Program Coordinator and Student Recruiting Specialist - Arts & Sciences

Scheduled Hours 37.5 Position Summary We seek a dynamic person to act as the Program Coordinator and primary student liaison for a large 40-60 person science team (NSF NRT LinQ), involving faculty, graduate students, campus partners, industrial and national lab partners, and connections across St. Louis schools. This role entails helping to coordinate the design and execution of professional development programs, plan recruitment strategies, set up internship opportunities with partners, coordinate professional development skills training, and act as primary author for the NSF annual reports. In addition, through A&S Office of Grad Studies (OGS), there will be a recruiting role for graduate students in A&S STEM-focused areas aligned with NRT LinQ. The role will involve oversight and approval of budget items, ensuring goals of the grant are met, communicating with Trainees and Participants and faculty weekly, and planning events such as meetings and symposia. This position will be partially grant-funded. Job Description Primary Duties & Responsibilities Recruitment for NSF Research Traineeship graduate program and A&S OGS programs, at large: Recruitment will involve contacting advisors and faculty from around the country who are likely to identify excellent applicants, distributing informational materials about the program and working specifically to increase the recruitment of students from traditionally under-represented groups. Attend national and regional meetings and approach schools, especially regionally, to recruit for our graduate programs. Recruitment will also involve being sure that student applicants have the necessary information for how to submit their application materials, and guidelines for what to include with their application. Review of applications will also include helping to develop an assessment tool to gauge student background preparation for our program. This will likely be an online survey that students will complete in addition to the normal application materials. Communication with applicants during the application and admission process. Communication with external evaluator team and scheduling internal and external evaluating. Organization, analysis and archiving of evaluation data. Drafting of program evaluation reports and delivering evaluation presentations on program evaluation. Assistance to faculty and graduate coordinators, coordination/facilitation with student activities: Coordinating student activities to include organizing trainee events (new student orientation, annual retreat). Initiate the process for research project selection. Coordinate learning opportunities such as the summer/winter bootcamps, the location and other logistics. Schedule team meetings, ensure timely communication. Program organization, record keeping, report writing, budget management, and other administrative tasks: Organization of files and data. Record keeping of paper and electronic documents. Backup of paper and electronic documents. Tracking program expenditures, encumbrances, including student travel reimbursements, to support the PI’s oversight of the project budget. Travel to Washington DC to engage other NRT programs. Coordinating Internships with External and Campus Partners: Identify and communicate with internship partners from around the area, as well as national lab, commercial lab, and professional service groups. Curate a catalog of internship topics. Coordinate logistics of internship (e.g. transportation, paperwork). Curate internship outcomes. Maintain a communication channel with internship partners. Advertising and communications: Design and production of printed informational materials. Design, production and maintenance of website. Distribution of program materials at state and national level. Travel to selected sites for program advertising, recruitment of trainees. Network with other NRTs. Preferred Qualifications Bachelor’s degree in natural science or engineering. Two years project management/program coordination experience. Strong time management skills; ability to operate independently and organizational skills. Ability to prioritize and accomplish initiatives within deadlines. Strong inter-personal skills, since there is a very high degree of graduate student engagement, and coordination. Proven analytic abilities using problem solving skills to research/resolve inconsistencies. Excellent written and verbal communication skills. Required Qualifications Bachelors’ degree with three years related experience or Master’s and one year of related experience. Grade G10 Salary Range $47,300.00 - $78,200.00 / Annually The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits. EEO/AA Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Diversity Statement Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply. Applicant Instructions When you are ready to apply, creating an account only takes a minute. Your account creates a candidate home page which we will use to communicate with you and allows you to apply for jobs and view your application statuses. The first page of the application offers two “Quick Apply” options. Quick Apply allows you to either use a previous application or create a new application using a resume to populate the work experience and education sections of your job application. If using a resume to populate your application, check to ensure the application fields populated accurately. You may skip the “Quick Apply” page by clicking “Next” at the bottom of the page. Documents may be uploaded in the My Experience section of the application. You also have the option to apply with a LinkedIn feature, which allows you to apply by using your LinkedIn profile to populate some of the job application fields. Should I consider applying to older job postings? Yes. Due to the unique needs of each search, the selection process may occur at different paces for open positions. Individuals are encouraged to apply to all open positions of interest for which they meet the Required Qualifications. Washington University's collective success is greatly attributed to the passion and outstanding efforts of our community. Our faculty and staff are committed to excellence and dedicated to carrying out our missions of research, teaching and patient care. WashU prides itself on being a place where people matter and serious work is done. Our people work together in an inclusive community that celebrates diverse perspectives, collaboration and innovation. We are a community of individuals inspired to work together to develop big ideas and tackle challenging problems. We value the well-being of our people. Washington University strives to create a positive employee experience where faculty and staff thrive, both personally and professionally. Our faculty and staff find meaning, connection and vitality in their work and life with a healthy work-life balance and support to learn, grow and make an impact at WashU, the community and the world Useful Links Who We Are Human Resources Benefits Living in St. Louis Frequently Asked Questions Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. Regulatory Postings Know Your Rights: Workplace Discrimination is Illegal Poster (English; Spanish) Pay Transparency Policy Statement

Salary : $47,300 - $78,200