Office Manager

• 
  1 An industrial field service company
• 2. EPC construction company
  
• 3. High-volume professional/technical staffing company

• 
  Onboarding of candidates with drug screening, physicals, safety training nationwide
  
• Administer HR policies and programs including employee benefits, leaves and other HR related items.
  
• Answer HR related questions related to HR policies and procedures. Refer more complex HR questions to Campos EPC HR Manager for resolution.
  
• Work with corporate HR to make title/salary changes Input and coordinate timekeeping data weekly, enter hours, per diem & mob/demob
  
• Review and interpret Customer Contracts
  
• Setup New Customers, Project Contracts, Project Rates and Projects in accounting system
  
• Maintain customer budgets in finance and accounting system
  
• Prepare Customer Invoices
  
• Issue purchase orders for drug screens, safety training as needed
  
• Issue Invoices to Customer through various channels
  
• Compile and maintain documents and records of all billings
  
• Process payroll weekly in accordance with customer requirements
  
• Coordinate appropriate pay arrangements with HR
  
• Coordinate workers compensation coverage with our CFO
  
• Coordinate with legal as needed
  
• Process credit memos, additional billings and accounts receivable adjustments
  
• Handle Billing inquiries from the customers
  
• Maintains Accounts Receivable for month end closing preparation
  
• Manage aged bills and inform customers regarding payments including collections
  
• Issue Customer account statements
  
• Maintain accounts payable ledger and company credit cards
  
• Reconcile cash and manage cash flow in accordance with company needs

• 
  Demonstrated knowledge of accounting and understanding of the general ledger accounts and how they relate to invoices and budgets, as well as reconciliation procedures
  
• Demonstrated ability to work collaboratively within all company departments as well as with any customers regarding billing inquiries and collections
  
• Demonstrated ability to meet company and customer billing deadlines
  
• Exceptional attention to detail, ability to multi-task, work successfully under pressure, and effectively prioritize and manage time and workload to meet company needs
  
• Proficient in Microsoft Office
  
• Proficient in Applicant Tracking System
  
• HS Diploma or equivalent
  
• Available to work weekends & evenings
  
• Working knowledge of ERP system

Requirements