Assistant Administrative

Covia is a leading supplier of minerals and material solutions to the industrial and energy markets. Covia’s rich legacy includes many achievements across industries and capital success through partnership. Our ability to deliver the right product, to the right place, at the right time, is unmatched. Just as strong is our commitment to building partnerships that help our customers succeed.

Quality and innovation are at the foundation of Covia; but our real strength is our people. Covia employs a diverse and highly skilled team of professionals to convert natural minerals into engineered solutions for our customers. Every member of our team has a valuable opportunity to help shape our future and make a positive impact on the world around us through our commitment to the locations where we live and work.

COVIA IS COMMITTED TO EMBRACING AND PROMOTING DIVERSITY AND INCLUSION (D&I) WHERE WE WORK, WITH WHOM WE DO BUSINESS, AND WHERE WE LIVE. We strive to create an inclusive culture where diversity is valued and respected and where all feel included and engaged. We are intentional in our efforts to bring Team Members together and create opportunities to contribute their unique skills, experiences, and perspectives in the pursuit of Covia’s business growth objectives. Enabling all Team Members to perform at their best while being themselves is fundamental to the Clearly Covia Values and Culture.

Covia, located in Oregon, IL. has an immediate opening for an Administrative Assistant.

The successful incumbent will have the following Key Accountabilities:

• Coordinate and maintain effective office procedures and efficient workflow.
• Implement Corporate and plant-specific policies and procedures.
• Greet and direct visitors and telephone callers to the appropriate person(s) as circumstances warrant.
• Completion of weekly payroll process.
• Coordinate and direct incoming and outgoing mail and courier services.
• Maintain appropriate records and manage them per policy. Periodically purge files per the Records Retention Policy and Procedure.
• Compile daily, weekly, monthly and annual reports of shipments and production.
• Assist in the organization and execution of community service projects.
• Coordinate onboarding of employees
• Prepare correspondence and reports as required.
• Select and/or make recommendations for purchases of office supplies and equipment.
• Process BOL’s and shipper invoices for plant materials.
• Research and collect information in preparation for meetings, work projects and reports.
• Coordinate meetings and teleconferences as required.
• Maintain plant personnel records and insurance records, coordinating with Corporate Human Resources Department.
• Maintain petty cash fund, accounts payable, payroll and related activities.
• Participate in training provided by the Company.
• Accept responsibility without direct supervision.
• Perform other projects and duties as assigned.

The successful incumbent will have the following Minimum Qualifications:

• High school diploma or equivalent required
• 3 to 5 years of general administrative or reception experience required
• Knowledge of MS Word and Excel
• Computer skills demonstrated through prior work experience
• Preference given to prior experience working in ERP system
• Preference given to candidates with AA or AS degree
• Strong decision making and problem-solving skills
• Excellent communication skills
• Pleasant, professional manner

**Please note that we require all new hires to provide proof that they are fully vaccinated against COVID-19 in accordance with guidelines published by the Centers for Disease Control and Prevention (CDC), with a vaccine protocol that has been approved for use (whether on an emergency basis or otherwise) by the Federal Drug Administration (FDA). Any new hire who cannot receive a COVID-19 vaccine due to a health condition or a sincerely held religious belief will have the opportunity to seek an accommodation, in compliance with applicable laws.

Benefits:

• Excellent Healthcare Benefits – medical, vision, dental
• 401K with company matching
• Vacation Paid Holidays
• Disability, Life / AD&D
• Employee Assistance Program

At Covia, we strive for and support a diverse workforce as we firmly believe this lays the foundation of our success. Our compelling culture supports inclusion, individuality and respect within the workplace. We are committed to providing employment opportunities to the most qualified candidate based on work-related factors and without regard to non-work-related factors including race, color, religion, national origin, gender, sexual orientation, gender identity, gender expression, age, disability, or veteran status.

The organization offers competitive salaries, advancement opportunities, and a full range of benefits.

An Equal Opportunity Employer

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)