other synergies
• Maintain calendar of reports to ensure regular reporting is completed on time
• Proficiency in advance MS Excel, MS Macros, Pivot tables and is required
• Identifies training opportunities or updates.  Partners with the HotShop team to deliver training, webinars and in-market support.  Creates job aids and training materials on HotShop processes, best practices and FAQs.
• Analyzes property procurement data to identifying solutions and best practices to drive compliance, policy and procurement savings
• Conducts eProcurement audits.  Researches and troubleshoots opportunities and develops action plans to improve performance.
• Performs a high level of business ethic for himself/herself and the entire team and fully respects the Company SOP’s
• Drive alignment to finance policies and procedures, provide support to hotel and area finance teams and resolve conflicts and questions as and when they arise.

Sponsorship:

• Manage the sponsorship process for the U.S. & Canada from end to end – leading the annual process and acting as subject matter expert on internal policy.
• Coordinate global activity to support sponsorship work in other regions.
• Maintain close working relationship with other procurement groups and finance while proactively monitoring
• Support development and enforcement of local standard operating procedures as required
• Liaise with internal stakeholders and suppliers to manage sponsorship requests, allocate funding, and execute events.
• Coordinate reviews with leaders to approve use of funding
• Develop and publish regular reporting to track sponsorship activity
• Analyzes property procurement data to identifying solutions and best practices to drive compliance, policy and procurement savings

Hotel Execution:

• Lead the hotel support function for U.S. & Canada procurement matters – coordinating with brand, operations, finance and other above property disciplines as needed.
• Accumulate knowledge and expertise on brand standards and support hotel and above property questions
• Troubleshoot interruptions caused by procurement matters for hotels and above property teams
• Ability to understand end to end procurement process and engage right members of the process to problem solve efficiently
• Communicate effectively with stakeholders from operations, brand, finance and strategic third parties
• Regularly communicates strategic initiative updates and follows up on actions required to deliver 

Suppliers

• Own the internal supplier management function for U.S. & Canada procurement with the aim of improving supplier performance in service of hotel needs
• Coordinate and collaborate with contract owners and implement regular supplier reviews
• Create and implement a standardized measurement tool for business reviews
• Ability to communicate technical information to a non-technical audience
• Support development of initiatives and ensure proper communications to business function
• Preforms other duties as assigned to meet business needs

CANDIDATE PROFILE

Education, Certifications and other Requirements

• 2-3 years of experience in procurement, purchasing and/or finance
• 4-year bachelor's degree from an accredited university

Experience

• Demonstrated experience managing inventory operations, including responsibility for the flow of merchandise from purchase to receipt to storage to distribution to outlets.
• Knowledge of purchasing and store room policies and procedures / best practices
• Global mindset; able to work with diverse stakeholders enterprise-wide with focus on developing and integrating best practices across all brands & businesses
• Ability to communicate important finance information effectively with non-finance managers
• Effective verbal and written communications to interface well with properties, Finance teams, BirchStreet Systems, Procurement and suppliers. 
• Data analysis and manipulation skills; critical thinking and ability to work with data sets from multiple support ticket tracking tools
• Demonstrated customer support experience including issue research and resolution.
• Negotiates effective solutions by knowing when to compromise and by winning concessions
• Supports change initiatives that support the business’ strategy; Is a change management advocate
• Is open to and encourages others to collaborate across boundaries
• Effectively obtains and manages resources to capitalize on business opportunities
• Knowledge of generally accepted finance and accounting policies, principles, and controls
• General knowledge of group procurement organizations and how to partner in this environment
• Strong qualitative and quantitative analytical skills; ability to take large volumes of complex information and present it in a clear and concise manner
• Operates with a collaborative mindset to ensure that key stakeholders are considered, builds relationships to leverage information and insights  
• Strong interpersonal skills: able to maintain effective relationships, both internally and externally with a broad group of stakeholders to foster trust
• Responsive; able to integrate and balance priorities, work activities and resources for the benefit of multiple key stakeholders
• Results oriented; able to work both independently and as part of a team
• Must have hands on experience doing root cause analysis from application logs, identifying sources of data discrepancies and ways to resolve them
• Strong business acumen
• Self-motivated

Management Competences

Leadership

• Communication - Conveys information and ideas to others in a convincing and engaging manner through a variety of methods.

• Leading Through Vision and Values - Keeps the organization's vision and values at the forefront of employee decision making and action.

• Managing Change - Initiates and/or manages the change process and energizes it on an ongoing basis, taking steps to remove barriers or accelerate its pace; serves as role model for how to handle change by maintaining composure and performance level under pressure or when experiencing challenges.

• Problem Solving and Decision Making - Identifies and understands issues, problems, and opportunities; obtains and compares information from different sources to draw conclusions, develops and evaluates alternatives and solutions, solves problems, and chooses a course of action.

• Professional Demeanor - Exhibits behavioral styles that convey confidence and command respect from others; makes a good first impression and represents the company in alignment with its values.

• Strategy Development - Develops business plans by exploring and systematically evaluating opportunities with the greatest potential for producing positive results; ensures successful preparation and execution of business plans through effective planning, organizing, and on-going evaluation processes.

Managing Execution

• Building a Successful Team - Uses an effective interpersonal style to build a cohesive team; inspires and sustains team cohesion and engagement by focusing the team on its mission and importance to the organization.

• Strategy Execution – Ensures successful execution across of business plans designed to maximize customer satisfaction, profitability, and market share through effective planning, organizing, and on-going evaluation processes.

• Driving for Results - Sets high standards of performance for self and/or others; assumes responsibility for work objectives; initiates, focuses, and monitors the efforts of self and/or others toward the accomplishment goals; proactively takes action and goes beyond what is required.

Building Relationships

• Customer Relationships - Develops and sustains relationships based on an understanding of customer/stakeholder needs and actions consistent with the company’s service standards.

• Global Mindset - Supports employees and business partners with diverse styles, abilities, motivations, and/or cultural perspectives; utilizes differences to drive innovation, engagement and enhance business results; and ensures employees are given the opportunity to contribute to their full potential.

• Strategic Partnerships - Develops collaborative relationships with fellow employees and business partners by making them feel valued, appreciated, and included; explores partnership opportunities with other people in and outside the organization; influences and leverages corporate and continental shared services and/or discipline leaders (e.g., HR, Sales & Marketing, Finance, Revenue Management) to achieve objectives; maintains effective external relations with government, business and industry in respective countries; performs effectively as a liaison between locations, disciplines, and corporate to ensure needed resources are received and corporate strategies are understood and executed.

Generating Talent and Organizational Capability

• Developing Others - Supports the development of other’s skills and capabilities so that they can fulfill current or future job/role responsibilities more effectively.

• Organizational Capability - Evaluates and adapts the structure of assignments and work processes to best fit the needs and/or support the goals of an organizational unit.

Learning and Applying Professional Expertise

• Continuous Learning - Actively identifies new areas for learning; regularly creates and takes advantage of learning opportunities; uses newly gained knowledge and skill on the job and learns through their application.

•  Technical Acumen – Expertly understands and utilizes professional skills and knowledge in a specific functional area to conduct and manage everyday business operations, generate innovative solutions to approach function-specific work challenges, and function as a thought leader in his or her area of expertise.

• Business Acumen - Understands and utilizes business information to manage everyday operations and generate innovative solutions to approach business and administrative challenges.

• Basic Competencies - Fundamental competencies required for accomplishing basic work activities.

• • Basic Computer Skills - Uses basic computer hardware and software (e.g., personal computers, word processing software, Internet browsers, etc.).

• • Mathematical Reasoning - Adds, subtracts, multiplies, or divides quickly, correctly, and in a way that allows one to solve work-related issues.

• • Oral Comprehension - Listens to and understands information and ideas presented through spoken words and sentences.

• • Reading Comprehension - Understands written sentences and paragraphs in work related documents.

• • Writing - Communicates effectively in writing as appropriate for the needs of the audience.



This position requires proof of full vaccination against COVID-19 prior to the first date of employment, subject to applicable law. If you are offered employment, this requirement must be met by your date of hire, unless a reasonable accommodation request is received and approved.