Executive Assistant

Company Overview:
Cream Formulators is an innovative, tech-enabled cosmetic manufacturing company that leverages AI and robotics to scale operations and produce high-quality beauty products for leading brands. With offices in both the US and Denmark, Cream Formulators is at the forefront of cosmetic production, offering advanced solutions through its robotic factory proof of concept and AI-driven platform. As the company continues to expand, we are seeking an organized, proactive, and resourceful Executive Assistant to support the CEO in Houston.

Position Overview:
The Executive Assistant to the CEO will play a critical role in managing the day-to-day operations of the CEO's office. The ideal candidate will have strong organizational skills, attention to detail, and the ability to prioritize tasks in a fast-paced, high-growth environment. This role involves a mix of administrative duties, project management, and strategic support, ensuring the CEO’s time is optimized for driving the company's growth and success.

Key Responsibilities:

• Administrative Support: Manage the CEO’s calendar, coordinate meetings (both internal and external), and handle all correspondence. Prioritize and organize the CEO’s workload, ensuring timely responses and follow-ups.
• Communication: Draft, proofread, and edit correspondence, reports, and presentations. Serve as a liaison between the CEO and internal teams, clients, and external stakeholders.
• Project Management: Assist in managing and tracking projects related to company growth, sales, operations, and strategy. Coordinate cross-functional team efforts and monitor deadlines to ensure alignment with company objectives.
• Meeting Preparation: Prepare agendas, materials, and presentations for CEO meetings, including quarterly executive communication sessions between the CEO, COO, and in-house commodities trader.
• Travel Coordination: Arrange and manage all domestic and international travel plans, including accommodations, transportation, and itineraries.
• Confidentiality: Handle sensitive information with the highest level of confidentiality and discretion.
• Relationship Management: Assist in fostering relationships with high-level executives, key partners, and clients. Maintain the CEO’s professional network by organizing and coordinating client meetings and events.

Qualifications:

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• 5 years of experience as an executive assistant, ideally supporting C-suite executives.
• Excellent verbal and written communication skills.
• Highly organized with exceptional attention to detail and ability to multitask.
• Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
• Experience in handling confidential information with discretion.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools.
• Ability to adapt to a fast-paced environment and anticipate the needs of the CEO.
• Interest or experience in the beauty/cosmetic industry is a plus.

Job Types: Full-time, Part-time, Contract

Pay: $65,000.00 - $110,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Tuition reimbursement

Schedule:

• 8 hour shift
• Day shift

Work Location: In person

Salary : $65,000 - $110,000