Project Manager Assistant

POSITION: PROJECT MANAGER ASSISTANT
JOB DESCRIPTION & REQUIREMENTS
DH FUNK & SONS LLC

DIRECT SUPERVISOR: OFFICE MANAGER
3/27/2019

OVERVIEW: The Project Manager Assistant (PMA) is a dynamic position providing support to the Vice President of Operations and Project

Managers. The PMA is responsible for processing and maintaining information that is job related, for the life cycle of each project. The

PMA deals with contracted and T&M jobs of varying sizes and complexities. The PMA must be organized, efficient, proactive, consistent and communicate well. The PMA must be able to prioritize and handle last minute tasks and changes. A professionalism in appearance, attitude and correspondence is vital.

I. ADMINISTRATIVE
A. Represent DH Funk's Mission, Values & Goals.

B. Ensure quality, have a positive attitude, be proactive, be willing to work with others, maintain a good work ethic, take ownership, be organized, communicate effectively, maintain confidentiality, follow‐thru to the finish on each task started, follow established procedures, be consistent, gain an understanding of the what & why of a task.

II. ESTIMATING
A. Assist with Bid Packages for public bids.

B. Request Bonds.

C. Assist in transferring paperwork/information from Estimating to Job Cost.

III. PROJECT/JOB COST
A. Assist VPO and PMs with processing and tracking all paperwork related to projects.

B. Communicate regularly with VPO and PM's.

C. Assign job numbers for new jobs.

D. Set up and maintain Jobs (on server and in CE).

E. Update and distribute job lists.

F. Process awarded contracts.

1. Review contracts for payment requirements, required paperwork, Certified Payroll requirements.

G. Submit to DEP and NPDES for permits.

H. Obtain insurance when project related.

I. Issue, track, obtain subcontracts.

J. Compile, submit and track submittals.

K. Create and submit invoices (Contract, AIA, T&M).

L. Issue, track, update Change Orders (both for customers and subcontractors).

M. Complete Lien Releases, monthly, for DHF and subcontractors.

N. Process Prevailing Wage paperwork.

1. Set up in CE and pass information to Payroll Department.

O. Review subcontracted invoices and verify within CE.

1. Create Change Orders, print report, give to PM.

P. Download plans, update dropbox, distribute plans.

Q. Assist GC's, Owners and subs with miscellaneous tasks as needed.

R. Create and Track PCO's.

S. Create and issue proposals.

T. Assist in responding to incoming email correspondence for PM's as necessary.

U. Send applicable documents to SS or FM, such as plans, reports, submittals, etc.

V. Updated Dropbox to share with subcontractors.

IV. REPORTS
A. Create Activity Report for SS each month.

B. Create Monthly Contract Report based on JC.

C. Create and distribute Pending & Approved Change Order Report (quarterly).

V. SHOP
A. Process work orders.

1. Cost internal (print "checks" to clear, post to GL).

2. Cost and invoice external (post to GL).

3. File and attach file to equipment or customer in CE.

B. Run monthly shop report (Billed vs. Cost).

C. Print blank work orders and timesheets for shop's use.

VI. ADDITIONAL RESPONSIBILITIES
A. Print plans when requested.

B. Notary

C. Attend Preconstruction, Descope, and Post Construction Meetings as needed.

D. Maintain organization of common area downstairs.

1. Keep paperwork in employee bins filled.

2. Care for kitchen and coffee area.

3. Declutter and organize counter and table top areas.

E. Attend all mandatory Company Meetings and applicable Safety Meetings/Training.

VII. EXPERIENCE AND TRAINING
A. High School Diploma or Equivalent

B. 1‐2 years of Experience or Associates Degree in a Related Field

C. Proficiency in Microsoft Office

D. Understanding of Construction/Accounting Software

E. Experience with Construction Sequence Process

F. Experience in a Support Role and Customer Service

VIII. ADDITIONAL REQUIREMENTS
A. Ability to Work in a Team Environment

B. Highly Motivated Attitude

C. Excellent Communication Skills

D. Exceptional Relational Skills

E. Willingness to Learn

F. Competence with Maintaining Accurate Paperwork

G. Ability to Understand and Follow Written and Oral Instructions

IX. WORK ENVIRONMENT AND PHYSICAL DEMANDS
A. Sitting for extended periods of time

B. Typing, Filing (includes bending and repetitive motion)

C. Busy, distracting and fast paced environment

To work safely and optimally in this environment an employee should be able to:

A. Lift 20 pounds

B. Effectively receive information visually and auditorily

DHF does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin,

age (over 40), disability, or any other characteristic protected by law.

Note: These requirements and the attached job description are an outline of the essential requirements and

duties of this position. These documents in no way state or imply that they are all inclusive of either the

requirements or duties of this position. Employees will be required to perform any other job‐related

assignment, as requested by their supervisor. DH Funk & Sons LLC reserves the right to use discretion for the

hiring and implementation of this position, modifying the requirements and duties as needed.

Job Type: Full-time

Pay: $19.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental Pay:

• Bonus pay

Ability to commute/relocate:

• Columbia, PA 17512: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Project management: 1 year (Preferred)

Work Location: One location