Supervising Legal Secretary

The current vacancy is in Ukiah with the Sheriff's Office. 

The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions in a variety of departments and locations throughout the County, should they occur.

Bilingual English/Spanish encouraged to apply. Se buscan personas bilingües en inglés y español. Para recibir una solicitud en español, llame a Recursos Humanos al 234-6600.

• Principles and practices of effective supervision and training of staff.
• Countywide personnel policies and collective bargaining agreement provisions applicable to assigned staff.
• Legal terminology and proper usage and spelling.
• Legal documents commonly used in the area of assignment and their correct usage and formatting.
• Criminal and/or civil legal processes related to area of assignment.
• Department policies and procedures.
• Applicable state, federal and local statutes, laws, rules and regulations that apply to the area of assignment.
• Legal research techniques.
• Modern office support and secretarial practices, procedures, and methods including office and computer equipment and applications, word processing techniques and programs.

• Supervising, planning, organizing, reviewing and evaluating the work of assigned staff.
• Using tact, discretion, initiative and independent judgment within established guidelines.
• Scheduling and coordinating projects, organizing work, setting priorities, meeting critical deadlines and following up on assignments with a minimum of direction.
• Composing clear and concise correspondence, reports and other written materials.
• Drafting and finalizing legal documents and correspondence from tapes, clear copy, verbal instructions and handwritten notes and information using a word processor or typewriter at a speed necessary for suc­cess­ful job performance.
• Interpreting and applying, or communicating to others, the policies, procedures, statutes, local rules, laws, codes and regulations pertaining to assigned pro­grams and functions.
• Effectively interviewing individuals for the purpose of obtaining information.
• Responding to questions from the public and County personnel regarding policies and procedures for the assigned area
• Exercising independent judgment in determining and selecting the appropriate processes, alternatives, forms, and desired actions within scope of established work practices, procedures, and commonly used regulations.
• Exercising good judgment, applying logical thinking and making sound decisions to accomplish tasks or solve problems. 
• Collecting, compiling and filing information and data.

• Communicate clearly and concisely, both orally and in writing.
• Understand and carry out oral and written instructions.
• Thoughtfully and courteously respond to the public, other agencies and County personnel regarding information requests and/or policies and procedures for the assigned area.
• Establish and maintain effective working relationships with internal staff, citizens and other departmental staff in order to give and receive information in a courteous manner.
• Use tact and discretion in handling and maintaining sensitive and/or confidential material and information.
• Operate and perform minor upkeep/maintenance of modern office equipment including computer equipment and software programs. Exercise sound judgement when organizing work, setting priorities, meeting critical deadlines, monitoring workload and following up on assignments with a minimum of direction.
• While performing the essential functions of this job, the incumbent is regularly required to: walk; sit; use hands to finger, handle, or feel objects; reach with hands and arms; speak and hear; and push, pull, move, or lift above and below the neck objects weighing up to twenty (20) pounds.

Important Application Information:

• It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply. 
• You must complete all sections of the application.  A résumé or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application.  Blank applications that contain only a résumé or those that reference “see résumé” will be rejected as incomplete.
• Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date.
• Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application. 
• You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character. 
• Application materials are the property of Mendocino County and will not be returned.
• It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews.
• The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards.  Should a change be made, applicants will be notified.
• The provisions of this job bulletin do not constitute an expressed or implied contract.

Examination Process: All complete applications will be reviewed; incomplete applications will not be considered. Based on the number of qualified candidates, applicants meeting the job requirements and qualifications will be invited to participate in an oral examination (weight 100) or an unassembled exam, consisting of an evaluation of education and experience as stated on the application form. The examination process will test the knowledge and abilities described above. A minimum score of 70 must be attained for placement on the employment list. 

Special Testing: If you require special testing arrangements to accommodate a disability or religious conviction you must contact Human Resources at 707.234.6600 prior to the test date to make your requirements known.  You must provide enough advance notice to allow Human Resources to properly review and evaluate your request. 

Special Requirements: Employment in some County departments or positions may require the successful completion of a pre-employment criminal background, which may include fingerprinting, and/or a medical examination, which may include drug screening.

This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date.