What are the responsibilities and job description for the Office Assistant position at Cyvl?
About Us:
Cyvl is a fast-growing tech startup revolutionizing the way civil engineering firms and governments manage transportation infrastructure. We operate in person, fostering a dynamic and collaborative work environment in our Somerville office.
About the Role:
We are looking for a reliable and organized Office Assistant to join our team on a part-time basis. In this role, you will be the backbone of our office operations, helping to manage the CEO’s schedule, coordinate interviews, and support day-to-day tasks to keep things running smoothly.
\n- Manage CEO's Schedule: Assist in coordinating meetings, appointments, and daily activities.
- Schedule Interviews: Coordinate and schedule in-person interviews for potential candidates as we continue to grow rapidly.
- Office Operations Support: Take charge of daily tasks, such as ordering office supplies, receiving and unpacking packages, and keeping the office tidy and organized.
- Coordinate Travel: Arrange travel logistics, including flights, hotels, and transportation for the leadership team.
- Event Coordination: Organize team lunches, dinners, and refreshments for board meetings and customer meetings.
- Local Errands: Be comfortable driving locally to pick up supplies or run errands as needed.
- Flexibility: This is a part-time role with flexible hours, but you must be able to work in person at our Somerville office.
- Strong organizational skills with attention to detail.
- Experience managing schedules and supporting team operations.
- Ability to coordinate and schedule in-person interviews efficiently.
- Comfortable driving locally for errands (valid driver's license required).
- Previous experience in office administration or a similar role is a plus.
- Strong communication skills and a proactive, can-do attitude.
- Must be able to work in our Somerville office (near Market Basket).
- Flexible part-time hours.
- The opportunity to be part of a fast-paced, growing startup.
- A collaborative work environment where your contributions are valued.
If you're organized, proactive, and enjoy ensuring that an office runs smoothly, we'd love to hear from you!
Salary : $20 - $30