Administrative Services Analyst

What We Offer
 
Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including:

• Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range
• Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
• County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee family health plan options
• Staff Development/Wellness Pay - Annual benefit allowances of up to $2,000 and ongoing education/training opportunities
• Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits
• Retirement - A pension fully integrated with Social Security
• Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment
• Bilingual Premium Pay* - An additional $1.50/hour on top of the hourly pay rate for fluent bilingual positions
• Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment
• Student Loan Debt Relief – County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education

Join Our Team

The Human Resources Department (County HR) is a team of 60 employees who provide human resources and risk management services to the County's 28 departments. These diverse services include benefits, classification plan management, disability management, employee and labor relations, equal employment opportunity, HR information systems, occupational safety and health, recruitment and examination, risk management, and workforce development. Under our director's leadership, our mission is to be a trusted strategic partner, providing County departments with HR services that work to effectively recruit, develop, and retain an outstanding workforce that is committed to providing quality public service. We value customer service, collaboration, professionalism, consistency, proactive planning, flexibility, and innovative problem-solving. County HR is committed to creating a diverse, equitable, and inclusive workplace, where individuals from all backgrounds are welcomed, supported, and empowered to reach their full potential.
 
In support of the various divisions and units in HR, our Administrative Services Analyst is an expert resource who works with internal contract managers, County Central Purchasing, and County Counsel to create, finalize, and track contracts, amendments, and Requests for Proposals (RFPs) for new and existing HR services. As a resource for HR management and staff, this position also works to identify and analyze complex problems, prepare recommendations, and implement solutions that improve day-to-day office operations. To support our team’s facility, IT, reception, and workplace safety and security needs, our Administrative Services Analyst:

• Manages the department's office spaces and coordinates the setup and adjustment of workspaces and technology access rights in conjunction with internal HR and county-wide safety, IT, and facilities partners
• Supports lobby reception staffing needs including training, managing communications regarding changes in coverage communications, and leading monthly office support team meetings
• Coordinates office supply and equipment inventory management, ordering, replacement, maintenance, and installation schedules, and departmental recordkeeping related to paper supply ordering with respect to SB 1183 California’s SB 1183 waste and recycling law
• Maintains departmental staff contact and evacuation lists, sign-in sheets, and office seating and organizational charts
• Serves as the department's HR Liaison (HRL), coordinating with departmental managers to facilitate hiring, onboarding, and offboarding activities
• Provides training to staff when changes and improvements to operational resources occur
• Uses Microsoft Office software, financial system software, and other related software to track, follow up, and communicate project status updates

What You Bring

As our next Administrative Services Analyst and ideal candidate, you assess situations with an empathetic, solution-oriented, customer-focused approach. You are collaborative, across all levels of an organization, and can maintain effective working relationships with a diverse base of internal and external contacts. Additionally, you have:

• Contract administration experience, strong attention to detail, and the ability to research, organize, and conduct analysis and statistical studies related to contract use and spend
• Office management experience, including experience facilitating personnel onboarding/turnover, and staff procurement, facilities, and/or IT-related needs
• Project management experience and knowledge of reverse scheduling techniques
• The ability to prioritize workload, and are able to adjust to new or emerging projects or initiatives 
• An eye for analyzing logistical challenges and creating process improvements
• Effective verbal and written communication skills, are highly organized, and like working in a fast-paced environment
• Used Microsoft Office, financial system, and other related software as a service to track, follow up on, and communicate project status updates

The position’s hours are typically Monday through Friday, from 8:00 am to 5:00 pm and work is performed onsite, in an office environment. Certifications and training in contract, procurement, and project management and/or HR-related certifications are desirable but not required. However, a sense of humor is a must! This is a serious position, and while the HR topics we work with are confidential and support integral services, we truly find opportunities and reasons to enjoy our time together.

Bring Your Commitment to Public Service to the County of Sonoma

The County of Sonoma is the place to live, grow, and build your career legacy. When you join the County of Sonoma, you'll have the freedom to explore the beauty of our county - its picturesque coastline, majestic redwoods, historic towns, fine dining, award-winning wineries, and a wide variety of entertainment and cultural activities. For additional information about the beauty of our community and the valuable services and support that the County provides our communities, please visit sonomacounty.ca.gov and sonomacountyconnections.org.

This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. The Civil Service title of the position is Department Analyst.

*Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory. Bilingual positions require English and Spanish skills at either the basic (conversational) or fluent (reading, writing, and conversational) level. Applicants who wish to be considered for a bilingual position must indicate their level of skill in the required supplemental questionnaire. An examination will be conducted before employment in a bilingual position to confirm the level of skill in this area.

• Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
• You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
• You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
• Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.

Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process.


An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria

• Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.

Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.

ADDITIONAL INFORMATION

A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants.

Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position.

HOW TO APPLY

Applications are accepted online at www.yourpath2sonomacounty.org. Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted.

The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.

HR Analyst: CG
HR Technician: RR

Salary : $92,626 - $112,600