Human Resources (HR) Assistant

CYM Living - Where caring meets innovation. We are a national real estate firm with corporate headquarters in Chicago’s West Loop and just outside of New York City. Our mission is to provide our residents with an exceptional living experience, nurture a culture of community, and empower growth from within. As a vertically integrated firm, we lead with operations by taking a hands-on approach to real estate investment and property management, accomplishing our mission by incorporating data and technology with hyperlocal customer service to all units.

CYM Living seeks a full-time HR Assistant to join our fast-growing company in our Chicago office. The role will involve providing support to the company and HR/payroll team by owning the onboarding process, maintaining the HRIS and files, serving as point of contact for employee inquiries, and a variety of employment related matters. Successful candidates will possess strong attention to detail and accuracy, be highly organized, self-driven, and a strong communicator across a dispersed employee base in a dynamic, entrepreneurial environment.

Responsibilities & Primary Duties

• Serve as one of the primary points of contact for various employee inquiries.
• Process background checks for new hire candidates and prepare offer letters.
• Set up new hires in HRIS and ensure receipt of all required documents (executed offer letter, I-9) and acknowledgement of all policies.
• Onboard new hires and send benefits enrollment information.
• Own maintenance of personnel files and HRIS, including records of employee changes, deductions, garnishments, and other employee and payroll documents.
• Ensure HR Change forms and other documents are accurate and assist Managers with documents to ensure accuracy before filing.
• Process terminations in HRIS and update employee files.
• Enroll and terminate plan members as required on carrier and COBRA sites.
• Primary back up for payroll processing. Assist with payroll process by maintaining payroll notes, pulling reports, time management validations and obtaining required information from Managers.
• Pull benefit invoices, review for accuracy, and submit for payment.
• Respond to employment verifications.
• Office coordination: Liaison with building management office and office vendors. Ensure necessary office supplies and snacks are available and stocked.
• Assist with recruiting efforts, manage job posts, conduct phone screens and schedule interviews.
• Culture and Events – Opportunity to assist in planning fun events and company meetings.
• Special projects, ad hoc analysis and reporting and researching functionality questions or requests in our HRIS system.
• Other tasks and projects as assigned.

Qualifications / Minimum Skills to Apply:

• 4-year degree in a Business or Human Resources discipline.
• Minimum 1 year HR experience.
• Ability to handle confidential information with discretion and professionalism.
• Experience with HRIS platforms; specific experience using UltiPro / UKG solutions preferred, but not required.
• Strong Excel skills and general technology knowledge (MS Office, web-based platforms, and portals, etc.)
• Strong organizational skills, ability to multi-task, attention to detail and follow up are required.
• Excellent written and verbal communication skills.
• Task-oriented. High standards of quality and accuracy.
• Proactive self-starter with the ability to perform duties with minimal oversight.

• Relaxed dress code.
• Exciting, fast-paced business casual work environment!
• Medical, dental, vision, life insurance and long/short-term disability benefits.
• 401(k) retirement savings program with an outstanding company match.
• Three weeks of PTO, one week of sick time and one floater holiday per year in addition to paid Company holidays.
• Snacks/drinks provided in the company lounge space.