Human Resources Analyst

This position is currently undergoing a comprehensive Classification and Compensation Study; therefore, the title, job duties and salary may be subject to change upon implementation of the study.  

Under direction, performs complex and responsible human resources analytical and professional work in the administration of personnel functions including recruitment, examination, classification, compensation, disability compliance, and/or benefits administration, discipline, and equal employment opportunity, performs a variety of labor relations duties; performs related duties as required. ?

SUPERVISION EXERCISED
Exercises no supervision.The duties listed below are intended only as illustrations of the various types of work that may be performed in various divisions. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Performs County human resources activities; depending on the assigned division, organizes, and evaluates the work of sections in broad human resources division such as recruitment and selection, classification and salary administration, disability compliance discipline and advocacy, labor relations, staff development and training, human resources information systems, and employee relations; works to ensure the operations and human resources services are effectively integrated with the service needs of the department and operations of other divisions.
• Plans, coordinates, and conducts large and/or highly sensitive personnel/human resources assignments or difficult projects; initiates and supervises a variety of human resources projects, studies and program reviews to evaluate and improve human resources programs, policies, rules and regulations; reviews draft reports, findings and recommendations for approval by the Director of Human Resources or their designee.
• Conducts analysis of employee leave programs in accordance with state and federal laws, county policies, civil service rules, and bargaining agreements; participates in the interactive discussion process countywide and ensures compliance with disability leave laws; facilitates interactive discussion meetings on complex issues such as temporary modified duty assignments and placement on the reinstatement list; provides technical assistance and advice to department heads, managers and employees on leave programs, the interactive discussion process, the Americans with Disability Act (ADA) and other pertinent laws; works with the Risk Management on issues involving workers' compensation and return-to-work.
• Conducts classification studies, screens study requests from operating divisions, provides results of studies to the Director of Human Resources for approval, and transmits classification decisions to supervisors and employees; reviews job descriptions; obtains background, occupational, and job information; interviews employees and recommends allocation or reallocation of positions to appropriate classification; performs review of positions, classifications, and organizational relationships through desk audits, interviews, or review of other relevant information; analyzes and makes recommendations on staffing levels and organizational relationships.
• Plans and conducts recruitment activities; analyzes staffing requirements and applicant sources; develops publicity and advertising campaigns; administers a centralized examining program, including examination bulletin preparation, application processing, development and administration of examination components and preparation of eligible lists in accordance with Civil Service Rules and Department of Human Resources policies and procedures; oversees and participates in the organization of oral qualification appraisal panels, written exams, ?performance exams, bilingual exams, and physical agility exams; liaisons with other departments, public employment services, schools, and other agencies in matters of recruitment and selection.
• Maintains employee records, position control and verifies processing of all departmental personnel transactions, including new employee intake, employee transfer and reassignment, and vacation, sick leave, family leave, overtime, leave of absence reinstatements, restorations, lay-offs, and other similar personnel actions; analyzes employee turnover and separation statistics and administers a program of exit interviews for resigning, terminating or transferring employees and interviews employees as necessary.
• Assists in developing negotiation strategies; completes and analyzes data used in contract negotiations and costs out proposals; assists with compliance of the agreements; works to resolve issues involving employee relations or contractual interpretations or disputes; conducts surveys and gathers information related to collective bargaining and participates in developing the County?s position on matters within the scope of bargaining/representation; participates in the preparation of materials needed for negotiations; may serve as a member of the negotiating team; assists in the grievance process including arbitration; works with county counsel to respond to claims of unfair labor practices.
• Presents reports and board agenda items to the Board of Supervisors, administrators, staff, and the public; attends local, state, regional and federal conferences, workshops, meetings and training seminars to maintain current in areas of responsibility.
• Participates in the evaluation of human resources information systems enhancements; provides guidance to end users on application use and operating parameters; translates user expectations into technical specifications for enhancement and customization projects; consults with other county Information Technology staff on business process changes; researches these changes for potential problems, including impact on other areas.?
• Stays current with knowledge related to human resources management by attending professional conferences and in-service education programs, as well as by reviewing information obtained from Department memoranda, staff meetings and professional publications to attain and maintain human resources-related knowledge and skills and determine the impact of developments and change on providing service excellence.
• Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the county.?

OTHER RELATED DUTIES

• May represent the department on task forces, committees, or projects; represents the human resources department to the public, community organizations, and other government agencies; performs a variety of community outreach activities.?
• May be assigned disaster service worker responsibilities as directed.?
• Performs related duties and responsibilities as assigned.

Knowledge of:

• Principles, theories, processes and practices of public human resources administration, including labor relations/negotiations, employee relations/discipline, and leave management.
• Principles, practices and techniques of human resources management, including recruitment, testing and selection, job analysis and classification, performance planning/appraisal, compensation plan administration, training and development and equal employment opportunity.
• Principles of human resources administration, organization, and management.
• Federal, State, and local laws, codes, and regulations relating to recruitment, selection, classification, employee relations, and equal employment opportunity to ensure legal and policy compliance and consistency in county services and programs.
• Administrative procedures and practices for processing complaints and grievances up to and including arbitration.
• Methods and techniques involved in conducting analytical studies of administrative and management practices, methods, and procedures.
• Research, data collection and analysis, and methods of report preparation and presentation.
• Principles and practices of customer service.
• Mathematical and statistical principles and practices.
• Basic functions of the collective bargaining process.
• Principles and practices of sound business communication including proper English usage, grammar, spelling and punctuation.
• Principles and practices of strategic planning.
• Basic principles and practices of organizational improvement and culture change.
• Safety policies and safe work practices applicable to the work being performed.
• Current computer operating systems, software applications and office productivity software such as word processing, spreadsheets, calendar, presentation, and database programs.
• Standard office practices and procedures, and the operations of standard office equipment.

Skill to:

• Make effective oral presentations to a variety of audiences with differing levels of knowledge regarding a variety of procedures.
• Use sound judgment and make appropriate decisions in stressful situations and analyze and adapt to new situations quickly.
• Plan and organize work to meet established timelines and department schedules.
• Utilize word processing, spreadsheets, email, online calendaring, presentation software, industry specific programs, and data entry/retrieval from database programs.
• Perform mathematical calculations.
• Exercise tact, diplomacy and confidentiality in dealing with sensitive and complex issues and situations.
• Rapidly learn and acquire skills in areas and technologies not previously assigned.
• Accurately type at a sufficient speed to maintain workflow. 
• Operate modern office equipment including computer equipment and software applications.
• Operate a motor vehicle safely.

Ability to:

• Analyze a variety of personnel matters, define problems and make appropriate recommendations.
• Exercise sound judgment, discretion and decision making in emergency situations, under tight deadlines and in crisis situations.
• Organize, set priorities, and exercise sound, independent judgment within areas of responsibility.
• Communicate tactfully, respectfully, and effectively with board members, administrators, staff, and the public, both orally and in writing, in a manner consistent with the department's policy and customer service policies.
• Understand, interpret, apply and/or implement personnel laws, rules, regulations and policies.
• Implement and administer collective bargaining agreements.
• Maintain strict confidentiality and control of information.
• Prepare clear, concise, and comprehensive correspondence, reports, studies and other written materials.
• Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices.
• Understand, be sensitive to and respect the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disabilities and sexual orientation of board members, administrators, staff and the community.
• Develop and maintain an inclusive work environment that fosters diversity, respect and engagement.
• Establish and maintain effective working relationships with management, staff, diverse community, business and industry contacts, collaborative partner contacts, independent programs consultant/trainers, and the public.
• Research, collect and analyze ?technical data.
• Supervise and train employees.
• Make presentations to the Board of Supervisors, Commissions, other agencies, employees, and the public.
• Communicate effectively, both orally and in writing.
• Operate standard office equipment such as computers, fax machines, copy machines, telephones and others

EXPERIENCE AND TRAINING GUIDELINES 
Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be:


Physical and Psychological Demands
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees work under typical office conditions, and the noise level is usually quiet.

The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime.The application review process will include screening to ensure applications are complete and meet all minimum qualifications.  In addition to the application, the applicant is required to complete the Supplemental Questions to further evaluate their education, training and experience relative to the required knowledge, skills and abilities for the position. Applicants must submit answers that are as complete as possible.
 
Only qualified applicants who pass the minimum qualifications review, will be invited to the examination process which may be administered by a written examination, oral interview, or any combination of qualifications appraisal determined by the Department of Human Resources to be appropriate. The Department of Human Resources will make reasonable accommodation in the examination process for disabled applicants. If you have an accommodation request, please indicate such on your application.

Depending upon the number of applicants meeting the minimum qualifications, applicants may be scheduled for  the assessment listed below.  Passing score is 70% out of 100%.

THE WRITTEN ASSESSMENT (40%) IS TENTATIVELY SCHEDULED FOR THURSDAY, MAY 23, 2024.

THE APPRAISAL PANEL (60%) IS TENTATIVELY SCHEDULED FOR WEDNESDAY, JUNE 05, 2024. 

To move forward in the application process, you must complete an online application through our website https://www.governmentjobs.com/careers/maderacountyca. All job postings are also included via the TDD phone at 559-675-8970 and the 24-hour job line at 559-675-8685. Please attach a copy of your unofficial transcripts (indicating when degree was awarded) to your application or your application may be considered incomplete.  Resumes may be uploaded but cannot be used in place of a completed application.  

 
For an open recruitment, applicants claiming veteran's preference must submit a copy of their DD-214 form along with the application. Candidates who attain ranking on an eligible list and are involuntarily called to active duty may be considered for eligibility reinstatement upon their return.
 
PLACEMENT ON THE ELIGIBLE LIST:
The Civil Service Commission may limit the number of qualified applicants eligible to participate in the examination process. If two or more candidates have the same total final score on an examination, they shall be ranked in order of their scores in that portion of the examination which has the greatest weight.  The names of two or more eligibles having final ratings which are identical shall be grouped on the eligible list as tie names with equal rank for certification and appointment purposes.
 
Candidates who are successful in all phases of the examination process will be placed on an eligible list, in rank order based on a calculation of their total score from the examination process. The eligible list established by this recruitment will be active for a minimum of six (6) months or one (1) year, unless otherwise determined by the Director pursuant to section 6-4 (b) and may be extended for up to an additional year by the Commission.  
 
PRE-EMPLOYMENT MEDICAL REQUIREMENTS:
As a condition of employment with the County of Madera, a candidate must submit to a Tuberculosis (TB) screening, and related follow up testing as necessary. Designated classifications* are also subject to a medical examination, which includes a review of medical history. TB screenings and medical exams are administered by the Madera County Public Health Department and/or health care professional designated by the County.
 
Designated classifications required to submit to an employment medical examination generally include those that are physical in nature or as may be required by law. If you have any questions about the pre-employment requirements, please contact the Department of Human Resources at (559) 675-7705 or hr@maderacounty.com.

Salary : $57,532 - $69,931