SENIOR SECRETARY III / EMERGENCY APPOINTMENT HOMELESSNESS

FILING DATE:
Wednesday, April 3, 2024 at 8:30 a.m., Pacific Time (PT)

 This examination will remain open until the needs of the service are met and is subject to closure without prior notice.

DEFINITION:
Acts as secretary to the head of a major division in a large and complex County department.

CLASSIFICATION STANDARDS:
All classes in the Secretarial Group perform duties composed of essentially the same basic activities and operations. Positions in these classes are allocated when the work of the supervisor requires full-time personal secretarial assistance. The level of secretary allocated is related primarily to the level of supervisor served. Typically, positions allocable to this class provide full-time secretarial assistance to the head of a major division or a minor branch in a large and complex County department having 1,000 or more employees and characterized by the professional or technical nature of work performed, or major protective or recreational services provided. In Health Services, this includes the head of a major nursing or administrative division in a large and complex hospital, comprehensive ambulatory health or rehabilitation center, major program or staff division under a central headquarters deputy director, or a division allocated on a Countywide basis.

Replies to both verbal and written communication.

Screens telephone calls, furnishes requested information, refers calls to others better qualified, and personally takes care of those calls which do not require the attention of the supervisor.

Makes appointments, keeps calendar, and schedules conferences, meetings and travel arrangements for supervisor.

Acts as intermediary between supervisor and staff, transmitting messages, orders, and requests, both written and verbal, and when authorized acts in the supervisor's absence.

Acts as liaison officer between the supervisor's office and other departments, agencies, and jurisdictions.

Prepares inter-office notices, bulletins, and memoranda, including interpretations of departmental policy and the laws and regulations governing the activities of the office.

Gathers data for general information purposes or special reports, contacting other departments, employees, agencies, and individuals for additional material as necessary, and may prepare reports for supervisor's approval upon request.

Checks material being submitted for supervisor's attention to ascertain that all relevant data, files, signatures, etc., are included.

Relieves supervisor of routine personnel, budget, and other operating details such as scheduling, timekeeping, and contacting the Chief Executive Office, Department of Human Resources, and other departments.

Keeps track of the execution of plans, improvements, and projects initiated by the supervisor and recommends improvements in departmental procedures. 

Supervises lower-level clerical staff.  

MINIMUM REQUIREMENTS:

Option I: One year of highly responsible secretarial experience at the level of Los Angeles County's class* of Secretary III, Secretary IV, Senior Secretary I or Senior Secretary II.
 
Option II: Two years of responsible secretarial experience at the level of Los Angeles County's class* of Secretary I or Secretary II.

LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS:
Physical Class II – Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.  

OTHER REQUIREMENTS:
Typing Rate: 40 net words per minute.

IMPORTANT TYPING TEST INFORMATION: 

The following candidates are NOT required to take the County typing test:

• Those candidates who currently hold or have held a typing position that requires 40 words per minute in the service of the County of Los Angeles.  

• Those candidates who have taken and passed a Los Angeles County typing performance test of 40 works per minute administered by a County Department. Passing scores on record with the Department of Human Resources will be transferred automatically.  Applicants who have met the typing requirement in another department must attach a copy of their typing certificate to their application at the time of filing or email  to hrexams@ph.lacounty.gov within fifteen (15) calendar days from the last day of fling.

Applicants MUST apply to the  "TYPING TEST - SCORE BANKING ONLY" bulletin.  You will be invited to take a time typing test designed to measure speed and accuracy in typing.  Typing performance test results from this examination will be used for this Senior Secretary III (PH2102A-EA) exam, which requires proficiency at 40 words per minute.  To apply, please copy and past the URL to the address bar of the web browser OR click on the link below:

URL:  https://www.governmentjobs.com/careers/lacounty/jobs/2950238/typing-test-score-banking-only?keywords=typing bank&pagetype=jobOpportunitiesJobs 

Please note it is recommended to apply to the  TYPING TEST - SCORE BANKING ONLY job bulletin as soon as possible as the job bulletin may close at any time without prior notification and you will no longer be able to apply for the typing test and may be rejected for this exam.   

TESTING ACCOMMODATION:  

If you require an accommodation to fairly compete in any part of the TYPING TEST - SCORE-BANKING ONLY assessment process, let the Department of Human Resources (DHR) know by contacting the Testing Accommodations Coordinator at TestingAccommodations@hr.lacounty.gov.  You will be required to complete the Request for Reasonable Accommodation form as well as provide supporting documentation from a qualified professional justifying the requested accommodation(s). The sooner you contact DHR, the sooner they can respond to your request and keep you moving through the process.

SPECIAL REQUIREMENT INFORMATION: 

*Experience at the level of the Los Angeles County classes listed in the Minimum Requirements are defined as follows:

• Secretary III: Functions as secretary to either (1) the head of a major section in a large and complex County department, (2) the head of a minor section in Health Services, (3) the head of a major unit in either (a) a department headed by an elective official of the County of Los Angeles, (b) a department headed by an appointive official who provides immediate advisory services to the Board of Supervisors, or (c) the Department of the Public Defender.
• Secretary IV: Functions as secretary to the head of a major section in a very large and complex County department. 
• Senior Secretary I: Acts as secretary to the head of a major division in a small County department. 
• Senior Secretary II: Acts as secretary to the head of a major division in a medium-sized County department. 
• Secretary I: Functions as secretary to either (1) the head of a major section in a small County department, or (2) the head of a major unit in a large and complex County department. 
• Secretary II: Functions as secretary to either (1) the head of a major section in a medium-sized County department or (2) the head of a major unit in a very large and complex County department. 

No out-of-class experience will be accepted.

EXAMINATION CONTENT:
Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Before the end of your initial work assignment, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment. 
FAIR CHANCE EMPLOYER:ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI):
The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the in equalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. 

Salary : $60,467 - $81,481