Executive Assistant to CEO

Job Title: Executive Assistant

Location

Primarily Remote Work but must be located in California – Sacramento County, El Dorado County, or Placer County (Pacific time zone). There will be occasional on-site meetings, local events and errands required and the potential for travel out of state 1-2x per year.

Company Description

Creative Noggin is a leading marketing agency serving clients in various industries around the country. We provide leading marketing, media, creative and digital media services specializing in the humanization of marketing messaging. We pride ourselves on creating and stewarding powerful brands with creative work that rings true because it brings what is true on the inside out.

Job Description

We are seeking a highly skilled and organized Executive Assistant to support our CEO and contribute to the smooth operation of our agency.

As an Executive Assistant, you will play a key role in supporting the executive team by providing high-level administrative assistance. You will manage our CEO’s email inbox as well as her schedule, coordinate meetings, correspond with clients and vendors, and perform other essential tasks to ensure the efficiency and effectiveness of our executives. The ideal candidate will have a keen attention to detail, excellent communication skills, and a proactive approach to work management and problem-solving. The role will include personal assistant responsibilities which, in return, will help our CEO focus on managing our business.

Responsibilities

· Manage and maintain executive calendars, scheduling meetings, and coordinating appointments.

· Manage and maintain executive inbox, organization, prioritization of important/urgent items, cleanup etc.

· Organize travel arrangements, including flights, accommodations, and transportation.

· Prepare and distribute meeting agendas, minutes, and follow-up tasks.

· Screen and prioritize emails, phone calls, and other forms of communication.

· Coordinate with internal teams to ensure smooth workflow and communication.

· Assist with event planning and organization, both internally and externally.

· Assist with podcast and scheduling, both internally and externally.

· Prepare reports, presentations, and other documents as needed.

· Maintain confidentiality of sensitive information.

· Experience with payroll, human resources and/or bookkeeping considered a plus.

· Potential of travel for team meetings 1-2 times per year.

· Occasional after hour events in the local Sacramento area.

Requirements

· Bachelor's degree or equivalent work experience.

· 3 years of experience in an executive assistant or similar administrative role.

· Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

· Excellent written and verbal communication skills.

· Ability to multitask and prioritize effectively in a fast-paced environment.

· Exceptional organizational skills and attention to detail.

· Experience in a marketing agency or related field is a plus.

· Ability to maintain a high level of confidentiality and professionalism.

· Standard hours of work are Mon-Fri 8am-5pm Pacific time zone.

Additional Skills and Qualities

The ideal candidate will have a proven track record of success.

· Proactive and resourceful problem-solver. Can anticipate needs and make recommendations for solutions or ways to gain efficiencies.

· Ability to work independently and as part of a team.

· Incredible organization skills. Ability to identify ways to improve administrative processes and implement creative solutions.

· Strong interpersonal skills and ability to build relationships at all levels of the organization.

· Flexibility to adapt to changing priorities and deadlines.

Our company runs on the Entrepreneurial Operating System (EOS)

That means as a member of this team, you will have leadership team who:

• Are transparent with company goals and the greater vision
• Communicate clearly
• Have effective meetings
• Meet with you regularly
• Reward and recognize your performance
• Makes sure you have the necessary tools
• Act with the greater good in mind

Benefits

We take care of our team! We offer a competitive benefits package that includes:

• Medical, Dental & Vision Coverage to include free Teledoc appointments
• Company Paid Basic Life Insurance
• Retirement Plan with 4% Company Match and Profit Sharing
• Generous holiday and PTO time
• Professional development and growth opportunities.
• Friendly, fun, family-first work environment with a team of awesome people
• Work from home with flexible schedule

Compensation

50-65k annually, dependent on experience

Agency Values

WE ARE COLLABORATIVE. We work remotely yet together with open minds and hearts, welcoming new ideas and alternative ways of thinking to make everyone—our clients, each other and ourselves—successful.

WE ARE STRATEGIC. Everything we do comes down to one word: Why? We ensure that every action we take is oriented towards achieving the best possible outcome.

WE ARE SMART. We are all naturally curious learners who naturally thrive when we are gaining more knowledge. We ask questions, seek to learn more and apply our learnings for the greater good.

WE ARE PASSIONATE. We all take great pride in our work and are always internally driven to level-up.

WE ARE FUN. We have learned not to take ourselves too seriously. We work hard but also know how to find levity in the midst of our day. We enjoy laughing—sometimes at ourselves and often with each other.

Start date

As soon as possible!

To Apply

Please apply ONLY through the Indeed posting with the following:

• A cover letter
• Resume
• Three references

Please visit this link https://surveys.cultureindex.com/s/6wsWVe58Hg/68909 and take a short 10–12-minute Culture Index survey. The survey MUST be complete for interview consideration.

We’re reserving the phone lines for all of the clients we need your help servicing, so at this point no calls…Indeed applications only, please!

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Sacramento, CA 95814: Relocate before starting work (Required)

Work Location: Hybrid remote in Sacramento, CA 95814